Radisson Plaza Hotel Admiral Toronto, Ontario
C onveniently located on the Harbourfront
near the Skydome, the Radisson Plaza Hotel Admiral is a welcome home base for many visitors to Toronto. The Admirals ballroom, seven handsomely furnished meeting rooms, two restaurants, lounge and outdoor promenade deck with a spectacular view of the harbour make the Admiral very appealing for conferences, banquets and receptions for up to 250 persons. The hotel itself has 157 guest rooms and suites while the attached condominium complex has 61 one- to three-bedroom units, squash courts, an outdoor pool, sauna, whirlpool and exercise room. Our electrical system has performed well over the years, says The Admirals building supervisor Danny Fernandez, who oversees maintenance activities at the eight-storey hotel. It continues to meet the demands that we place on it. Walter Oster, president of The Whalers Group Inc., general contractor for construction of the complex in 1985-87, says Alcan Cable NUAL conductors provided an economical and reliable choice for the project. Oster is also president of OSTA Inc. which manages the condominiums, along with the popular Pier 4 Storehouse Restaurant and Whalers Wharf Seafood House. The two restaurants, which have 1,100 seats combined, are also serviced by the electrical system which links the hotel and condominiums. We used a lot of Alcan cable during construction and it has performed very reliably since that time, Oster says. NUAL conductors from Alcan were used throughout the project during installation in 1986. Each complex is serviced from a 4000-amp three-phase, 208/120-volt distribution board. The riser cables carrying power to each floor of the residential building are Alcan NUAL ACWU90 in sizes from 350 to 750 kcmil. Alcan NUAL RW90 cables were specified for conduit runs of #3 AWG and larger.

ATE UPD

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Alcan Cable

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ITEM 2.I REGULAR MtE'fING MAY 20,2010
Sr. CrruARrNlEs Punrrc LmRARY Bornn
54 Church Street, St. Catharines, ON L2R 7K2 Tel.: (905) 688-6103 - Fax: (905) 688-6292
The St. (.uthurines Public Library oard is committed to providing all the citizens oJ'St. Catharines with the highest level oJ librctry sertices, materials and facilities within lhe resources' available tr meet lheir inJ'or nt at i on a l, e rJu c at i on a I an d r e cr e al ion al n e e ds.

REGULAR MEBTING

April 15,2070

Board Room

Present:
A. Cook L, McDonald (Chair) A, McEwen
Councillor B. Phillips A. Rosts Councillor B. Williamson

Stafl': Regrets:

Bott J, F-oster
P. Johnson (Recording Secretary) L, Stripnieks (Secretary)

Carruthers

M, Sendzik

S. Reilly

The Regular Meeting of the St. Catharines Public Library Board was held on April 15, 2010 at the Central Library. The Chair called the meeting to order at 7:05 p.m.

Auditors' Report

Crawford, Smith and Swallow The Board received a written report on the annual audit of the Library. Mark Palumbi of Crawford Smith & Swallow presented the Board's audited f,rnancial statements as at December 31, 2009 and responded to cuestions as they arose.

Adoption of the Asenda

1,1 1.2
Additions/Deletions Adoption of the Agenda

MOTION:

l0-29 MOVED BY: SECONDED BY: MOTION CARRIED.
THAT the Library Board adopt the agenda. A. Rosts A. Cook
St. Catharines Public Library Board Minutes o1'legular Meeting, May 20,2010

Page 2

Minutcs
Resular Meetins. March 18. 2010

MOTION: 10-30

iviOVED BY: SECONDED BY: MOTION CARRIED.

Business Arising

THAT the minutes of the Regular Meeting of March 18, 2010 be approved, a copy having been received by each

trustee.

A. McEwen Councillor Phillips
Aquatic Centre/Grantham Branch Progress Report - I-, Stripnieks L, Stripnieks stated Library staff had reviewed the second set of amendments to the Tender on March 28 and provided comments to S. Shurr re: errors or omissions. Staff reviewed the third set of amendments to the Tender on April 5 with D. Birchnallwho was co-ordinating the response. Councillor Phillips said that the tender will open Thursday, April 22nd at 2:00 p.m.
Correspondence The Board received correspondence as at Aprii 8, 20i0.

Rerrorts

Chair's Reporl - L. McDonald The Chair reported that he met with the Chief Executive Offrcer to discuss agenda item 6.2 with respect to the Displaying and Distributing In/ormationfor the Public Policy. He also met with the auditor from Crawford, Smith & Swallow, prior to the Board meeting. Chief Executive Officer's Report - L. Stripnieks L. Stripnieks provided a verbal report on the highlights of the month. L. Stripnieks is a member of the Aquatics-Library Public Art Selection Team, The team met on March22nd and reviewed 17 submissions - 3 submissions were short listed, 1 of which is from a local artist, Those short listed have been asked to provide a more detailed design proposal which will be reviewed by the Engineering Department. Thereafter, the Team will meet and provide a report to the Aquatics/Library Project Team and to Council. L. Stripnieks is a member of the Integrated Community Sustainability Technical Advisory Committee, The task of the committee is to prepare an Integrated Community Sustainability Plan (ICSP). Meetings have been scheduled weekly, L. Stripnieks attended meetings on March 17,24,31, April 7 &.14. Integrated Community Sustainability Plans act as over-arching planning documents which provide strategic direction for municipalities with respect to four pillars of sustainability - social, economic, environmental and cultural. The City of St. Catharines Official Plan (OP) is the long term planning document and the ICSP which is being developed would be a shorter document meant to support the OP.
St, Catharincs Public Library Lloard Minules o1'legular Meeting, May 20,2010
Currently the Technical Advisory Committee (TAC) has been tasked with creating delnitions of sustainability for the four pillars. A survey is being created to obtain community input and 4 focus groups sessions have been held. The Draft ICSP should be available by September for presentation to Council.

L. Stripnieks reported that an anthology of short stories and poems has been created by the Writer's Club and will be published shortly. The launch of this publication -rom the.r D^^l-.^^.--. rr4\,Nruurrr -,,:ll l-^ urr l llulsuity Nl|dy - /, Tr ' was /r fLlDIaIy t s 1^F ycil uotnmcnorallve wllr Lru ^-- l------J^ IDtS ut lzJ project.

'['een

L. Stripnieks, J. -oster and S. Smith met with Ball Hanison in March to discuss the benefts plan, On April 9, L. Stripnieks attended the bi-annual meeting of the Chief Executives of Large Public Libraries and on April 23 a meeting of the Federation of
Ontario Public Libraries. The Federation is conducting a Library User Survey. The last survey conducted was 5 years ago.
Health and Safety Report - J, Foster J, F-oster reported that facilities inspections took place at Grantham, Merritt and Central I st F-loor. The few minor deficiencies indicated were corrected. Branch Reports 'l'he Board received the written Branch reports for March 2010.
F'acilities - J. Foster Foster reported that E,S. F-ox has replaced the sump pump at a cost of 527 ,477. He also reported that there was a flood in the basement due to corroded pipes in the Boys & Girls washroom in the Children's Department. The pipes and 2 toilets were replaced at a cost of approximately $ 1,500-$2,000, The new toilets that were installed are fully accessible,

5.4 5.5

Finance Schedule of Accounts

Repoft

MOTION: 10-31
THAT the third report recommending payment of accounts and salaries in the amount of FOUR HUNDRED EIGHT THOUSAND, SIX HLTNDRED SEVENTY-ONE DOLLARS AND EIGHTY-ONE CENTS ($408,671.81) be received and

approved,

MOVED BY: SECONDED BY: MOTION CARRIED.
Councillor Phillips A, McEwen
Statement of Operatinq Accounts - as at March 31,2010 Wrr.h 25% of the year elapsed, the statement shows: revenue received expenditures - $l ,131,249.

51,246,924;

St, Catharines PLrblic Library Board Minrrtcs of'lcgular Meeting. May 20,2010

Page 4

Endowment and'frust Fund Statement - as at March 31,2010 'l'he statement shows a balance of $699,415 made up as follows: opening balance $698,850; donations - $410; interest income - $155: current assets - $699,415, YTD encumbered - $234,129; YTD unencumbered - $465,286, Report on Short-Term Investments - as at March 31,2010 The reporl shows a balance of $903,000 made up as follows: $434,200 due June 21,2015 invested with Ontario Savings Bonds: $253.167due April 1 9.2010 invested with a TI) Bank GIC; and $215,633 due April 19,2010 invested with a TD Bank GIC, Report on Reserve Accounts - as at March 31,2010 The reporl shows a balance of $7,395 in the Visual Materials Insurance account.
St, Catharines City Council Councillor Phillips reported that the City has received $36 million in federal and provincial funding toward the $54 million arts centre and Brock University has received $26.2 million toward its $46 million School of Fine and Performing Arts. The arts centre and school will be re-located into a renovated and expanded Canada Hair Cloth Building.

New Business

6.1 6.2
March Break Programs - A. McKenzie 'fhe Board received a written report on March Break Programs,
Displaying and Distributing Information for the Public - Policy - L. Stripnieks The Board received a written report with a recommendation with respect to displaying and distributing information for the public. This policy would replace the Guidelines for Posling on Library Notice Boqrds.
Public Use of Displa), Venues - Policy - L.Stripnieks The Board received a written report with a recommendation on the public use of display venues. Item 6.2 and 6,3 were reviewed together, Discussion ensued, A. McEwen suggested that "faith-based materials whose primary purpose andlor editorial policy is promoting faith" and that "material that advocates a particular philosophic position" be revised to read "material that advocates in relation to faith or religion", Staff were directed to review these policies with the City Solicitor and to report back to the Board. Operational Policy Operational Policy was also incorporated into the motion as its amendments were a direct result of the 2 new policies created as above.

MOTION: 10-32

THAT the Library Board approve all policies as amended, subject to the approval of the City Solicitor.
Councillor Williamson Councillor Phillips

St, Catharines Public Library Board Minutes ol'legular Meeting, May 20,2010 Page 5

6.5 6.6

Business for Next Meeting No business for next meeting.
lnf'ormation Materials Infbrmational materials were included in the Board package.

In Camera Business

Motion to Move In Camera MOTION: THAT the meeting move In Camera. l0-33 MOVED BY: SECONDED BY: MOTION CARRIED.
A. Cook Councillor Williamson
'fhe meeting moved In Camera at 8:35 p.m.
Adoption of In Camera Asenda

7.2(a) 7.2(b)

Additions/Deletions to the Aeenda None, Adoption of In Camera Agenda
THAT the Library Board adopt the In Camera agenda,
Councillor Phillips A. Rosts

7.4(a)

Correspondence - L. Stripnieks The Board received In Camera Correspondence as at April 8, 2010.

7.4 7.5

New Business No new business,

Return to Open Session

THAT the meeting return to Open Session,
Councillor Phillips A, Rosts
The meeting returned to Open Session at 8:43 p.m.
St. Catharines Public Library Board Minutes of Regular Meeting, May 20,2010

Page 6

Business Arising From In Camera Meeting No business arising from the In Camera meeting,
Motion to Adiourn MOTION:
MOVED BY: A. Cook SECONDED BY: A. Rosts MOTION CARRIED.
The meeting adjourned at 8:45 p,m.
10, Date and Time of Next Meetins

May 20,2010,7:00 p.m.