10. Where the original fax is found to be faulty as a result of unauthorised repairs or modifications or damage either by accident, misuse or improper installation then Panasonic reserves the right to charge the customer the sum of 50.00 plus Vat, as a contribution towards repair costs. 11. This warranty applies to the original purchaser only and is not transferable. 12. The warranty period applicable to this product shall be 12 months from the date of purchase.
Refer to the Help section of your instruction manual in order to identify and possibly correct the problem;

Fax to 08701 583250

Thank you for purchasing a Panasonic facsimile.
Welcome to the world of Panasonic facsimiles.
This product combines various facsimile and telephone features to provide you with more efficient office or home use. By utilising these convenient features, you can maximise the effectiveness of this unit.
For your future reference Date of purchase Dealers name and address Dealers telephone number Serial number
(found on the rear of the unit)

Model difference

Features Model KX-FP181* KX-FP185 KX-FM189 Facsimile, Telephone and Copier Available Available Available Answering Device Not available Available Available Scanner, PC-Fax and Printer Not available Not available Available

Caution:

Note that the images of copied or received documents will remain on the used ink film. Use discretion when disposing of the used ink film. q Do not rub or use an eraser on the printed side of recording paper, as the print may smear. q In the event of problems, you should contact your equipment supplier in the first instance. q This equipment is designed for use on the UK and Republic of Ireland analogue telephone network.
A suffix E in the model number is omitted in these instructions. Most figures shown in these operating instructions are based on a KX-FP181.

Copyright:

This manual is copyrighted by Kyushu Matsushita Electric Co., Ltd. (KME) and its licensee. Under the copyright laws, this manual may not be reproduced in any form, in whole or part, without the prior written consent of KME and its licensee.
Kyushu Matsushita Electric Co., Ltd. 2000
Important safety instructions!
When using this unit, basic safety precautions should always be followed to reduce the risk of fire, electric shock, or personal injury. 1. Read and understand all instructions. 2. Follow all warnings and instructions marked on this unit. 3. Unplug this unit from power outlets before cleaning. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning. 4. Do not use this unit near water, for example near a bath tub, wash bowl, kitchen sink, or the like. 5. Place the unit securely on a stable surface. Serious damage and/or injury may result if the unit falls. 6. Do not cover slots and openings on the unit. They are provided for ventilation and protection against overheating. Never place the unit near radiators, or in a place where proper ventilation is not provided. 7. Use only the power source marked on the unit. If you are not sure of the type of power supplied to your home, consult your dealer or local power company. 8. For safety purposes this unit is equipped with a grounded plug. If you do not have this type of outlet, please have one installed. Do not use any type of adaptor plug to defeat this safety feature. 9. Do not place objects on the mains lead. Install the unit where no one can step or trip on the cord. 10. Do not overload wall outlets and extension cords. This can result in the risk of fire or electric shock. 11. Never push any objects through slots in this unit. This may result in the risk of fire or electric shock. Never spill any liquid on the unit. 12. To reduce the risk of electric shock, do not disassemble this unit. Take the unit to an authorised service centre when service is required. Opening or removing covers may expose you to dangerous voltages or other risks. Incorrect reassembly can cause electric shock when the unit is subsequently used. 13. Unplug this unit from the wall outlet and refer servicing to an authorised service centre when the following conditions occur: A. When the power supply cord or plug is damaged or frayed. B. If liquid has been spilled into the unit. C. If the unit has been exposed to rain or water. D. If the unit does not work normally by following the operating instructions. Adjust only controls covered by the operating instructions. Improper adjustment may require extensive work by an authorised service centre. E. If the unit has been dropped or physically damaged. F. If the unit exhibits a distinct change in performance. 14. During thunderstorms, avoid using telephones except cordless types. There may be a remote risk of an electric shock from lightning. 15. Do not use this unit to report a gas leak, when in the vicinity of the leak.

Date and time, your logo and facsimile telephone number!
You should program the date and time, your logo and facsimile telephone number. This information will be printed on each page transmitted from your unit. Your logo Example:

FROM : Panasonic Fax

Your facsimile telephone number

FAX NO. : 1234567

Date and time

26 Feb. 2000 09:02

Fax Correspondence
Setting the date and time
Press MENU. Display: Press 1.SYSTEM SET UP

Display

, then 0 1. SET DATE & TIME
Press SET. D:01/M:01/Y:00 Cursor Enter the correct day/month/year by selecting 2 digits for each, using the dial keypad. Example: 10 Aug., 2000 Press 0 0. D:10/M:08/Y:00 Press SET. TIME: 00:00 Enter the correct hour/minute by selecting 2 digits for each, using the dial keypad. Example: 15:15 Press 1 5. TIME: 15:15 Press SET. SETUP ITEM [ Press MENU. ] EASY DIAL SET
can enter your number by rotating EASY DIAL in steps 4 and 6. In this case, press to move the cursor. q The accuracy of the clock is approximately 60 seconds a month.

To correct a mistake

q Press
or to move the cursor to the incorrect number, and make the correction. q If you press STOP while programming, the display will return to the previous one.

Setting your logo

The logo can be your company, division or name.

, then 0 2. YOUR LOGO

Press SET. LOGO= Enter your logo, up to 30 characters, using the dial keypad. See next page for details. Example: Bill 1. Press 2 twice. LOGO=B Cursor 2. Press 4 six times. LOGO=Bi 3. Press 5 six times. LOGO=Bil 4. Press to move the cursor to the next space and press 5 six times. LOGO=Bill RECALL MUTE (Hyphen) (Insert) EASY DIAL SET STOP (Delete)
Press SET. SETUP ITEM [ Press MENU. ] Note:
can enter your logo by rotating EASY DIAL (see next page).

To insert a character

1. Press or to move the cursor to the position to the right of where you want to insert the character. 2. Press MUTE (Insert) to insert a space and enter the character.
or to move the cursor to the incorrect character, and make the correction.

To delete a character

q Move
the cursor to the character you want to delete and press STOP.
To select characters with the dial keypad
Pressing the dial keys will select a character as shown below. Keys Characters 1 A D G J M P T W 0 [ B E H K N Q U X ( ] C F I L O R V Y ) { a d g j m S t Z } b e h k n p u w + c f i l o q v x ! 6 r 8 y " z # 9 $ % & @ ^ s 7 / = ,. _ ` : ; ? |

Press SET. Example: Press SET. REGISTERED NO.=3453809
You can confirm the stored items on the display (p. 23) or on the telephone number list (p. 85). You can only store a name up to 10 characters long. To edit items stored in the EASY DIAL directory, see page 22.
Erasing caller information!
Erasing specific caller information
Press CALLER ID SEARCH. Example: Display: 2 NEW CALLS USE EASY DIAL Display CALLER ID SEARCH
Rotate EASY DIAL until the desired number is displayed. Example: Press ERASE.

3453809

The callers information will be erased. DELETED Example: 4561032238 ERASE

EASY DIAL STOP

To erase other items, repeat steps 2 and 3.
Press STOP to exit the program.
Erasing all stored caller information
Press MENU three times. Display: Press SET. CALL LIST ERASE Press SET. ERASE ALL OK?

3.CALLER SET UP

To cancel erasing, press STOP , then MENU. SET STOP ERASE COMPLETED
Talking to the other party after fax transmission or reception!
You can talk to the other party after a fax message is completed. This will save the added expense and time of making another call. This feature only works when the other partys fax machine is equipped with a voice contact feature.

Initiating voice contact

Press MONITOR / DIGITAL SP-PHONE while transmitting or receiving documents. Display:

VOICE STANDBY Handset

Your unit will call the other party with a distinctive ring. When the other party answers, your unit will emit a distinctive ring.
Press DIGITAL SP-PHONE (KX-FP185/ KX-FM189) or lift the handset to start talking.
you initiate voice contact during transmission, the unit will call you with a distinctive ring after all of the documents have been transmitted. q If you initiate voice contact during reception, the unit will call you with a distinctive ring after the current page of the document is received.

Display Microphone

Receiving a request for voice contact
If the other party initiates voice contact, your unit will sound a distinctive ring and the following will be displayed. Display: PLEASE PICK UP
Press DIGITAL SP-PHONE (KX-FP185/ KX-FM189) or lift the handset within 10 seconds of the distinctive ring to start talking.
If you do not answer within 10 seconds of the distinctive ring; If in the FAX ONLY, TEL or TEL/FAX mode, the line will be disconnected. If in the TAD/FAX mode, your unit will play a greeting message and record an incoming voice message (KX-FP185/KX-FM189 only).

Sending Faxes

Sending a fax manually/using the EASY DIAL directory!
Adjust the width of the document guides to the size of the document. Insert the document (up to 10 pages) FACE DOWN until a single beep is heard and the unit grabs the document. Display: STANDARD Document guides Handset

If necessary, press RESOLUTION repeatedly to select the desired setting (see below).

Manually

Lift the handset or press MONITOR / DIGITAL SP-PHONE. TEL= Dial the fax number. Example: TEL=5678901
Display EASY DIAL STOP / FAX START RESOLUTION MONITOR (KX-FP181) DIGITAL SP-PHONE
When a fax tone is heard: Press FAX START , and replace the handset if using it. OR When the other party answers your call: Lift the handset if using the monitor and ask them to press their start button. When a fax tone is heard, press FAX START and replace the handset. CONNECTING..

To select the resolution

Select the desired resolution according to the type of document.
Using the EASY DIAL directory
STANDARD: For printed or typewritten originals with normal-sized characters. FINE: For originals with small printing. SUPER FINE: For originals with minute

printing.

Rotate EASY DIAL until the desired name is displayed. Alice Example: To confirm the number, press or. q For further details about using the EASY DIAL, see page 23.
HALF TONE: For originals containing
photographs, shaded drawings, etc.

q Using

Press FAX START. FAX=<Alice> CONNECTING..
the FINE, SUPER FINE or HALF TONE setting will increase the transmission time. q If the resolution setting is changed during feeding, it will be effective from the next sheet. q The SUPER FINE resolution only works with other compatible fax machines.
To transmit more than 10 pages at a time
Insert the first 10 pages of the document. Add the extra pages (up to 10) before the last page is fed into the unit.
Convenient way to send a fax
You can dial the fax number first before inserting the document. This is convenient if the other partys number is indicated on the document. 1. Enter the fax number. q The handset must be on the cradle. 2. Insert the document. 3. Press FAX START.

To stop transmission

Press STOP.
Press REDIAL/PAUSE. q If the line is busy, the unit will automatically redial the number up to 5 times. q During redial, the following will be displayed. Display:

Error code

Journal report
The unit stores the 30 most recent fax communication results. When a new communication occurs, the oldest communication result will be erased. To print manually, see page 85. To print automatically after every 30 new fax communications, activate feature #22 (p. 67). Sample of a journal report
JOURNAL YOUR YOUR NO. OTHER FACSIMILE START TIME USAGE TIME MODE SND 21 Jan. 07:14 00'9998765 RCV 21 Jan. 08:17 00'2345678 RCV 21 Jan. 09:18 00'555556677 SND 21 Jan. 10:35 06'03'50 SND RCV 25 Jan. 2000 11:22 LOGO : FAX NO. : PAGES RESULT CODE OK 01 OK 02 OK 01 10(02,04,05) COMMUNICATION ERROR 43 OK 05 OK 03
Sending a fax with the voice guide
(KX-FP185/KX-FM189 only)!
Press HELP twice. Display: Press SET. 1.SEND GUIDE
Voice guide: To transmit, insert the document face down until you hear the beep. Press the speaker phone button, then dial the phone number. When the fax tone is heard, press the start button.
Insert the document FACE DOWN until a single beep is heard and the unit grabs the document. Press DIGITAL SP-PHONE and dial the fax number. q You can also use the handset. When a fax tone is heard, press FAX START.

Start transmission.

Sending from memory!
The unit is able to scan documents, store them in memory, and then transmit them from memory. The memory capacity is approx. 25 pages based on the ITU-T No. 1 Test Chart in standard resolution (p. 86).
Insert the document FACE DOWN. q If necessary, press RESOLUTION repeatedly to select the desired setting (p. 30). Enter the fax number using the dial keypad or EASY DIAL. Press QUICK SCAN. q The document will be fed into the unit and scanned into memory. After storing all of the pages, the unit will transmit the document. q The amount of memory used will be shown as a percentage on the display. Display: PAGES=01 05
Amount of memory used (%) q The stored document will be automatically erased after transmission. Note:
To cancel the memory transmission
Press STOP while or after scanning the document.

you select the FINE, SUPER FINE or HALF TONE resolution, the number of pages that the unit can transmit will decrease. q If the stored pages exceed the memory capacity, the transmission will be cancelled.
One time broadcast transmission!
This feature is useful for sending the same document to selected parties whose fax numbers are stored in the EASY DIAL directory. If you only wish to send a document once, select the parties for each transmission. Before programming, make sure that the desired stations have been stored in the EASY DIAL directory (p. 20).
Insert the document FACE DOWN. q If necessary, press RESOLUTION repeatedly to select the desired setting (p. 30). Rotate EASY DIAL until the following is displayed. Display: Press SET. DIR= [000] <ONE TIME BROAD> Display
Rotate EASY DIAL until the desired name is displayed. Example: Press SET. DIR=Bill
STOP EASY DIAL RESOLUTION SET FAX START
To program other stations, repeat steps 4 and 5 (up to 20 stations). Note:
Press FAX START after programming all of the desired stations. q The document will be fed into the unit and scanned into memory. The unit will then transmit the data to each station, calling each number sequentially. q After transmission, the stored document will be erased automatically, and the unit will automatically print a broadcast sending report (p. 37).
you select the FINE, SUPER FINE or HALF TONE resolution, the number of pages that the unit can transmit will decrease. q If one of the stations is busy or does not answer, the station will be skipped. All skipped stations will be redialed up to 5 times after all of the other stations have been called.
To cancel the broadcast setting
1. Press STOP while the unit displays the following message. BROADCASTING Display:
display will show the following. SEND CANCELLED? YES:SET/NO:STOP

2. Press SET.

Broadcast transmission to pre-programmed parties!
This feature is useful for sending the same document often to selected parties whose fax numbers are stored in the EASY DIAL directory. First program the parties (see below) then see page 37 for transmission. Before programming, make sure that the desired stations have been stored in the EASY DIAL directory (p. 20).

RECORD

STOP Display
Remote Operation (KX-FP185/KX-FM189 only)
Operating from a remote location!
The following operations can be performed from a remote location using a touch tone telephone. Program the remote operation ID (feature #11 on page 66) and set the unit to the TAD/FAX mode before going out (p. 52). Dial key
Remote command Skips the greeting message Repeats a message Skips a message New message playback All message playback

Page 60 60

Dial key

Remote command

Stops re-recording of a greeting 61 message Erases a specific message Erases all messages Changes to the TEL mode Turns ON message transfer Turns OFF message transfer Turns ON pager call Turns OFF pager call 61
Re-records a greeting message 61 Continues operation See note

8 Note:

During remote operation, the unit will stop and two beeps will be heard in the following conditions: 2 minutes 40 seconds after your unit answered. Every 2 minutes 40 seconds after pressing any command key. To listen to further messages, press 8 within 10 seconds after hearing the two beeps.

Remote operation card

Please cut out and carry this card for assistance when using the remote operation.
Answering Device Remote Operation Notice of Remote Operation
1. Call your unit. 2. Enter the remote operation ID during the greeting message. q The new messages will be played automatically. q If there are no new messages, wait for 4 seconds. All the messages will be played back. 3. Press the remote command key(s) within 10 seconds (see the reverse side).
The remote operation is available only from a touch tone telephone when the unit is in the TAD/FAX mode. When the unit is in the TEL mode, call your unit and wait for 10 rings. Enter the remote operation ID within 8 seconds and wait for 3 seconds. The unit will switch to the TAD/FAX mode. When you press a key, press firmly. To send a document, press 9. When a fax tone is heard, start transmission.

Fold here

Operation from a remote touch tone telephone!
Listening to recorded messages

Call your unit.

Enter the remote operation ID during the TAD/FAX greeting playback. When there are new recorded messages The voice guide will tell you the number of new recorded messages and they will be played automatically. When there are no new recorded messages

No new messages.

Press 5 or wait for 4 seconds to listen to all the messages. When voice memory is full
Voice guide example: 3 new messages.
To repeat only the new messages: Press 4. q To repeat the current message: Press 1. If you press 1 within 5 seconds of the beginning of a message, the previous message will be played. q To listen to all the messages: Press 5. q To skip a message: Press 2.

Sorry, no more memory. Please erase unnecessary messages.
Erase some or all of the messages (see next page).
Remote command Skips the greeting message Repeats a message Skips a message
Remote command Erases a specific message Erases all messages Changes to the TEL mode Turns ON message transfer Turns OFF message transfer Turns ON pager call Turns OFF pager call
New message playback All message playback Re-records a greeting message Continues operation Stops re-recording of a greeting message

Other remote operations

4 while listening to the message you Press want to erase.
Turning the message transfer on or off
You must pre-program a transfer telephone number beforehand (feature #60 on page 70). Press to turn ON the message transfer.
Voice guide example: The message has been erased.
A long beep will also sound. The unit will then play back the next message.
Message transfer is set. Transfer phone number is 123456789.
Press to turn OFF the message transfer.
5 to erase all the messages.

Message transfer is off.

All messages have been erased.
If a transfer telephone number is not programmed, you cannot turn this feature ON.
A long beep will also sound.
Transfer phone number is not set.
Recording a marker message
You can leave an additional message. 1. Wait for the voice guide.
Turning the pager call on or off
You must program a pager number beforehand (feature #70 on page 49). Press to turn ON the pager call.
All messages have been played.
2. Wait about 10 seconds.
Please leave your name and message after the beep.
3. Leave a message after the beep.
Pager call is set. Pager number is 098765432.
Press to turn OFF the pager call.
Re-recording a greeting message
You can change the contents of the TAD/FAX greeting message. 1. Press 7 to start recording. q A long beep will sound. 2. Speak clearly up to 16 seconds. q If you pause for over 2 seconds, 6 beeps will sound and the recording will stop. Repeat from step 1 within 10 seconds. 3. When finished recording, press 9. q The new greeting message will be played.

Pager call is off.

If a pager number is not programmed, you cannot turn this feature ON.

Pager number is not set.

Changing the receive mode
Press to change the receive mode from TAD/FAX to TEL. q You cannot return to the TAD/FAX mode in the same call. To return to the TAD/FAX mode, see page 46.

Programming by entering the program code number directly
You can select a feature by directly entering the program code (# and 2-digit number) instead of using EASY DIAL. 1. Press MENU. 2. Press and the 2-digit code number. 3. Follow steps 3 to 6 above.

To cancel programming

Press MENU to exit the program.
See programming tables (p. 6571) for codes.

Basic features!

Programming table
Code Display & Feature SET DATE & TIME #01 To set the date and time Settings dd/mm/yy hh:mm (2 digits for each entry) (Up to 30 characters) (Up to 20 digits) ERROR ON OFF ERROR: The sending report will be printed only when fax transmission fails. ON: The sending report will be printed after every transmission. If you are using the unit with an answering machine, set the ring count to more than 5. How the unit operates See page 13 for details.
YOUR LOGO To set your logo YOUR FAX NO.
See pages 14 and 15 for details.

See page 16 for details.

To set your facsimile telephone number SENDING REPORT
To print and check the sending report for fax transmission results (p. 32)
For KX-FP181 only FAX RING COUNT 1, 2, 3, 4, 5, 6, 7, 8, 9
To change the number of rings before the unit answers a call in the FAX ONLY mode
For KX-FP185/KX-FM189 only FAX RING COUNT 1, 2, 3, 4, 5, 6, 7, 8, 9
This setting can be changed when the unit is in FAX ONLY mode.
For KX-FP185/KX-FM189 only TAD RING COUNT

1, 2, 3, 4

TOLL SAVER To change the number of rings before the unit answers a call in the RINGER OFF TAD/FAX mode
This setting can be changed when the unit is in TAD/FAX mode. q See page 52 for details.
For KX-FP185/KX-FM189 only RECORDING TIME
VOX 1, 2, 3, 4, 5, 6, 7, 8, 9
VOX: Unlimited 19: 1 minute to 9 minutes
To change the recording time for an incoming message
(The default setting is in bold type.)

(continued)

Basic features (cont.)!

How to set menu options

1. Press MENU. 2. Rotate EASY DIAL until the desired feature is displayed. 3. Press SET. 4. Rotate EASY DIAL until the desired setting is displayed. 5. Press SET. 6. Press MENU. Note:

For KX-FP181 only AUTO ANSWER FAX ONLY TEL/FAX TAD/FAX FAX ONLY TEL/FAX TEL/FAX RING
To change the receive mode in the AUTO ANSWER setting
For KX-FP185/KX-FM189 only AUTO ANSWER
If you use an extension telephone in the TEL/FAX mode, select the desired number of rings of the extension telephone. SET DEFAULT
1, 2, 3, 4, 5, 6, 7, 8, 9
To reset the advanced features, except ECM selection (feature #68 on page 70) to their default settings
1. Follow steps 13 on page 70. 2. Rotate EASY DIAL to select YES. 3. Press SET. 4. Press SET again. 5. Press MENU.

Error Messages

Reports!
If your unit cannot send a fax, check the following. The number you dialled is correct. The other partys machine is a facsimile. If the problem remains, correct it by following the communication message printed on the sending and journal reports (p. 32). Communication message COMMUNICATION ERROR Error code 58, 65 68, 72 FF DOCUMENT JAMMED ERROR-NOT YOUR UNIT 70
Cause & Remedy A transmission or reception error occurred. Try again or check with the other party.
An overseas transmission error occurred. Try using the overseas mode (feature #23 on page 67). The document is jammed. Remove the jammed document (p. 81). A transmission or reception error occurred because of a problem with the other partys fax machine. Check with the other party. The document was not received due to memory being full. The document was not fed into the unit properly. Reinsert the document and try again.
MEMORY FULL NO DOCUMENT OTHER FAX NOT RESPOND
The other partys fax machine is busy or has run out of recording paper. Try again. q The document was not fed properly. Reinsert the document and try again. q The other partys fax machine rings too many times. Send a fax manually dial the number, confirm the fax tone, and press FAX START. q The other partys machine is not a facsimile. Check with the other party. q The number you dialled is not in service.
PC FAIL OR BUSY (KX-FM189 only) PRESSED THE STOP KEY THE COVER WAS OPENED OK

The PC cannot control the fax functions. The printer cable is not connected correctly, or the software is not running on the PC. STOP was pressed and fax communication was cancelled. The covers were opened. Close them and try again. Fax communication was successful.

Display!

If the unit detects a problem, one or more of the following messages will appear on the display. Display message CALL SERVICE CALL SERVICE2
Cause & Remedy There is something wrong with the unit. Contact our service personnel.

COVER OPEN

The covers are open. Close them.

CHECK FILM

The ink film is empty. Replace the ink film with a new one (p. 83, 84). q The ink film is not installed. Install it (p. 83, 84). q The ink film is slack. Tighten it (see step 6 on page 84).

CHECK DOCUMENT

The document is not fed into the unit properly. Reinsert the document. If misfeeding occurs frequently, clean the document feeder rollers (p. 82) and try again. If the problem remains, adjust the feeder pressure (p. 81). Memory (telephone numbers, parameters, etc.) has been erased. Re-program.

CHECK MEMORY

CHECK PAPER
The recording paper is not installed or the unit has run out of paper. Install paper and press SET to clear the message. q The recording paper is not fed into the unit properly. Reinstall paper (p. 11) and press SET to clear the message. q The recording paper has jammed near the recording paper entrance. Clear the jammed paper (p. 80) and press SET to clear the message. Do not install folded or heavily curled paper.

EASY DIAL FULL

There is no space to store new stations in the EASY DIAL directory. Erase unnecessary stations (p. 22). The unit has a document in memory. See the other displayed message instructions to print out the document.

FAX IN MEMORY

Memory is full of received documents due to a lack of recording paper or a recording paper jam etc. Install paper or clear the jammed paper. q When performing memory transmission, the document being stored exceeds the memory capacity of the unit. Transmit the entire document manually.

The other party complains that letters on their received document are distorted or not clear.
The other party complains that dirty patterns or black lines appear on their received document. I cannot make an international fax call.
The glass or rollers are dirty. Clean them (p. 82).
Use the overseas transmission mode of feature #23 (p. 67). Add two pauses at the end of the telephone number (p. 19) or dial manually.

Fax receiving

Problem I cannot receive documents. (KX-FP181 only) I cannot receive documents automatically.
Cause & Remedy The telephone line cord is connected to the EXT jack on the unit. Connect to the LINE jack (p. 12).
The receive mode is set to the TEL mode. Set to the FAX ONLY, TEL/FAX or TAD/FAX (KX-FP185/KX-FM189 only) mode (p. 38, 39). q The time taken to answer the call is too long. Decrease the number of rings of features #06 (p. 65), #30 (p. 67) and #78 (p. 71). q The greeting message is too long. Shorten the message (p. 54)(KX-FP185/KX-FM189 only).
The display shows the following message but faxes are not received. CONNECTING..
The incoming call is not a fax. Change the receive mode to the TEL or TAD/FAX (KX-FP185/KX-FM189 only) mode (p. 38, 39).

Fax receiving (cont.)

Problem The recording image is faint.
Cause & Remedy The other party sent a faint document. Ask them to send a clearer copy of the document. q The thermal head is dirty. Clean it (p. 82). Some paper has instructions recommending which side to print on. Try turning the paper over. q Check the document of the other party.
The printing quality is poor.
A blank sheet is ejected.
If a blank sheet is ejected after the received document is printed out, the receiving reduction rate is not programmed correctly. Program the proper rate in feature #36 (p. 68). q The other party placed the document in their fax machine the wrong way. Check with the other party.

Receive mode

Problem I cannot select the desired receive mode.
Cause & Remedy If you want to set the FAX ONLY, TEL/FAX or TAD/FAX (KX-FP185/KX-FM189 only) mode: Select the desired mode using feature #77 (p. 71), and Press AUTO ANSWER to turn on the arrow (w) on the right of the display. w Display:
If you want to set the TEL mode: Press AUTO ANSWER to turn off the arrow (w) on the right of the display.
The other party complains that they cannot send a document.
The unit is not in AUTO ANSWER mode. Press AUTO ANSWER to turn on the arrow (w) on the right of the display. w
Problem The unit does not make a copy. A dirty pattern or a black line appears on the copied document. The copied image is distorted.
Cause & Remedy You cannot make a copy during programming. Make the copy after programming or stop the programming. The glass or rollers are dirty. Clean them (p. 82).
The thermal head is dirty. Clean it (p. 82). (continued)

Ink Film

Replacing the ink film!
When the unit runs out of ink film, the following message will be displayed. Display: CHECK FILM
Install a new ink film. The following ink film is available for replacement. Each roll prints about 140 A4 size pages. See page 6 for accessory information. Model No. KX-FA55X: Replacement film (2 rolls)
Open the front cover by pulling up the centre part. Centre part

2 Back cover

Pull up the blue gear side and remove the used ink film. Remove the used core.

Used core

Used ink film Blue gear
Remove the stoppers and tags from the new ink film. Find the T shaped gear (blue). Stopper
New ink film T shaped gear (blue) Stopper
Insert the blue core of the front ink film roll into the right slot of the unit ( 1 ). Insert the T shaped gear (blue) into the left slot of the unit ( 2 ). Insert the back ink film roll ( 3 ).

T shaped gear (blue)

Back ink film roll

2 Left slot

Front ink film roll

Right slot Blue core

Ink film

Gear Dotted area 1

Close the back cover securely by pushing down on the dotted area at both ends ( 1 ). Close the front cover securely ( 2 ). q The following message will be displayed while the unit is checking that there is no slack on the ink film. Display: PLEASE WAIT
ink film is completely safe to touch, and will not rub off on your hands like carbon paper.

Front cover Display

Print Reports
Reference lists and reports!
You can print out the following lists and reports for your reference. Setup list: provides you with the current settings of the basic and advanced programming features (p. 6571). Telephone number list: provides you with names and telephone numbers which are stored in the EASY DIAL directory. The telephone number codes are as shown below. P: A pause has been entered. F: A recall has been entered. Journal report: keeps records of fax transmission and reception. This report will be printed automatically after every 30 fax communications (p. 32). Printer test list: allows you to check the print quality of your unit. If the test print has a dirty pattern, or blurred points or lines, clean the thermal head (p. 82). Broadcast programming list: provides you with names and telephone numbers which are stored in the broadcast feature (p. 35). Caller ID list (KX-FP185/KX-FM189 only): keeps records of the last 30 callers after subscribing to a Caller ID service. This report will be printed automatically after every 30 callers (p. 26).
Press MENU twice. Display: 2.PRINT REPORT Display MENU
Rotate EASY DIAL until the desired item is displayed. SETUP LIST TEL NO. LIST JOURNAL REPORT STOP PRINTER TEST BROADCAST LIST CALLER ID LIST EASY DIAL SET

Erasing a stored name and number
Rotate EASY DIAL until the desired name is displayed. Example: Smith
Press DIRECTORY PROGRAM. EDIT= Press to select DELETE. DELETE OK? YES:SET/NO:STOP

DELETE=#

SET ERASE (KX-FP185 only) DIRECTORY PROGRAM Note:
To cancel erasing, press STOP.

Press SET. DELETED

can use the following method to erase (KX-FP185 only). 1. Rotate EASY DIAL until the desired name is displayed. 2. Press ERASE. 3. Press SET.
The stored name and number are deleted.
Making a voice call using the EASY DIAL directory!
Before using this feature, program the desired names and telephone numbers into the directory (p. 20).
Rotate EASY DIAL until the desired name is displayed. Example: Lisa Handset Display
Press MONITOR / DIGITAL SP-PHONE or lift the handset. q The unit will start dialling automatically. DIALLING When the other party answers, talk into the microphone (KX-FP185) or speak with the handset. TEL=<Lisa> When finished talking, press DIGITAL SP-PHONE or replace the handset.

EASY DIAL STOP

Microphone (KX-FP185) MONITOR (KX-FP181) DIGITAL SP-PHONE (KX-FP185) Note:
can confirm the stored items on the display (see below) or on the telephone number list (p. 85).
the desired name has not been stored, press STOP and dial the number manually.
To confirm the stored items on the display
1. Rotate EASY DIAL until the desired name is displayed. Example: 2. Press or. 4567890
To search for a name by initial
Example: If you want to search for the name Lisa 1. Rotate EASY DIAL until any name is displayed. Alan Example: 2. Press 5 repeatedly until any name with the initial L is displayed (see the character table on page 21). Larry 3. Rotate EASY DIAL to the right until Lisa is displayed. Lisa
stop the operation, press STOP.
3. Lift the handset. q The unit will automatically dial the number.
4. Lift the handset. q The unit will automatically dial the number.

Press DIGITAL SP-PHONE or lift the handset. q The unit will start dialling automatically. q To send a fax insert the document FACE DOWN and press FAX START. See pages 30 and 31 for details.
Storing caller information in the EASY DIAL directory!
You can store caller information (telephone number and name) in the EASY DIAL directory. Important: q This feature is not available in the following cases. The telephone number includes data other than numbers (ie., The callers information does not include a telephone number.
Press CALLER ID SEARCH. Example: Display: Display 2 NEW CALLS USE EASY DIAL CALLER ID SEARCH
Rotate EASY DIAL until the number you want to store is displayed. Example: 3453809
Press DIRECTORY PROGRAM. NAME=
EASY DIAL DIRECTORY PROGRAM
the name by following the instructions on page 21. the directory is full, a number and name cannot be stored. Erase unnecessary stations in EASY DIAL directory (p. 22).
Press SET. Example: Press SET. REGISTERED NO.=3453809
You can confirm the stored items on the display (p. 23) or on the telephone number list (p. 85). You can only store a name up to 10 characters long. To edit items stored in the EASY DIAL directory, see page 22.
Erasing caller information!
Erasing specific caller information
Press CALLER ID SEARCH. Example: Display: 2 NEW CALLS USE EASY DIAL Display CALLER ID SEARCH
Rotate EASY DIAL until the desired number is displayed. Example: Press ERASE.

3453809

The callers information will be erased. DELETED Example: 4561032238 ERASE
To erase other items, repeat steps 2 and 3.
Press STOP to exit the program.
Erasing all stored caller information
Press MENU three times. Display: Press SET. CALL LIST ERASE Press SET. ERASE ALL OK?

3.CALLER SET UP

To cancel erasing, press STOP , then MENU. SET STOP ERASE COMPLETED
Talking to the other party after fax transmission or reception!
You can talk to the other party after a fax message is completed. This will save the added expense and time of making another call. This feature only works when the other partys fax machine is equipped with a voice contact feature.

Initiating voice contact

Press MONITOR / DIGITAL SP-PHONE while transmitting or receiving documents. Display:

VOICE STANDBY Handset

Your unit will call the other party with a distinctive ring. When the other party answers, your unit will emit a distinctive ring.
Press DIGITAL SP-PHONE (KX-FP185) or lift the handset to start talking.

Set the receive mode of the fax machine to the TEL mode (p. 40) or FAX ONLY mode (p. 41). q If you set to the FAX ONLY mode, set the ring count in the FAX ONLY mode to more than 5 (feature #06 on page 65). Using the FAX ONLY mode will allow you to receive faxes if the answering machine is full. Check the remote access code of the answering machine and program the same code into the remote operation ID of the fax machine. See feature #12 on page 66.
recommend you keep the greeting message around to 10 seconds long. If the greeting message is too long, some incoming fax calls may not be answered by the fax machine. q Every time the fax machine receives a document, a silent pause or fax tone may be recorded on the answering machine.
How the fax machine and answering machine work
Receiving voice calls The answering machine will record voice messages automatically. Receiving fax calls The fax machine will receive documents automatically when the machine detects a calling tone. Receiving a voice message and fax document in one call The answering machine will record the voice message first. The fax machine will then be activated by the callers request and will receive the document.
Receiving a voice message and fax document in one call
The caller can leave a voice message and send a fax document during the same call. Inform the caller of the following procedure beforehand. 1. The caller calls your fax machine.
The answering machine will answer the call. 9 (pre-selected fax activation code).
2. The caller can leave a message after the greeting message. 3. The caller presses
The fax machine will activate the fax function.
4. The caller presses the start button to send a document. Note:

q The q If

fax activation code can be changed in feature #41 (p. 68). the wrong fax activation code is entered, the caller must wait at least 5 seconds to reenter the correct code.

To use with a computer!

We recommend that you always connect the fax machine directly to the wall jack.

(KX-FP181 only)

Wall jack
Fax machine Wall jack Computer Answering machine
(KX-FP181 only, not included)
the fax machine to the TEL mode. device which has the shortest ring count will answer a call first. q If you use your computer as an answering machine, connect the telephone line cord from the EXT jack to the computer (KX-FP181 only).
TEL/FAX mode! (receiving voice calls with rings and fax calls without rings when you are near the unit)
Use this mode when you are always near the fax machine, and want to receive faxes without ringing. When a call is received, the fax machine will work as follows. To set the TEL/FAX mode, see below. A call is received.
The fax machine will not ring. TEL/FAX delayed ring count Voice call
This message will be played to the calling party (KX-FP185 only).

To the EXT jack or same line

Extension telephone

can change the fax activation code in feature #41 (p. 68).
Receive polling! (retrieving a fax placed on another fax machine)
This feature allows you to retrieve a document from another compatible machine. Therefore you pay for the call. Make sure that no documents are fed into your unit and that the other partys machine is ready for your call.
For KX-FP181 Press MENU three times. Display: 3.POLLING Display
For KX-FP185 Press MENU four times. 4.POLLING
Dial the fax number. Example: Press SET. CONNECTING..

FAX=3331111 SET MENU

The unit will start reception.

Pager call!

This feature allows your unit to call your pager when your unit receives an incoming voice message (KX-FP185 only) or a fax document.
Press SET. q The unit will dial the stored number. PAGER TEST Check that your pager receives a pager test call. Press MONITOR / DIGITAL SP-PHONE.
, then 7 0. FAX PAGER CALL PAGER CALL
For KX-FP181: For KX-FP185: Press SET.
MODE=OFF Rotate EASY DIAL to select ON. MODE=ON
If this feature is not required, select OFF.
Press SET. NO.= Enter your pager number. q You can enter a total of 46 digits and/or pauses. Example: 555 1234PP12345678PP5555#
Your pager Pauses number Your pager access code, if required. Message you want displayed on your pager.
MONITOR (KX-FP181) DIGITAL SP-PHONE (KX-FP185) REDIAL/PAUSE (Pause)
When your pager receives a pager call
Your pager will display the message you entered in step 6 above. (For example: 5555)

Making a copy!

The unit can make single or multiple copies (up to 50). Any transmittable document (p. 31) can be copied.
Adjust the width of the document guides to the size of the document. Insert the document (up to 10 pages) FACE DOWN until a single beep is heard and the unit grabs the document. Display:

Document guides

STANDARD
Make sure the handset is on the cradle. q If necessary, press RESOLUTION repeatedly to select the desired setting (p. 30).
Press COPY START. NUMBER=1 [100%] If necessary, enter the number of copies (up to 50). q If necessary, choose an enlargement/ reduction rate by pressing COPY ZOOM. See next page. q If you want to print collated (sorted) copies, press COLLATE until the following is displayed.
Display QUICK SCAN RESOLUTION STOP COPY START COLLATE COPY ZOOM

COLLATE=ON

Press COPY START. q The unit will start printing. q If you want to remove the copy document for other uses, press QUICK SCAN instead of COPY START. The unit will feed the document and scan it into memory, then start printing.
a resolution is not selected, FINE resolution will automatically be selected. q You can make or receive a voice call while making copies. q After copying, the enlargement/reduction rate setting will return to 100%.

To stop copying

Printing collated (sorted) copies
Example: Making two copies of a 4-page original document
you turn the collating feature on, the unit will store the documents into memory. If memory becomes full while storing, the unit will only print out the stored pages. q After copying, the collating feature will turn off automatically.

Uncollated

Collated (sorted)

To enlarge a document

Select 200% or 150% by pressing COPY ZOOM part of the document and print it on two pages. Example of a 200% enlarged copy Original document Enlarged copy (+). The unit will only enlarge the centre
Example of a 150% enlarged copy Original document Enlarged copy

A B C D

E F G H E F G H

Area to be enlarged

To reduce a document
The unit can reduce the original document. Select the desired setting by pressing COPY ZOOM Recommended reduction rates: Setting 100% (default) 92% 86% 72% A4 = 210 mm x 297 mm Letter = 216 mm x 279 mm Legal = 216 mm x 356 mm Note:
Size of recording paper A4 A4 A4 A4
Size of original document A4, Letter A4 A4 Legal
the appropriate reduction rate is not programmed, the document may be divided and the top of the second sheet will be deleted. q If the image at the bottom of the document is not copied when you copy a document as long as the recording paper, try 92% or 86%.

Setup (KX-FP185 only)

TAD/FAX mode! (using the built-in answering device and receiving voice and fax calls automatically)
When the TAD/FAX mode is set, the unit will work as a fax machine and/or answering device. If a fax call is detected, the unit will automatically receive the fax. If a voice call is detected, the answering device will play a greeting message and the caller can leave a voice message.
You can use either the pre-recorded greeting messages (see next page) or your own greeting message (p. 54).
Setting up the voice and fax message reception
Set feature #77 to TAD/FAX (p. 71). If the arrow (w) is not shown on the right of the display, turn it on by pressing AUTO ANSWER. Display:

TAD/FAX MODE

The unit will play the greeting message. The remaining time for recording incoming messages will be displayed. Example: TIME = 10m13s w
The incoming message recording time can be changed (feature #10 on page 65). For voice memory capacity for incoming messages, see page 86. When the remaining time is low, erase unnecessary messages (p. 57). While an incoming call is being recorded, you can monitor it through the speaker. If this feature is not required, set to OFF (feature #67 on page 70).

Voice guide example: 3 new messages.
To repeat only the new messages: Press 4. q To repeat the current message: Press 1. If you press 1 within 5 seconds of the beginning of a message, the previous message will be played. q To listen to all the messages: Press 5. q To skip a message: Press 2.
Sorry, no more memory. Please erase unnecessary messages.
Erase some or all of the messages (see next page).
Remote command Skips the greeting message Repeats a message Skips a message
Remote command Erases a specific message Erases all messages Changes to the TEL mode Turns ON message transfer Turns OFF message transfer Turns ON pager call Turns OFF pager call
New message playback All message playback Re-records a greeting message Continues operation Stops re-recording of a greeting message

Other remote operations

4 while listening to the message you Press want to erase.
Turning the message transfer on or off
You must pre-program a transfer telephone number beforehand (feature #60 on page 70). Press to turn ON the message transfer.
Voice guide example: The message has been erased.
A long beep will also sound. The unit will then play back the next message.
Message transfer is set. Transfer phone number is 123456789.
Press to turn OFF the message transfer.
5 to erase all the messages.

Message transfer is off.

All messages have been erased.
If a transfer telephone number is not programmed, you cannot turn this feature ON.
A long beep will also sound.
Transfer phone number is not set.
Recording a marker message
You can leave an additional message. 1. Wait for the voice guide.
Turning the pager call on or off
You must program a pager number beforehand (feature #70 on page 49). Press to turn ON the pager call.
All messages have been played.
2. Wait about 10 seconds.
Please leave your name and message after the beep.
3. Leave a message after the beep.
Pager call is set. Pager number is 098765432.
Press to turn OFF the pager call.
Re-recording a greeting message
You can change the contents of the TAD/FAX greeting message. 1. Press 7 to start recording. q A long beep will sound. 2. Speak clearly up to 16 seconds. q If you pause for over 2 seconds, 6 beeps will sound and the recording will stop. Repeat from step 1 within 10 seconds. 3. When finished recording, press 9. q The new greeting message will be played.

Pager call is off.

If a pager number is not programmed, you cannot turn this feature ON.

Programming!

The unit provides various programming features. Program the desired setting by referring to the programming tables (p. 6571).
General programming method
Press MENU. Display: 1.SYSTEM SET UP Display MENU
Select the feature you wish to program. s For basic features (p. 65, 66) Rotate EASY DIAL until the desired feature is displayed. s For advanced features (p. 6771) Rotate EASY DIAL until the following is displayed. ADVANCED MODE Press SET and rotate EASY DIAL until the desired feature is displayed.
Press SET. q The current setting of the feature will be displayed. Rotate EASY DIAL until the desired setting is displayed. q This step may be slightly different depending on the feature. Press SET. q The setting you selected is set, and the next feature will be displayed. To exit programming, press MENU.
Programming by entering the program code number directly
You can select a feature by directly entering the program code (# and 2-digit number) instead of using EASY DIAL. 1. Press MENU. 2. Press and the 2-digit code number. 3. Follow steps 3 to 6 above.

To cancel programming

Press MENU to exit the program.
See programming tables (p. 6571) for codes.

Basic features!

Programming table
Code Display & Feature SET DATE & TIME #01 To set the date and time Settings dd/mm/yy hh:mm (2 digits for each entry) (Up to 30 characters) (Up to 20 digits) ERROR ON OFF ERROR: The sending report will be printed only when fax transmission fails. ON: The sending report will be printed after every transmission. If you are using the unit with an answering machine, set the ring count to more than 5. How the unit operates See page 13 for details.
YOUR LOGO To set your logo YOUR FAX NO.
See pages 14 and 15 for details.

See page 16 for details.

To set your facsimile telephone number SENDING REPORT
To print and check the sending report for fax transmission results (p. 32)
For KX-FP181 only FAX RING COUNT 1, 2, 3, 4, 5, 6, 7, 8, 9
To change the number of rings before the unit answers a call in the FAX ONLY mode
For KX-FP185 only FAX RING COUNT 1, 2, 3, 4, 5, 6, 7, 8, 9

This setting can be changed when the unit is in FAX ONLY mode.
For KX-FP185 only TAD RING COUNT

1, 2, 3, 4

TOLL SAVER To change the number of rings before the unit answers a call in the RINGER OFF TAD/FAX mode
This setting can be changed when the unit is in TAD/FAX mode. q See page 52 for details.
For KX-FP185 only RECORDING TIME
VOX 1, 2, 3, 4, 5, 6, 7, 8, 9
VOX: Unlimited 19: 1 minute to 9 minutes
To change the recording time for an incoming message
(The default setting is in bold type.)

(continued)

Basic features (cont.)!

How to set menu options

1. Press MENU. 2. Rotate EASY DIAL until the desired feature is displayed. 3. Press SET. 4. Rotate EASY DIAL until the desired setting is displayed. 5. Press SET. 6. Press MENU. Note:

q Step

4 may be slightly different depending on the feature. q See page 64 for more details.
Programming table (cont.)
Display & Feature For KX-FP185 only REMOTE TAD ID To operate the answering device from a remote location

Settings

How the unit operates To select ON and enter ID: 1. Press MENU. 2. Rotate EASY DIAL and select this feature. 3. Press SET. 4. Rotate EASY DIAL to select ON. 5. Press SET. 6. Enter any 3-digit number except a number using 0 or 7. 7. Press SET. 8. Press MENU. To select ON and enter ID: 1. Press MENU. 2. Rotate EASY DIAL and select this feature. 3. Press SET. 4. Rotate EASY DIAL to select ON. 5. Press SET. 6. Enter your ID from 1 to 5 digits, using 09, and #. 7. Press SET. 8. Press MENU.

ON / ID=111

For KX-FP181 only REMOTE TAM ACT. ON / ID=11
If you use the unit with an answering machine, activate this feature and set the remote activation ID to secure the remote operation for the answering machine.

Advanced features!

1. Press MENU. 2. Rotate EASY DIAL until ADVANCED MODE is displayed. Press SET and rotate EASY DIAL until the desired feature is displayed. 3. Press SET. 4. Rotate EASY DIAL until the desired setting is displayed. 5. Press SET. 6. Press MENU. Note:

If you want to set the TEL mode: Press AUTO ANSWER to turn off the arrow (w) on the right of the display.
The other party complains that they cannot send a document.
The unit is not in AUTO ANSWER mode. Press AUTO ANSWER to turn on the arrow (w) on the right of the display. w
Problem The unit does not make a copy. A dirty pattern or a black line appears on the copied document. The copied image is distorted.
Cause & Remedy You cannot make a copy during programming. Make the copy after programming or stop the programming. The glass or rollers are dirty. Clean them (p. 82).
The thermal head is dirty. Clean it (p. 82). (continued)

Copying (cont.)

Problem The printing quality is poor. The printing is faint. Original Copy
Cause & Remedy Some paper has instructions recommending which side to print on. Try turning the paper over. You may have used paper with a cotton and/or fiber content that is over 20%, such as letterhead or resume paper.
Using an answering machine (KX-FP181 only)
Problem I cannot receive documents automatically.
Cause & Remedy Your greeting message on the answering machine is too long. Shorten the message (up to 10 seconds). q The answering machine rings too many times. Set to 1 or 2 rings. Check if the answering machine is turned on and connected to the fax machine properly (p. 42). q Set the number of rings on the answering machine to 1 or 2.
I cannot receive voice messages.
I cannot retrieve recorded voice messages on the answering machine from a remote location.
The remote access code on your answering machine is the same as your fax activation code. Set a different number for features #12 (p. 66) and #41 (p. 68). q You did not program your remote access code in your fax machine correctly. Program the same code that is programmed on the answering machine to the fax machine with feature #12 (p. 66).
I pressed the remote access code to access the answering machine remotely, but the line was disconnected. Callers complain that they cannot send a document.
The code may include # which is used for certain features provided by telephone companies. Change the code on the answering machine to another number which does not include #. Also change the code of the fax machine with feature #12 (p. 66).

Your answering machine has run out of recording tape. Rewind the tape to record messages. q You set the answering machine to only give a greeting message.
Answering device (KX-FP185 only)
Problem New voice messages cannot be recorded in the TAD/FAX mode. I cannot retrieve recorded messages from a remote location.
Cause & Remedy The memory is full. Erase unnecessary messages (p. 57). Press the remote operation ID (feature #11 on page 66) correctly and firmly.
If a power failure occurs!
The unit will not function. The unit is not designed for making emergency telephone calls when the power fails. Alternative arrangements should be made for access to emergency services. q Fax transmission and reception will be interrupted. q If delayed transmission of feature #25 (p. 67) is programmed and the start time has passed during a power failure, transmission will be attempted soon after power is restored. q If an extension telephone/answering machine is connected to the EXT jack of the fax machine, you may be able to use it during a power failure (KX-FP181 only). q If fax documents are stored in memory, they will be lost. When power is restored, a power down report will be printed out stating which contents in memory have been erased.
Sample of a power down report

POWER DOWN REPORT

POWER DOWN AT:05 Jan. 2000 04:30 RESTARTED AT:05 Jan. 2000 04:31 YOUR LOGO : YOUR FAX NO. : << WARNING >> CONTENTS HAVE BEEN CLEARED DUE TO POWER DOWN. FOR ADDITIONAL INFORMATION, PLEASE SEE THE JOURNAL REPORT. NO. 01 OTHER FACSIMILE <FAX # NOT AVAIL.> MODE RCV PAGES 01 FUNCTION MEMORY RECEIVE

Recording paper jam!

If the unit does not eject any recording paper during fax reception or copying, the recording paper has jammed and the display will show the following message. Display: PAPER JAMMED
Remove the jammed paper as follows.
Open the front cover by pulling up the centre part.

Front cover

Push the back cover open button ( 1 ) and open the back cover ( 2 ).

Back cover

Back cover open button
Remove the jammed recording paper.

Jammed recording paper

If the ink film is slack, tighten it by winding the gear. Incorrect Correct

Dotted area Ink film 1

Close the back cover securely by pushing down on the dotted area at both ends ( 1 ). Close the front cover securely ( 2 ). Gear

Sending document jams!

If the unit does not release the document during feeding, remove the jammed document as follows.
Open the front cover by pulling up the centre part. Remove the jammed document carefully. Centre part Close the front cover securely.

not pull out the jammed paper forcibly before opening the front cover.

Jammed document

Sending document does not feed, or multi-feeds!
If no feeding or multiple feeding occurs frequently, adjust the feeder pressure.
Open the front cover by pulling up the centre part. Shift the position of the green lever by using an instrument with a pointed end, such as a paper clip. Left: When documents multiple feed. Centre: Standard position (pre-selected) Right: When documents do not feed. Close the front cover securely. Rubber flap
shifting the green lever, do not touch the rubber

Green lever

Cleaning

Document feeder!

If misfeeding occurs frequently or if dirty patterns or black bands appear on a transmitted document or on the original of a copied document, clean the document feeder. Disconnect the mains lead and the telephone line cord. Open the front cover by pulling up the centre part. Clean the document feeder rollers and rubber flap with a cloth moistened with isopropyl rubbing alcohol, and let all parts dry thoroughly. Clean the glass with a soft dry cloth. Close the front cover securely. Connect the mains lead and the telephone line cord.
Telephone line cord Mains lead Document Rubber flap feeder rollers Centre part
Caution: q Do not use paper products, such as paper towels or tissues, to clean the inside of the unit.

Thermal head!

If dirty patterns or black or white bands appear on a copied or received document, clean the thermal head. Disconnect the mains lead and the Dotted Centre part Thermal head telephone line cord. area Open the front cover by pulling up the centre part. Open the back cover by pushing the back cover open button. Clean the thermal head with a cloth moistened with isopropyl rubbing alcohol, and let it dry thoroughly. Front cover Close the back cover securely by pushing down on the dotted area at both ends. Close the front cover securely. Connect the mains lead and the telephone line cord. Back cover open button Back cover
Caution: q To prevent malfunction due to static electricity, do not use a dry cloth and do not touch the thermal head directly.

Ink Film

Replacing the ink film!
When the unit runs out of ink film, the following message will be displayed. Display: CHECK FILM

Press MENU twice. Display: 2.PRINT REPORT Display MENU
Rotate EASY DIAL until the desired item is displayed. SETUP LIST TEL NO. LIST JOURNAL REPORT STOP PRINTER TEST BROADCAST LIST CALLER ID LIST EASY DIAL SET
Press SET to start printing. PRINTING
To stop printing, press STOP. After printing, the printed item will be displayed.

Press MENU.

Specifications
Technical data about this product!
Public Switched Telephone Network Max. 216 mm in width / Max. 600 mm in length 208 mm A4: 210 mm x 297 mm 202 mm s KX-FP181: Approx. 12 s/page (Original mode)** s KX-FP185: Approx. 8 s/page (Original mode)** Scanning Density: Horizontal: 8 pels/mm Vertical: 3.85 lines/mm STANDARD mode 7.7 lines/mm FINE/HALF TONE mode 15.4 lines/mm SUPER FINE mode Halftone Level: 64-level Scanner Type: Contact Image Sensor (CIS) Printer Type: Thermal Transfer on plain paper Data Compression System: Modified Huffman (MH), Modified READ (MR), Modified Modified READ (MMR) s KX-FP181: 9,600 / 7,200 / 4,800 / 2,400 bps; Automatic Fallback Modem Speed: s KX-FP185: 14,400 / 12,000 / 9,600 / 7,200 / 4,800 / 2,400 bps; Automatic Fallback Operating Environment: 5 C 35 C, 20 % 80 % RH (Relative Humidity) Dimensions (H x W x D): 185 mm x 345 mm x 276 mm Mass (Weight): Approx. 3.75 kg Power Consumption: Standby: s KX-FP181: Approx. 5 W s KX-FP185: Approx. 6 W Transmission: Approx. 20 W Reception: Approx. 40 W (When receiving a 20% black document) Copy: Approx. 40 W (When copying a 20% black document) Maximum: Approx. 120 W (When copying a 100% black document) Power Supply: 220240 V AC, 50 Hz Memory Capacity: Voice memory (KX-FP185 only): Approx. 18 minutes of recording time including greeting message*** Fax memory: Approx. 28 pages of memory reception Approx. 25 pages of memory transmission (Based on the ITU-T No. 1 Test Chart in standard resolution, without using the Error Correction Mode.) * Transmission speed depends upon the contents of the pages, resolution, telephone line conditions and capability of the other partys machine. ** Transmission speed mentioned here is based upon the ITU-T No. 1 Test Chart and original mode. If the capability of the other partys machine is inferior to your unit, the transmission time may be longer. *** Recording time may be reduced by the calling partys background noise. Note:
Applicable Lines: Document Size: Effective Scanning Width: Recording Paper Size: Effective Printing Width: Transmission Time*:

ITU-T No. 1 Test Chart

details given in these instructions are subject to change without notice. q The pictures and illustrations in these instructions may vary slightly from the actual product.

Important Information

Important Information!

Panasonic Business Systems U.K.
Receipt No. Model No. KX-FP181E, KX-FP185E Date of Purchase Serial No.

Index!

A Accessories.6 Advanced features.6771 Alert (Memory reception)(Feature #44).40, 69 (Message)(Feature #42).68 (Recording time)(Feature #43).69 AUTO ANSWER mode.38, 39 AUTO ANSWER setting (Feature #77).71 Auto disconnection (Feature #49).69 Basic features.65, 66 Broadcast programming list.85 Broadcast sending report.37 Broadcast transmission.3437 Call counter.56 Caller ID list (Feature #26).26, 67, 85 Callers recording time (Feature #10).65 Character table.15, 21 Cleaning.82 Collated copy.50 Communication messages.72 Connecting tone (Feature #76).71 Connections.12 Copy.50, 51 Date and time (Feature #01).13, 65 Delayed transmission (Feature #25).67 DIGITAL SP-PHONE button.18, 29 Directory feature.20 Display (Contrast)(Feature #39).68 (Error messages).73, 74 Document feeder.82 Document jam.81 Document size.31, 86 EASY DIAL (Making a voice call).23 (Selecting characters).21 (Sending faxes).30 (Storing).2022 ECM selection (Feature #68).70 Enlarge copy.50, 51 Error messages.7274 Extension telephone.45, 47 Facsimile telephone number (Feature #03).16, 65 Fax activation code (Feature #41).68 Fax auto redial.31 FAX ONLY mode.38, 41 FAX ONLY ring count (Feature #06).65 Fax pager (Feature #70).71 Fax voice guidance (Feature #47).69 Fax voice guide.33 Feature programming.6471 Feeder pressure.81 Film.6, 83, 84 Friendly reception (Feature #46).40, 69 G Greeting message (Message transfer) (Feature #61).63 (TAD/FAX).5355 (TEL/FAX).44, 45, 54 HELP button.7 Hyphen button.20, 21 Incoming message monitor (Feature #67).70 Ink film.6, 83, 84 Insert button.14, 15 Jams.80, 81 Journal report (Feature #22).32, 67, 85 List / Report (Broadcast programming).85 (Broadcast sending).37 (Caller ID). 26, 67, 85 (Journal).32, 67, 85 (Power down).79 (Printer test).85 (Sending).32, 65 (Setup).85 (Telephone number).85 Logo (Feature #02).14, 65 Melody ring (Feature #71).71 Memory reception alert (Feature #44).40, 69 Memory transmission.33 Message alert (Feature #42).68 Message transfer (Feature #60).70 MONITOR button.18 Mute.18
O Overseas transmission mode (Feature #23).67 Pager call (Feature #70).71 Paper jam.80 PAUSE button.19 Power down report.79 Power failure.79 Power supply.12, 86 Printer test list.85 Printing paper size.86 Printing reports.85 Problem solving.7579 Programmable features.6471 QUICK SCAN button.33, 50 RECALL button.19 Receiving (Fax).40 (Setting).38, 39 Receiving alert (Feature #44).69 Receiving reduction (Feature #36).68 Recording (Greeting message).54 (Memo message).58 (Telephone conversation).58 Recording paper.11, 86 Recording paper jam.80 Recording time alert (Feature #43).69 Recording time for TAD/FAX greeting message (Feature #54).69 Redial.18, 31 Reduce copy.50, 51 Remote activation ID (Feature #12).66 Remote operation card.59, 60 Remote operation ID (Feature #11).66 Replacement film.6, 83, 84 Reset (Feature #80).71 Resolution.30 Ring count (FAX ONLY) (Feature #06).65 (Silent fax recognition) (Feature #30).45, 67 (TAD/FAX) (Feature #06).52, 65 (TEL/FAX) (Feature #78).45, 71 Ringer volume.17 Sending report (Feature #04).32, 65 Set default (Feature #80).71 Setup list.85 Silent fax recognition ring (Feature #30).45, 67 Specifications.86 Storing (Broadcast).35, 36 (Caller information).27 (EASY DIAL).2022 T TAD/FAX mode.38, 52 TAD/FAX ring count (Feature #06).52, 65 TEL mode.39, 40 TEL/FAX delayed ring count (Feature #78).71 TEL/FAX mode.39, 44, 45 Telephone number list.85 Thermal head cleaning.82 Toll saver.52, 65 Transmission (Broadcast).3437 (EASY DIAL).30 (From memory).33 (Manually).30 Transmittable document.31 Voice call (Answering). (EASY DIAL) (Making). Voice contact. Volume.