Digital Proprietary Telephones for Hybrid IP PBX

Operating Instructions

Model No.
KX-T7625 KX-T7630 KX-T7633 KX-T7636

K XT 76

NF FW D /D ND PA US E

AB GH I C

GE RE D IA
F RE L A CA S H LL / HO LD

CA TE R

KX-T7636
Please read this Operating Instructions before using and save for future reference. This manual is designed to be used with your Proprietary Telephone and a Panasonic KX-TDA200/100.

Before Initial Use

Thank you for purchasing a Panasonic Digital Proprietary Telephone. Please read IMPORTANT SAFETY INSTRUCTIONS on page XX before use. Read and understand all instructions. When you ship the product
Carefully pack and send it prepaid, adequately insured and preferably in the original carton. Attach a postage-paid letter, detailing the symptom to the outside of the carton. DO NOT send the product to the Executive or Regional Sales offices. They are NOT equipped to make repairs.

Product service

Panasonic Servicenters for this product are listed in the servicenter directory. Consult your authorized Panasonic dealer for detailed instructions.
Helpful hints for the handsfree operation
If the other party has difficulty hearing you: Lower the speaker volume. Absorbing echoes: Use this unit in a room which has curtains and/or carpeting. To avoid missing part of the conversation: If you and the other party speak at the same time, parts of your conversation will be lost. To avoid this, speak alternately.
Accessories (included) For extra orders, call toll free 1-800-332-5368

Handset Handset Cord

One Telephone Line Cord Wall Mounting Plate

Table of Contents

Before Initial Use...2 Before Operating the Telephones..4
Location of Controls... 4 Connection.... 6 Tilt Angle Adjustment... 6 Setting.... 7

Making Calls...8

Calling Another Extension.... 8 Calling an Outside Party... 8

Receiving Calls...9

Answering Calls.... 9
During a Conversation..10
Transferring a Call.... 10 Holding a Call.... 11
Using the Display Proprietary Telephone...12
Incoming Call Log.... 12 Outgoing Call Log.... 13 Using the Directories... 14 Entering Characters... 15 Accessing the System Features... 15
Other Operations...16 Personal Programming...19 Wall Mounting...20 Installing the KX-T7601/KX-T7603...21
KX-T7601.... 21 KX-T7603.... 21
Important Safety Instructions..22 FCC and Other Information...23
Before Operating the Telephones

Location of Controls

LCD (Liquid Crystal Display)
Soft Buttons (S1 through S3)
PAUSE FWD/DND (Call Forwarding /Do Not Disturb) CONF (Conference) INTERCOM AUTO ANSWER /MUTE AUTO DIAL /STORE TRANSFER REDIAL MESSAGE

MessagecumRinging Lamp

Flexible Outside (CO) Line Buttons

CANCEL Navigator Key

Headset Jack

FLASH/ HOLD RECALL

Microphone SP-PHONE (Speakerphone)

AUTO ANSWER

AUTO ANSWER/MUTE Used to receive an incoming call in the hands-free mode or mute the microphone during a conversation. AUTO DIAL/STORE Used for System Speed Dialling or storing programme changes. CANCEL Used to cancel the selected item. PROGRAM (KX-T7625 only) Used to enter and exit the Personal Programming mode.
HOLD Used to place a call on hold. INTERCOM Used to make or receive an intercom call. MESSAGE Used to leave a message waiting indication or call back the party who left the message waiting indication. Navigator Key Used to adjust the volume and the display contrast or select desired items for each function. MESSAGE-cum-RINGER LAMP: When you receive a call or someone has left you a message, the lamp will flash. Volume Key (KX-T7625 only) Used to adjust the volume. PAUSE Used to insert a pause during dialling. Used as the PROGRAM button if it is not equipped. REDIAL (ordinarily) Used to redial. Soft Used to perform a function or operation appearing on the bottom line of the display.

INTERCOM

AUTO DIAL

MESSAGE

CANCEL
CONF (Conference) Used to establish a multiple party conversation. ENTER Used to confirm the selected item. FLASH/RECALL Used to disconnect the current call and make another call without hanging up. Flexible Outside (CO) Line Button Used to make or receive an outside call. Pressing this button seizes an idle outside line automatically. (Button assignment is required.) Also used as the desired function buttons. (Button assignment is required.) FWD/DND (Call Forwarding/Do Not Disturb) Used to perform Call Forwarding or Do Not Disturb.

FLASH/ RECALL

VOLUME

REDIAL

SP-PHONE

FWD/DND

SP-PHONE Used for the handsfree operation. TRANSFER Used to transfer a call to another party.

TRANSFER

Connection
The telephone line cord (included) Connect to a Digital Hybrid IP PBX ( TO MAIN UNIT ) Connect to a digital proprietary telephone for DXDP, or a single line telephone for XDP, or a standard telephone jack ( TO TEL ).
CAUTION Ensure the cord is inserted in the groove to prevent damage to the connector.

< Back view>

Consult your dealer for more details about DXDP and XDP.

Tilt Angle Adjustment

The tilt angle of the operation board can be adjusted. To lift : Lift up the operation board. To set down : Lift up the operation board until the hook knobs click ( 1 ), then press down ( 2 ).

Setting

Speaker volume
While in on-hook or during a conversation

Handset/Headset volume

While using a handset or headset

Press SP-PHONE.

Press Up or Down.

Ringer volume

KX-T7625 While in on-hook or receiving a call KX-T7630/33/36 While in on-hook or receiving a call

RINGER

Slide the lever of the RINGER Volume Selector to the desired setting (OFF/ON).
If "ON" is selected, press Up or Down.

Press "RING".

Display contrast
KX-T7630/33/36 While in on-hook or receiving a call

Press "CONT".

Icon Descriptions
The following icons show you the feature availability, note and action to use the features.
Off-hook (One of the following): Lift the handset. Press the SP-PHONE button. Press TALK button. Off-hook (One of the following): Hang up. Press the SP-PHONE button. Press CANCEL button.
Press the desired number keys on the telephone.
You will hear a confirmation tone.

C.Tone

Making Calls
Calling Another Extension

extension no.

Off-hook. Dial extension number. Talk.

Calling an Outside Party

outside phone no.
Dial outside phone number. Talk.

Off-hook.

Press an idle CO button.

Receiving Calls

Answering Calls
Select one of the following methods: Lift the handset to receive the preferred line. (Default: Ringing line is selected.) Press the SP-PHONE button. Press the flashing CO, INTERCOM or G-DN button directly.

During a Conversation

Transferring a Call
Transferring to an extension

Dial extension number.

Transferring to an outside party
You can transfer a held call without talking by going on-hook. If a call is not retrieved within a specified time, you will hear an alarm as a reminder. To return to the held call before the destination answers, press the TRANSFER button, corresponding CO, G-DN or INTERCOM button.

Holding a Call

To hold

Press HOLD.

On-hook.

To retrieve

At the holding extension

(CO) INTERCOM (G-DN)

Press flashing CO/INTERCOM/G-DN.
For an outside call from another extension

Press flashing CO.

5 Off-hook. Enter 1 51.

Press flashing DSS.

If a call is not retrieved within a specified time, you will hear an alarm as a reminder. The CO, G-DN or INTERCOM button light shows the current status as follows: Flashing green slowly: Your held call Flashing red: Another extension's held call.
Using the Display Proprietary Telephone

Incoming Call Log

When you receive an outside call, the caller's information is recorded automatically in the incoming call log. When the Call Log button light turns on, there is a call which you do not answer. The information shows as follows: Information sample (KX-T7636)
BOB SMITH JAN.08:00AM MON Old No Answer
Caller's Name Caller's Phone Number Date & Time of a call received Status Old: Confirmed New: Not confirmed
To confirm the log information
With the Call Log button With the Navigator key While in on-hook

(Call Log)

Press Call Log.

Press Left.

Press ENTER.
To clear the log information

Press "CLEAR".

To call
When the desired party is displayed
To store the caller's information for personal speed dialling

Press "STORE".

The Call Log button light shows the current status as follows: Off: No incoming calls. Or you have already confirmed/received the call log. Red on: You have never confirmed/received it yet.

Outgoing Call Log

You can redial with the outgoing call log.

While in on-hook

Press Up or Down until desired number appears.
You can lock your call log by using a password, so that you can deny showing your call log information. Consult your dealer for more details.

Using the Directories

You can select and call with the directories as follows: Personal Speed Dialling Directory System Speed Dialling Directory Extension Number Directory
Calling with the directory
Press Right until desired directory appears.*
Press Up or Down until desired party appears.
* The display order is as follows: One time: Personal Speed Dialling Directory Two times: System Speed Dialling Directory Three times: Extension Number Directory To cancel or exit the current display, press
Storing the names and numbers in the personal speed dialling directory

phone no. name

Enter phone Press ENTER. number (max. 32 digits).
Enter name* Press ENTER. (max. 20 characters).

Press PROGRAM or PAUSE.

* To enter characters, refer to "Entering Characters".

Entering Characters

To store a name or message, you can enter the following characters. The tables show you the characters available for each button.

Times Buttons

! A D G J M P T W

? B E H K N Q U X.

" C F I L O R V Y , &

a d g j m S t w ' = @

b e h k n p u x : < (

c f i l o q v y ; > )

1 5 r 0 s 9 6 2
Accessing the System Features
You can access a desired feature with the "Feature Access" menu.

Press "MENU".

Press Up one time.
Press Up or Down until desired feature appears.
Consult your dealer for more details about the accessible features.

Other Operations

Desired Function

Operation Making Calls

Redial Quick Dialling One-Touch Dialling Calling an operator
To store To dial assigned as a One-Touch Dialling button quick dial no.
personal speed dial no. (2 digits)
Speed Dialling (Personal)

To dial

desired no.
Speed Dialling (System) Doorphone Call
system speed dial no. (3 digits)
doorphone no. (2 digits) To cancel
To set While hearing a busy tone

Automatic Callback Busy

To answer the extension
To answer the outside line phone no.

To add other parties

Multiple Parties conversation
desired phone no. To talk to one party by terminating the other (CO) To leave a conference

/(G-DN)

Mute (Microphone/ Handset)
To set / cancel During a conversation

Off-hook Monitor

To set / cancel During a conversation using the handset
Operation Useful Features
All Outside line (External) Intercom

Do Not Disturb (DND)

Forwarding a call All calls 2 extension no. Busy

# # # #

phone no.
Forwarding a call and Do Not Disturb (DND)

(Internal)

3 extension no. No answer 4 extension no. Busy / No answer 5 extension no. To an outside line 6 outside line no. Follow Me 7 your extension no.
Cancel Follow Me 8 your extension no. Cancel

Directed

Picking up a call

extension no. group no.

Intercom Calls
No tone Tone OHCA Whisper OHCA No tone Tone

Receiving a Call Waiting

Outside Calls
To talk to the new party While hearing a tone (CO)
Sending a Call Waiting tone
While hearing a busy tone

Wait for an answer.

To set

To answer

paging group no. Announce.

Paging

To deny

Deny Allow

To leave a notification When the called extension is busy or does not answer
Sender Message Waiting Receiver
To set parameter (if required) To cancel a notification

To call back

Setting Absent Message

To cancel

message no.

Log-In/Log-Out

To lock

For Log-In For Log-Out

group no.
lock code (max. 10 digits)

Locking your extension

To unlock

lock code (same code)

Clearing the Feature Settings
12 H hour / minute 24 H hour / minute

Timed Reminder

once daily
To stop or answer the ringback
* Consult with your dealer for more details about the feature access numbers.*

Personal Programming

To enter the programming mode
To exit the programming mode

Operation

extension no. receiving group extension no. desired no. receiving group extension no.
Direct Station Selection (CO) Group Direct Station Selection (CO) One-touch Dialling
FWD/DND Internal SAVE Account

(CO) (CO) (CO)

Group Directory Number (CO) FWD/DND External

Log-In/ Log-Out

receiving group extension no.
No line Idle outside line
Preferred Line Assignment, Outgoing
Outside line no. Prime line

Intercom line

No line A first linging line
Preferred Line Assignment, Incoming
Intercom Alerm Assignment
Ringing Directly Ring only tone 1
Call Waiting Tone Type Selection Handset/Headset Selection Personal Programming Data Default Set

tone 2 headset on

headset off

Wall Mounting

Pull down the handset hook until it locks, so the tab holds the handset.
Mount the unit on the wall.
Lift up the operation board until the hook knob clicks ( 1 ), then press down ( 2 ).
To temporarily place the handset down during a conversation, hook it over the top edge of the phone as shown.
Attach the wall mounting plate. * The illustrations used in this page are a KX-T7636.

Telephone line cord

Installing the KX-T7601/KX-T7603

KX-T7601

The USB unit can be connected between the digital proprietary telephone and the personal computer through USB interface to implement personal CTI (Computer Telephony Integration).

KX-T7603

The function key unit has 12 CO buttons. These buttons are used to seize an outside line, make a call using onetouch dialling, or access certain features. <KX-T7636 with a KX-T7603>
Remove the connector cover using a plier.

Open the cover.

Insert the cable into the connector.
Attach the KX-T7603 to your telephone with screws.
Couple both hinges and slide in the unit.
Push down the cover until it locks.

Close the cover.

Important Safety Instructions
When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following: 1. Read and understand all instructions. 2. Follow all warnings and instructions marked on the product. 3. Unplug this product from the wall outlet before cleaning. Do not use liquid cleaners or aerosol cleaners. Use a damp cloth for cleaning. 4. Do not use this product near water, for example, near a bath tub, wash bowl, kitchen sink, or laundry tub, in a wet basement, or near a swimming pool. 5. Do not place this product on an unstable cart, stand, or table. The product may fall, causing serious damage to the product. 6. Slots and openings in the cabinet and the back or bottom are provided for ventilation, to protect it from overheating, these openings must not be blocked or covered. The openings should never be blocked by placing the product on the bed, sofa, rug, or other similar surface. This product should never be placed near or over a radiator or heat register. This product should not be placed in a built-in installation unless proper ventilation is provided. 7. Do not allow anything to rest on the telephone cord. Do not locate this product where the cord will be abused by persons walking on it. 8. Do not overload wall outlets and extension cord as this can result in the risk of fire or electric shock. 9. Never push objects of any kind into this product through cabinet slots as they may touch dangerous voltage points or short out parts that could result in a risk of fire or electric shock. Never spill liquid of any kind on the product. 10. To reduce the risk of electric shock, do not disassemble this product, but take it to a qualified serviceman when some service or repair work is required. Opening or removing covers may expose you to dangerous voltages or other risks. Incorrect reassembly can cause electric shock when the appliance is subsequently used. 11. Unplug this product from the wall outlet and refer servicing to qualified service personnel under the following conditions: A. When the power supply cord or plug is damaged or frayed. B. If liquid has been spilled into the product. C. If the product has been exposed to rain or water. D.If the product does not operate normally by following the operating instructions. Adjust only those controls, that are covered by the operating instructions because improper adjustment of other controls may result in damage and will often require extensive work by a qualified technician to restore the product to normal operation. E. If the product has been dropped or the cabinet has been damaged. F. If the product exhibits a distinct change in performance. 12. Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning. 13. Do not use the telephone to report a gas leak in the vicinity of the leak.

SAVE THESE INSTRUCTIONS

FCC and Other Information
NOTE: This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures: Reorient or relocate the receiving antenna. Increase the separation between the equipment and receiver. Connect the equipment into an outlet on a circuit different from that to which the receiver is connected. Consult the dealer or an experienced radio/ TV technician for help. WARNING: TO PREVENT FIRE OR SHOCK HAZARD, DO NOT EXPOSE THIS PRODUCT TO RAIN OR ANY TYPE OF MOISTURE. CAUTION: To assure continued compliance with FCC rules, do not make any unauthorized modifications. When programming emergency numbers and/or making test calls to emergency numbers: 1) Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up. 2) Perform such activities in the off-peak hours, such as early morning hours or late evenings. If there is any trouble, disconnect the unit from the extension line and connect a known working phone. If the known working phone operates properly, have it repaired by one of the specified Panasonic Factory Service Centers. If the known working phone does not operate properly, check the Electronic Modular Switching System and the internal extension wiring. Keep the unit away form heating appliances and electrical noise generating devices such as fluorescent lamps and motors. The unit should be kept free of dust, moisture and vibration, and should not be exposed to direct sunlight. Do not use benzine, thinner, or the like, or any abrasive powder to clean the cabinet. Wipe it with a soft cloth. Do not use any handset other than Panasonic handset.
This telephone provides magnetic coupling for hearing aids.
For your future reference SERIAL NO. (found on the bottom of the unit) DATE OF PURCHASE NAME OF DEALER DEALERS ADDRESS

DEALERS TEL. NO.

Copyright: This manual is copyrighted by Kyushu Matsushita Electric Co., Ltd. (KME). Under the applicable copyright laws, this manual may not be reproduced in any form, in whole or part, without the prior written consent of KME and its licensee. 2001 Kyushu Matsushita Electric Co., Ltd. All Rights Reserved.

REAL LIFE SOLUTIONS

Case Study: City of White House, TN IP-PBX Communications Systems
www.panasonic.com/IP-PBXphones
STABLE INFRASTRUCTURE ACROSS MULTIPLE SITES

Challenge:

The city of White House, Tennessee, needed to replace multiple antiquated communications systems to ensure 100% availability to citizens and to achieve the efficiency of an integrated system across multiple sites.
City of White House, Tennessee: CASE STUDY

Panasonic Solution:

KX-TDA200 KX-TDA100 TVA200 Centralized Voice Mail KX-T7690 Wireless Phones KX-T7680 Wireless Phones KX-T7633B Phones 16-Port IP Gateway Card 16-Port IP Extension 4-Port IP Gateway Card Door Opener Card PRI Card 0920 SD Card Overhead 100 Pair

Benefits:

m Reliable, stable communications platform that both supports the citys current needs and accommodates future technology m Ease of use, efficiency, and cost savings with consilidated technology and resource sharing across sites m Improved citizen response time and reduction in lost calls m Reduced downtime and maintenance/repair needs m Lower maintenance/repair costs m Improved productivity with features such as four-digit dialing and centralized voice mail across multiple sites m Mobility and accessibility for high profile city executives

Overview:

Just north of Nashville, Tennessee, the city of White House experienced rapid growth in the 1990s, transforming from a small village to a diverse community of almost 9,000 residents. The citys communication system, which covered the entire municipal presence the mayors office, fire department, police department, water department, etc. had been in place well before the changes took place, and, in fact, it was difficult to get service and parts for the City Hall system due to its age.
the city of White House experienced rapid growth in the 1990s, transforming from a small village to a diverse community.
Having connectivity across sites really interested us the fact that Panasonic and its dealer could give us that was a strong selling point.

Ann Love, City Recorder

Panasonic KX-TDA System

The Challenge:

A cost-effective system to replace multiple systems and connect multiple sites The city needed a unified phone system that would seamlessly connect the multiple sites, consolidate multiple systems, and provide four-digit dialing. Most important, as the seat of city government, they could not afford any lost calls or downtime and needed an up-todate system that was easy to use and that could be easily serviced.

The Solution:

A proven solution with strong support from a trusted dealer The city of White House, Tennessee, installed five communications systems based on the Panasonic KX-TDA system, which included centralized voice mail, wireless phones, desktop phones, IP gateway cards, IP extensions, door opener cards, PRI cards, SD cards, and overhead cabling for system sharing.
Diagram of overall project layout
Panasonic TDA200 Panasonic TVA200 Centralized VoiceMail 35 KX-T7633B Phones 2 KX-T7690 Wireless Phones 3 KX-T7680 Wireless Phones 16 Port IP Gateway Card 16 Port IP Extension Card PRI Card 0920 SD Card ISTT, Inc. CTI Server ISTT, Inc. Advanced Call Accounting
Panasonic TDAKX-T7633B Phones 2 KX-T7680 Wireless Phones 4 Port IP Gateway Card Door Opener Card 0920 SD Card ISTT, Inc. CTI Server ISTT, Inc. Advanced Call Accounting

Overhead 100 Pair

Whitehouse Library

City Hall World Wide Web

Fire Department
5 KX-T7633B Phones 2 KX-T7680 Wireless Phones
Library was able to save money by sharing phone system with Fire department

Police Department

Panasonic TDA200 Panasonic TVA200 Centralized VoiceMail 35 KX-T7633B Phones 2 KX-T7690 Wireless Phones 3 KX-T7680 Wireless Phones 16 Port IP Gateway Card 16 Port IP Extension Card 0920 SD Card PRI Card Door Opener Card ISTT, Inc. CTI Server ISTT, Inc. Advanced Call Accounting

Waste Water

Panasonic TDAKX-T7633B Phones 2 KX-T 7680 Wireless Phones 4 Port IP Gateway Card 0920 SD Card ISTT, Inc. CTI Server ISTT, Inc. Advanced Call Accounting

Public Works

Public Works was able to save money by sharing phone system with Waste Water
Connecting all municipal offices with reliable, up-to-date technology improves response time to citizens and reduces repair time and costs
A COMPLETE COMMUNICATIONS SOLUTION FOR THE CITYS UNIQUE NEEDS

Exceptional Pricing:

Panasonics system was so competitive and cost-effective that the city began saving money immediately with a complete technology swapout for all departments. The overall savings even justified a complete replacement at the police department, which had a NEC system that was only two years old.

Call Accuracy:

With one touch recording, citizens calls to City Hall can be recorded, saved as a.WAV file and sent to any e-mail address. The Department of Public Works can record citizens giving directions to their property and send the.WAV file to the technicians cell phone.

Wide-Coverage Access:

With just a minimal number of IP phones, the police chief, the mayor, and other key personnel can receive and monitor calls at all times from home and other locations without losing signal. In-office communications require less expensive desktop models, which reduce overall system cost.

Call Monitoring:

A DSS console allows call monitoring with one touch, even from a remote location. With all the phones on one system, authorized personnel can monitor calls for accuracy and responsiveness. All departments from Police to Public Works can ensure proper call handling.

System Reliability:

The extremely low failure rate ensures system uptime and minimal repairs, reducing any risk associated with the implementation. The two-year extended warranty protects the citys investment and eliminates additional outof-pocket maintenance costs.

Wireless Access

Cost Efficiencies:
The flexibility and compatibility of the system allow the larger departments to share their lines with smaller departments such as the library with effective cabling. Converting to PRI lets the city pool unused lines and lower circuit costs by reducing the number of dedicated lines.

Multi-Tenant Program:

Although the city uses one hardware system and most departments are on networked voice mail for easy transfer, this is transparent to the callers. Each department offers its callers a discrete identity, including on-hold music and messaging, and outbound calls reflect the individual department on Caller ID.

Call Accounting:

Specialty programming generates reports using such fields as inbound telephone numbers, outbound telephone numbers, and duration of call. The system can tell the mayor how many times a citizen called City Hall, or tell the police chief where calls originate.

Wireless Access:

The Panasonic wireless system lets the City Administrator be in touch with all departments and access all records, even while attending meetings and conducting site visits.
A SMART MOVE FOR TODAY AND TOMORROW
By selecting the Panasonic solution, White House can take advantage of substantial business benefits as the city continues to grow.

Fixed Costs:

Budgets and planning concerns are stable and predictable. Hardware, software, and maintenance plans are in place, and the technology has a long lifecycle, precluding rapid obsolescence.
Flexible/Scalable System:
With linked systems and extra device ports, features and functionality can be added or removed with any change to the municipal system. Plus, the Panasonic Backwards Technology feature means that upgrades can be implemented without replacing the phones.
Customized Configuration:
Flexible slots allow customers to install any Panasonic interface trunk, extension, or optional cards at any time.