T7625.book Page 1 Wednesday, January 28, 2004 5:42 PM
Digital Proprietary Telephones

Quick Reference Guide

KX-T7625 KX-T7630 KX-T7633 KX-T7636

Important Information

When using the KX-T7600 series, keep the following conditions in mind.
If there is any problem, unplug the extension line and connect a known working phone. If the known working phone operates properly, have the defective phone repaired by a specified Panasonic Factory Servicenter. If the known working phone does not operate properly, check the KX-TDA series Business Telephone Systems and the internal extension wiring. Keep the unit away from heating appliances and electrical noise generating devices such as fluorescent lamps, motors and televisions. These noise sources can interfere with the performance of the unit. This unit should be kept free of dust, moisture, high temperature (more than 40 oC [104 oF]) and vibration, and should not be exposed to direct sunlight. Do not use benzine, thinner, or the like, or any abrasive powder to clean the cabinet. Wipe it with a soft cloth. Do not use any handset other than a Panasonic handset. Do not disassemble this product. Dangerous electrical shock could result. The unit must only be disassembled and repaired by qualified service technicians. When a failure occurs, which exposes any internal parts, disconnect the telephone line cord immediately and return this unit to servicenter. Never attempt to insert wires, pins, etc., into the vents or other holes of this unit.
WARNING: TO PREVENT THE RISK OF FIRE OR ELECTRIC SHOCK, DO NOT EXPOSE THIS PRODUCT TO RAIN OR MOISTURE. THIS HANDSET EARPIECE IS MAGNETIZED AND MAY RETAIN SMALL FERROUS OBJECTS. IMPORTANT NOTICE: Under power failure conditions, this telephone may not operate. Please ensure that a separate telephone, not dependent on local power, is available for use in an emergency. Thank you for purchasing the Panasonic KX-T7600 series, Digital Proprietary Telephone. Please read this manual carefully before using this product and save this manual for future use. This manual is designed to be used with your Digital Proprietary Telephone and a Panasonic KX-TDA series Business Telephone System. Note: In this manual, the suffix of each model number is omitted.
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Table of Contents

Features for the Digital Proprietary Telephones.. 2 Features List.. 3 Using the Display Proprietary Telephone. 5 Using the Call Log or Directories. 5 Accessing the System Features. 6 Entering Characters.. 7 Settings on the Programming Mode. 9 Setting Features.. 9 Location of Controls.. 11 Connection... 13 Setting... 13 Tilt Angle Adjustment.. 14 Wall Mounting... 14 Installing the KX-T7601/KX-T7603. 15

Before Initial Use

When you ship the product
Carefully pack and send it prepaid, adequately insured and preferably in the original carton. Attach a postage-paid letter, detailing the symptom to the outside of the carton. DO NOT send the product to the Executive or Regional Sales offices. They are NOT equipped to make repairs.

Product service

Panasonic Factory Servicenters for this product are listed in the servicenter directory. Consult your authorized Panasonic dealer for detailed instructions.
Accessories (included) For extra orders, call toll-free: 1-800-332-5368.
Handset Handset Cord Telephone Line Cord Wall Mounting Adaptor *
* This telephone comes with the wall mounting adaptor already attached. To remove the adaptor for desktop operation, push the adaptor toward the top of the unit while pressing the two tabs.

Features for the Digital Proprietary Telephones
KX-T7636 * KX-T7633 * KX-T7630 KX-T7625

Description

DPT with Speakerphone, 6-Line Display with Backlight (24-CO) DPT with Speakerphone, 3-Line Display with Backlight (24-CO) DPT with Speakerphone, 3-Line Display (24-CO) DPT with Speakerphone (24-CO)
* Optional USB Module and Add-on Key Module are available.
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Features List

(CO) (G-DN)
Outside (CO) Line button Group Directory Number Confirmation Tone

D. Tone

Off-hook

On-hook

Feature number
Direct Station Selection button

R.B. Tone

C. Tone

Dial Tone

Ringback Tone

Feature

Operation Making Calls
To an extension To an outside party
Calling Redial Quick Dialing

To store

extension no.

outside phone no.

quick dial no.

PROGRAM

One-touch Dialing
desired no. (max. 32 digits)

To dial

assigned as a One-touch Dialing button

Operator Call

To dial personal speed dial no. (2 digits)
Personal Speed Dialing System Speed Dialing Doorphone Call
personal speed dial no. (2 digits)
To dial system speed dial no. (3 digits)

To set

doorphone no. (2 digits)
While hearing a busy tone

To cancel

Automatic Callback Busy
To answer from an idle extension While hearing a callback ring
To answer from an idle outside line While hearing a callback ring outside phone no.

During a Conversation

To hold
To retrieve a call at the holding extension

Call Hold

(G-DN)
To retrieve an outside call from another extension

Call Transfer

TRANSFER
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Feature Operation Useful Features

To set/cancel

During a conversation using the handset

Off-hook Monitor

To set During a conversation
parking zone no. (2 digits)

Specified Auto

Call Park

To retrieve

stored parking zone no. (2 digits)
To add other parties during a conversation

To leave a conference

Multiple Party Conversation

desired phone no.

Talk to the new party.
Talk with multiple parties.

Call Pickup

extension no. group no. (2 digits)

Directed Group

Sending a Call Waiting Tone

To page

Wait for an answer. paging group no. (2 digits)

To answer

Announce.

Wait for an answer.

Paging
To allow/deny a paged announcement

Deny Allow

Message Waiting

Caller Called extension

To leave a message waiting indication When the called extension is busy or does not answer

To call back

Log-in/Log-out

For Log-in For Log-out

ICD Group Specified extension no. All
Consult your dealer for more details about the feature numbers.* You can change the flexible CO buttons to feature buttons. Location of Controls is shown on page 11.
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Using the Display Proprietary Telephone
Using the Call Log or Directories
You can make a call with the call log or directories as follows: Outgoing Call Log Incoming Call Log Extension Number Directory System Speed Dialing Directory Personal Speed Dialing Directory
Calling with a call log or directory

While on-hook

Press Left or Right until desired log/ directory appears.

Press ENTER.

Press Up or Down until desired item appears.

Off-hook.

To cancel or exit, press

CANCEL

Clearing the log information
While confirming the log information
Press Up or Down until desired item appears. Press CLEAR.
Storing the callers information for the Personal Speed Dialing Directory

AUTO DIAL AUTO DIAL

STORE STORE
Enter name* (max. 20 characters).

Press STORE or ENTER.

Press EXIT or PAUSE.
* To enter characters, refer to Entering Characters.
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Storing names and numbers for the Personal Speed Dialing Directory

phone no.

Enter phone number (max. 32 digits).
Accessing the System Features
You can access these features with the Feature Access menu: Automatic Callback Busy Cancel Group Call Pickup Directed Call Pickup Doorphone Call Door Open External Background Music Paging
Input a parameter. Press Right four times. Press ENTER. Press Up or Down until desired feature Press ENTER. appears.
For further information, refer to the Business Telephone System User Manual.
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Entering Characters

You can enter alphabetic characters and digits using the dialing buttons. Pressing a dialing button repeatedly displays different characters, as shown in the following tables. While entering characters, you can move the cursor with the left and right Navigator keys and delete a character with the TRANSFER button. To toggle between Table 1 and Table 2, press the Soft button (S1) at any time while entering characters.

Table 1 (Standard mode)

Times Buttons

! A D G J M P T W

(space)

? B E H K N Q U X. + %

" C F I L O R V Y

1 a d g j m S t Z

b e h k n p u w : < (

c f i l o q v x

6 r 8 y 0 z 9 s 7

&

> )
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Table 2 (Option mode)*

a d g j m S t Z

b e h k n p u w

c f i l o q v x
1 5 r y 0 s z 9 6 2

< (

> ) #
* Some characters may not be displayed depending on the software version of the connected Business Telephone System.
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Settings on the Programming Mode

Setting Features

You can customize many features of your telephone as shown in the following tables. Original settings are shown in the gray boxes. For later reference, place a check mark in the boxes below to indicate your customized settings.
To enter the programming mode To programme To exit

AUTO DIAL

program no.

Press PROGor PROGRAM.

Follow Programming Input.

Press ENTER or STORE.

Follow Selection & Parameter.

Press EXITor PROGRAM.

Programming Input
Selection & Parameter
YesON in use [Automatic] YesAlways ON [Always On] NoAlways OFF [Always Off] Ringing [Tone Call] DirectlyThe party's voice is heard without ringing. [Voice Call] Ring onlyProhibiting the caller switching to the voice mode.
Would you like to turn on the display backlight of the KXT7633/KX-T7636? (Display Backlight Selection) [Back light]
How do you prefer to receive an intercom call? (Alternate ReceivingRing/ Voice)

[Voice Call]

[Voice Call Deny]
Do you prefer to receive call waiting for outside calls? No (No tone) [CW Tone Off] Yes (Tone) [CW Tone On] No call [CW Tone Off] Tone [CW Tone On] Voice announcement through the built-in speaker [OHCA (Announce)] Voice announcement through the handset [Whisper OHCA] Tone 1 [CW Tone 1] Tone 2 [CW Tone 2] Which type of call waiting for intercom calls do you prefer? (Call Waiting Selection) 3 Which type of call waiting tone do you prefer? (Call Waiting Tone Type Selection) 0 1

[C.Wait CO]

[C.Wait Ext]

[C.Wait Tone]

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Item Programming Input Selection & Parameter
NoOff [Absent Msg Off] YesShows the selected message. YesShows your personal message. Off [Fwd/DND Off] Do Not Disturb (DND) [Do Not Disturb] AllForward all calls [Fwd All:] BusyForwarded when your extension is busy. [Fwd Busy:] No AnswerForwarded when you do not answer. [Fwd N/A:] Busy/No AnswerForwarded when you do not answer or when your extension is busy. [Fwd B/NA:] NoHeadset off [Headset Mode Off] YesHeadset on [Headset Mode On]
WARNING When a third party discovers the password (extension PIN) of the Business Telephone System, there will be a risk that they will make fraudulent To change a phone calls using the stored extension telephone line, and the PIN to new one cost will be charged to your own account. In order to avoid this problem, we strongly recommend the To unlock following points: [Display Lock Off] a) Carefully maintain the secrecy of the PIN. b) Specify a complicated To lock PIN as long and random as [Display Lock On] you can make it. c) Change the PIN frequently.
0 Would you like to show a message on the caller's telephone message no. (1-8) [Absent Msg] display? (Absent Message) 9 5

FWD/DND

(for both calls) 2 + desired no. Where are your [Fwd/DND Both] (max. 32 digits) incoming calls forwarded or refused? (Call Forwarding 3 + desired no. [FWD]/Do Not Disturb (for outside (max. 32 digits) calls) [DND]) [Fwd/DND CO] 4 + desired no. (max. 32 digits) (for intercom 5 + desired no. calls) [Fwd/DND Ext] (max. 32 digits) Do you use the headset? (Headset Operation) 1 [Headset Mode] 1
extension PIN (max. 10 digits) Would you like to set + ENTER/STORE your extension PIN or + same PIN change a stored extension PIN to new stored extension one? (Extension PIN [Extension PIN] PIN + new PIN [Personal Identification (max. 10 digits) Number]) + ENTER/STORE + same PIN extension PIN Would you like to (max. 10 digits) prevent others from + 0 seeing your personal extension PIN directory and call log? [Display Lock] (max. 10 digits) (Directory and Call Log Lock) + 1

To set an extension PIN

If nothing is entered for one minute in the programming mode, the telephone returns to normal status. To exit the mode at any time, lift the handset. For further information on Settings on the Programming Mode, refer to the Business Telephone System User Manual.
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Location of Controls

KX-T7636
LCD (Liquid Crystal Display)
Soft Buttons (S1 through S4)
PAUSE FWD/DND CONF INTERCOM AUTO ANS /MUTE AUTO DIAL /STORE TRANSFER REDIAL MESSAGE
Message/ Ringer Lamp Ringer Switch (KX-T7625)

* On the bottom

of the unit.

Flexible CO Buttons

CANCEL Navigator Key FLASH/ HOLD RECALL Microphone SP-PHONE

Headset Jack

KX-T7625
* Headset (option) Recommended: KX-TCA86, KX-TCA91, KX-TCA92 Do not use a KX-T7090 headset. To order, call toll-free 1-800-332-5368

PROGRAM Volume Key

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PAUSE: Used to insert a pause when storing a telephone number. This button also functions as the PROGRAM button when there is no PROGRAM button on your telephone. FWD/DND (Call Forwarding/Do Not Disturb): Used to perform Call Forwarding or Do Not Disturb. CONF (Conference): Used to establish a multiple-party conversation. INTERCOM: Used to make or receive intercom calls. AUTO ANS (Auto Answer)/ MUTE: Used to receive an incoming call in hands-free mode or mute the microphone/handset during a conversation. AUTO DIAL/STORE: Used for System/Personal Speed Dialing or storing program changes. TRANSFER: Used to transfer a call to another party. REDIAL: Used to redial the last dialed number. MESSAGE: Used to leave a message waiting indication or call back the party who left the message waiting indication. FLASH/RECALL: Used to disconnect the current call and make another call without hanging up.
HOLD: Used to place a call on hold. SP-PHONE (Speakerphone): Used for the hands-free operation. Navigator Key (KX-T7630/7633/ 7636): Used to adjust the volume and the display contrast or select desired items. Volume Key (KX-T7625): Used to adjust the volume. CANCEL (KX-T7630/7633/7636): Used to cancel the selected item. PROGRAM (KX-T7625): Used to enter and exit the personal programming mode. ENTER (KX-T7630/7633/7636): Used to confirm the selected item. CO: Used to make or receive an outside call. Pressing this button seizes an idle outside line automatically. (Button assignment is required.) Also used as feature buttons. (Button assignment is required.) Message/Ringer Lamp: When you receive an intercom call, the lamp flashes green, and on an outside call, the lamp flashes red. When someone has left you a message, the lamp stays on red. Soft Buttons (KX-T7630/7633/ 7636): Used to select the item displayed on the bottom line on the display.

SP-PHONE

INTERCOM

AUTO ANS

REDIAL

MESSAGE

FLASH/ RECALL
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Connection

The telephone line cord (included) CAUTION Ensure the cords are inserted in the grooves to prevent damage to the connector. Connect to a KX-TDA series Business Telephone System ( TO/MAIN UNIT ). PABX Connect to a single line telephone for XDP or parallel connections ( TO TEL ).

< Back view>

CAUTION Ensure the handset cord is inserted in the hook to prevent damage to the connector.
Consult your dealer for more details about XDP.

Setting

Speaker volume

Handset/Headset volume*

While in hands-free conversation
While using the handset or headset

RINGER

Press Up or Down.

Ringer volume

KX-T7625 While on-hook or receiving a call
Slide the lever of the Ringer switch to (Off/On). If On is selected, press Up or Down.
KX-T7630/7633/7636 While on-hook or receiving a call

LCD Contrast

KX-T7630/7633/7636 While on-hook

PROG EXIT

Ring Tone

Press Twice.

* If you hear your own voice through the handset or headset, decrease the volume.
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Tilt Angle Adjustment

The tilt angle of the operation board can be adjusted to one of four angles.
To lift: Lift up the operation board to the desired step-angle (3 4). To set down: Lift up the operation board to the highest angle and then press down to step-angle 1. Be careful not to get your fingers caught between the base and the operation board.
Pull down the handset hook until it locks to prevent the handset from slipping down from the operation board when at step-angle 4.

Wall Mounting

Set the operation board to step-angle 1.
Connect the telephone line cord, and then attach first and then of the wall mounting adaptor.
Mount the unit on the wall.
Pull down the handset hook until it locks, so the tab holds the handset. To temporarily place the handset down during a conversation, hook it over the top edge of the phone as shown.
*Model shown is KX-T7636.
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Installing the KX-T7601/KX-T7603
To prevent damage to the telephone, be sure to unplug the extension line before you set up or remove the USB Module or the Add-on Key Module. KX-T7601 (For KX-T7633/7636) includes USB cable

The USB Module can be connected between the digital proprietary telephone and the personal computer through USB interface to implement personal CTI (Computer Telephony Integration).
KX-T7603 (For KX-T7633/7636)
The Add-on Key Module has 12 CO buttons. These buttons are used to seize an outside line, make a call using One-touch Dialing, or access certain features.
1 Remove the connector cover

using a screwdriver.

<with a KX-T7636> 1 Open the cover.
2 Insert the flat cable into the connector. 2 Attach the KX-T7603 to
your telephone with screws.
3 Couple both hinges and slide in the unit. 3 Insert the flat cable into the connector.
4 Push down the cover until it locks,
and connect the USB cable to USB port.

Connect to PC

4 Close the cover.
* Please use a USB cable shorter than 3 m (3.28 yards).
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For your future reference SERIAL NO. (found on the bottom of the unit) DATE OF PURCHASE NAME OF DEALER DEALERS ADDRESS

DEALERS TEL. NO.

Copyright: This manual is copyrighted by Panasonic Communications Co., Ltd. (PCC). Under the applicable copyright laws, this manual may not be reproduced in any form, in whole or part, without the prior written consent of PCC and its licensee. 2003 Panasonic Communications Co., Ltd. All Rights Reserved.
Panasonic Consumer Electronics Company Division of Matsushita Electric Corporation of America One Panasonic Way Secaucus, NJ 07094 Panasonic Sales Company Division of Matsushita Electric of Puerto Rico, Inc. Ave. 65 de Infantera, Km. 9.5 San Gabriel Industrial Park Carolina, Puerto Rico 00985 http://www.panasonic.com/csd

PSQX2607YA KK0703TT1044

Outlook Add-in USB Software
Convenient call control from your PC using Microsoft Outlook
Access phone features through Outlook drop-down menus Dial calls using Outlooks contacts list Schedule automatic call forwarding using Outlooks calendar Answer, hold, transfer, or drop calls from your PC Works with Panasonic KX-TDA IP PBX Systems and KX-T7633/T7636 Phones Easy to set-up and use
Convenient Call Control from your PC using Microsoft Outlook
Simplify your office communications with the Outlook USB plug-in, which lets you control your KX-TDA IP PBX system through Outlook. The plug-in resides as a toolbar in Outlook where you can place internal and external calls, answer or drop calls, and more. You can even use many of Outlooks email features for the KX-TDA, like scheduling automatic call forwarding using the Outlook calendar, and making calls straight from your Outlooks contacts list. The Outlook USB plug-in brings two important communications tools together, saving you time and making your office communications easier than ever.
to voice mail or another destination of your choice. You can even set forwarding as a recurring subject based on the Outlook calendar settings.
Outlook Contact Directory Dialing This feature allows you to take full advantage of your Outlook contact directory. With the Outlook toolbar, you have the ability to make a call using the telephone numbers stored in your Outlook contact directory. Simply select the contact you wish to call and click on the Dial number box that appears in the toolbar area. A dropdown list will appear below the dial number box with the list of the numbers stored for the contact. Forwarding This feature allows you to manually forward your telephone to another location while youre on your PC. Simply click on the forward button and a forward settings window will appear with a list of preprogrammed forwarding destinations. You can select different forwarding destinations for internal and external calls. Scheduled Forwarding Scheduled forwarding allows you to schedule your telephone forwarding using the Outlook calendar. For example, if you take lunch from noon to 1:00 pm Monday through Friday, you can forward your phone each day during this hour to go
Dial The dial function allows you to place an internal or external call. You can enter a number using the computer keyboard or cut and/or paste a number from another directory. If you click on the drop down arrow to the right of the icon, your most recently dialed number will appear. To dial one of these numbers, simply click on it and the call will be placed.
Hold/Unhold The hold/unhold function lets you place a call on hold. When you place a call on hold, the Hold button changes to Unhold, which allows you to remove the call from hold.
Transfer/Transfer Complete When you hit the Transfer button to transfer a call to another extension, it changes to Transfer Complete. Dial the extension you want to transfer the call to, then click on Transfer Complete.
Answer/Drop The answer key allows you to answer incoming calls from your PC. To answer a call, click on the Answer button located in the toolbar or the Outlook Incoming Call window. You have the option to set up the system to pop-up the Incoming Call window. This window includes the caller name and phone number. You can also disable the pop-up completely.
Conference/Add to Conference Using the Conference buttons, you can conference two calls. To conference, click on the Conference button. When you click on the Conference button, it changes to Add to Conference. Dial the extension or outside number, then click the add to conference button to complete the conference. Configuration and Setup The Outlook Add-in USB software requires a USB connection between the host PC and the Panasonic KX-T7633 or the KX-T7636 telephones, equipped with a KLX-T7601 USB module.

Microsoft Outlook is a registered trademark of Microsoft in the U.S. and other countries.
Panasonic Consumer Electronics Company Division of Matsushita Electric Corporation of America Executive Offices: One Panasonic Way, Secaucus, NJ 07094 (201) 348-7000 www.panasonic.com/csd
Design and specifications subject to change without notice.
Panasonic Customer Service 9 am - 9 pm (EST) Monday Friday 10 am 7 pm (EST) Saturday & Sunday 1-800-211-Panasonic consumerproducts@panasonic.com

CSD070058SS