Remote (PC that uses another computer's printer)
Select Network Printer. Click the
Specify the other computer's printer by entering the network path. Then, complete the installation following the instructions of the Add Printer Wizard.
The operations above enable the output from a remote computer to a printer connected to the printer server.
Click the Start button, select Settings, and then click Printers. Double-click Add Printer in the printers folder window. The Add Printer Wizard appears.
Installing the Document Management System
Insert the Panasonic Document Management System CD-ROM. (See Note 1 on page 45) Select the language. Note: 1. If the CD-ROM does not launch
automatically, double click the My Computer icon on the Desktop or on the Start menu, then double click the CD-ROM icon. 2. The language screen differ depending on the models.

Click Panasonic-DMS.

Click Install Panasonic-DMS Software.

Click Typical.

Verify the installation destination and click the
Verify the data folder destination and click the
Select the type of Panafax Desktop configuration either Standalone/Server or Client. (See pages 97 and 98).
Select Document Viewer and click the
button if you want to set the
Document Viewer as the default application to view TIFF files.
Enter the program folder name and click the
When the setup process is completed, a screen is displayed prompting you to restart your computer. Click the computer. When installing Panafax Desktop on Windows 98/Windows NT, after rebooting your PC, the Microsoft Data Access Components are automatically installed. Install in accordance with the directions on the screen. button to restart your
The Panasonic Document Management System folder has been added to the Program menu, and the installation is now complete.
1. When installing on Windows NT 4.0, Windows 2000, Windows XP or Windows Server 2003, logon to the computer using an account with administrator rights.

Document Manager

Main Window
Document Manager is an application for managing documents (image files). By utilizing the Document Manager and Document Viewer (see page 66) in combination, a number of documents (image files) can be classified, managed, browsed, and edited. Selecting Panasonic Panasonic Document Management System Document Manager from Programs on the Start menu displays the main window of the Document Manager.

Dragging and dropping a selected document onto a link icon at the bottom of the window activates an application specified for the link icon, and opens the image file. The link icons can be Added/Removed by selecting Launch To Another Application External Application Setup in the File menu. The following applications can be specified as destinations of the Document Manager: - Draw/Graphics software (applications such as MS-Paint, Photoshop, etc.) - OCR software (application such as e-Typist, etc.) - PC-FAX/Printer - E-Mail software (MAPI-compatible mail application such as MS-Outlook, Netscape Messenger, etc.) - Others (Other application software that enables one to import an image file.)
1. Document Viewer provides a function to add various graphics and text to an image. The graphics and text added to an image are called "Annotation." See "Annotation Menu" on page 80 for additional details.
Document Manager File Menu
New Folder Create a new folder under the folder that is currently selected. Path of a folder to be created can be specified as required.
Shared Folder Create a new shared folder. Documents in the shared folder can be shared through the network from different computers. Note: Set a different folder path for each shared folder if multiple shared folders are created on your PC.
Released Shared Folder Release the shared folder. Documents in the shared folder will be released from a network.
Save As A document is saved as an ordinary image file under a specified name.
Rename Change the name of a document.
Open A file saved in the computer can be imported into the folder as a document.
Properties Displays the file properties.
Backup Creates a back up of the documents stored in the selected folder. Acquire Image Using a scanner, etc. selected in Select Source, import a document to a folder that is currently selected.
Select Source Select a TWAIN-compatible device for scanning documents.
Print Prints the document selected in the document window.
Print Setup (See Note 1) Specify layout and printing size for a document to be printed. 1. Horizontal Position and Vertical Position Adjust the printing position on the sheet. 2. Print Size Select printing in original size or printing in accordance with the sheet size. 3. N in 1 Select for printing reduced pages on one sheet. 4. Multiple File Print Select whether to merge the files when printing if multiple files are selected on the Document Manager. 5. Print Annotation Select to print with annotations.

7. Print Page Frame Select to print with page frame. 8. Print Page Number Select to print with page number. 9. Page Number Format Set the page number format. 10.Rotate To Match Page Size Select to rotate to match with the page size.
1. Print Setup specifies printing or not printing annotations edited in the Document Viewer. See "Annotation Menu" on page 80 for additional details.
6. Print Label Select to print with labels.
Launch To Another Application Opens the document selected in the document window with a specified application.
Selecting External Application Setup displays a dialog box for adding/changing/deleting applications. (See Note 1)
Clicking the Add button displays the Add External Application dialog box. 1. Name If an external application is specified, the name in this field appears on the link icon. 2. Application Type Specify the application type. 3. Program File Specify the execution file and the path of the application. 4. MAPI Compliant Check here if the e-mail application is compatible with MAPI. 5. Printer Specify the printer driver if selecting PC-FAX/Printer on the Application Type.
1. See "Setting Plug-in" (page 50) to specify an external application.
Click the Open Details button to set the detail parameters when launching with an application. 1. Annotation Select Paste when launching with annotations. Select Paste Label if launching with Label Annotation. 2. File Format Set the file format when launching with an application. 3. Compression Set the compression mode when launching with an application. 4. Image Quality Adjust the image quality when the JPEG file format is selected. 5. Image Type Set the image type. 6. Halftone Set the halftone mode when the Internet Fax TIFF file format is selected. 7. Resolution Set the data resolution when launching with an application. 8. Paper Size Set the paper size when the Internet Fax TIFF file format is selected. 9. Correct Select Eliminate Noise or Correct Skew. 10.Original Document Select whether to update the attached original file if the file is edited within the application. 11.Parameter Set the parameter when opening an application. 12.Transmission Check Message Select whether to show a verification message when sending a data to the application. 13.When Opening "xx" Number of Windows Set the number of application windows to open. If the file requires a number of the application windows to open, a verification message is displayed before the file is opened.
Trash Can - Open Trash Can Opens the Trash Can and displays files in it. Selecting documents and clicking the Undo button restores documents that have been discarded. Note: Ensure that your PC has access to the Shared Directory before restoring the files onto the shared folder by using the Undo button, otherwise, the files will be restored into the Document Desktop folder. Click the document. - Empty Trash Can Deletes the files in the Trash Can. If the documents are emptied from the Trash Can, they are permanently deleted. They are Not stored in the Recycle Bin. Delete button to delete the selected

Environment Setup - Thumbnail Set the thumbnail size on the Document Manager.
- Application File Set the thumbnail image creation course of action when importing a file.
- Dropout Set the file format when moving/copying the file on the Document Manager to another directory. 1. Use same format as Document Manager. The file is saved in the same format (PNG, BMP, TIFF, JPG). 2. File Format/Compression Format/Annotation. Select the file format and select whether the annotations are saved. 3. Save the attached file Set to save the attached file.
Document Manager Edit Menu
Undo Undoes the last edited operation. Cut Deletes a selected document from a folder and copies it to the clipboard. Copy Copies a selected document to the clipboard. Paste Pastes a document from the clipboard into the selected folder. Delete Deletes a selected document from a folder to the Trash Can. A confirmation message for deletion appears.
Select All Selects all documents in the folder. Find Search for documents by specifying a document name, creation date, character string or DD Code in the document. Note: The DD Code Tab is available when the Options Menu is set to enable the DD Function (see page 62).
Document Manager View Menu
Tool Bar Switches between displaying/hiding the tool bar. Status Bar Switches between displaying/hiding the status bar. List Format/Thumbnail Format Switches between list display and thumbnail display in the document window. Show Annotation Switches between displaying and hiding annotation.
Arrange Document Sorts the documents in the current folder in the specified order (Name, Type, Size or Date). - Auto Arrange Lines up the Documents automatically in Thumbnail Format. - Line Up Documents Line up the documents in the document window. Refresh Refreshes the contents of the Document Manager.
Arrange Folders Sorts the document folders by name or date.
Document Manager Document Menu
Open Opens a selected document, activates the Document Viewer (see page 66), and opens the document for editing.
Duplicate Makes a copy of the selected document in the folder.
Rotate Rotates the selected document. - Rotate Left - Rotate 180 Degrees - Rotate Right
Group Makes a group of two or more selected documents. The grouped documents are indicated by page number and and buttons at the bottom of a thumbnail image.
- Every Document The selected documents are grouped. - Every Page Alternately Groups pages alternately. - Every Page Reverse Alternately Groups pages alternately by reversing the pages.
UnGroup Cancels the grouping for grouped documents. Either dividing all pages into individual documents or releasing only specified documents from a group can be selected.
Enhancement Applies the following correction to a selected document: - Correct Skew Detects any inclination of the document and automatically correct it.

3. Click the

button to save the settings and close the Properties dialog box.
- Paper Size Sets the document paper size.
Image Converter Windows NT 4.0
1. Click the Start button, select Settings, and then click Printers. 2. Right-click on Panasonic Document Manager and select Document Defaults from the popup menu. The Document Properties dialog box appears.
Page Setup Tab - Paper Size Sets the document paper size. - Orientation Sets the document orientation. - Color Appearance Sets the document to color or grayscale.
Advanced Tab - Paper Size Sets the document paper size. - Orientation Sets the document orientation. - Resolution Sets the document resolution. - Color Appearance Sets the document to color or grayscale. - Metafile Spooling - Halftone Color Adjustment
button to return to the Printers folder.
Image Converter Windows 2000/Windows XP/Windows Server 2003
1. Click the Start button, select Settings, and then click Printers. 2. Right-click on Panasonic Document Manager and select Printing Preferences from the pop-up menu. The Printing Defaults dialog box appears.
Layout Tab Sets the document orientation.
Paper/Quality Tab Sets the document to color or grayscale.
Advanced button Sets the paper size, resolution, and spooling properties.

Document Viewer

The Document Viewer is an application for editing documents (image files) to be managed with the Document Manager (see page 46). In addition to usual image editing, the program provides various editing capabilities for documents with a wide selection of annotation functions. Double-clicking on the document (thumbnail) in the Document Manager screen or select Open in the Document menu to display the main window of the Document Viewer. (See Note 1)
1. The program can be also activated by selecting Panasonic Panasonic Document Management System
Document Viewer from Programs in the Start menu.
Document Viewer Main Window
1. Title Bar Displays the title of the screen and the name of the image file being displayed. 2. Menu Bar Displays the menus of the Document Viewer. 3. Tool Bar Displays tool buttons of the Document Viewer. Tool buttons correspond to functions of the menus in the menu bar. 4. Page List Displays the pages of the documents as thumbnails (reduced image). 5. Size Bar Adjusts the scaling of the display on the image window. 6. Link Icon Dragging and dropping a document on a link icon activates the application corresponding to each icon.

8. Image Window Displays the image and annotations of the pages being selected. 9. Ruler Displays the actual size of an image that is selected. The unit of measurement can be switched by Detailed Settings. Ruler in the View menu.
7. Status Bar Displays information such as image file name, image type, and size.
Document Viewer Basic Operations
Selecting Page Selecting a page, by clicking it in the page list, displays an image of the selected page in the image window. Dragging and dropping a page within the page list can change the order of the pages.
Image Editing The image displayed in the image window can be edited with the menu below: - Edit menu Editing operations such as cutting, copying, pasting, and adding annotations. - Page - Adjust Page menu Image correction and color balance adjustment of the whole page. Selecting Area Dragging the mouse on the image window allows one to select a specific area in an image. This function is used to save a specified area or to specify an area for annotation.
Document Viewer Annotation Function
Document Viewer provides functions to add various graphics and text to an image. The graphics and text added to an image are called <Annotation>. The annotation function, unlike those in usual image editing applications, does not change the image itself but lays graphics and text on the image. Annotations and the original image are displayed as one image. Annotations are managed separately from image data. Therefore, the Document Viewer can switch between displaying and hiding annotations. If an image is edited with the Document Viewer, and is exported (sent) to another image editing application, it can be sent with/without the annotation to the image. Annotation Original image Annotation added to the original image
Document Viewer File Menu
Open Opens an image file saved in the computer. Files of the following formats can be opened in the Document Viewer. - DDM Document Manager file format. - BMP Windows standard bitmap format. - TIFF Tagged Image File Format (TIFF). - JPEG Joint Photographic Experts Group (JPEG) format. - PNG Portable Network Graphics format. Save (See Note 1 on page 71) Saves a document being edited. Save As (See Note 1 on page 71) A document is saved as an ordinary image file under a specified name. - All Page(s) Saves all pages in the document. - Select Page Saves only the selected page. - Specified Area Saves only the portion specified in the image window. Document Viewer saves a file in the following formats: - Multi-page TIFF Multipages Tagged Image File Format (TIFF). - TIFF Tagged Image File Format (TIFF). - BMP Windows standard bitmap format. - Internet Fax TIFF Tagged Image File Format (TIFF) with Internet Fax format. Note: This format is available for monochrome image files only. When saving a file that is created by application software (i.e. Microsoft Word), select Monochrome or Grayscale on the Image Converter in advance. (See pages 63 to 65) - JPEG Joint Photographic Experts Group (JPEG) format. Note: This format is available only when either Grayscale or RGB file type is selected in the Page Adjust Page menu. (See page 77) - PNG Portable Network Graphics format. - PDF Adobe Portable Document Format (PDF). - DDM Document Manager file format.

Receive FAX

Network Shared System

Panafax Desktop Panafax Desktop Panafax Desktop Client PC Client PC Server PC

Transmit

aaa bbb ccc

Download Fax Data

LAN Transfer Fax Data

ddd ddd ddd

Upload Fax Data

LAN View Shared Folders

Panafax Desktop Installation and Setup
For Local Connected Models Panafax Desktop uses the fax modem in the Panasonic/Panafax models connected with your computer by parallel cable. Before using the Panafax Desktop, it is necessary to activate the Fax Modem and to setup certain parameters. Follow the steps below to setup the Panafax Desktop. Device Setting Special settings are not necessary for the sending fax. If you wish to receive a fax, change parameter No. 63 (PC-FAX RCV MODE = Print/Upload & Print/Upload) to "Upload & Print" or "Upload" Installation During the installation step (see page 42), select the type of the Panafax Desktop configuration either Standalone/Server or Client. (See pages 97 and 98 Connection Configurations). Installed components change with the Standalone/Server installation and the client installation.
Setup for Standalone System
Special settings are unnecessary. The unit will be ready to send and receive fax massages if the device and PC are connected with the parallel cable and Panafax Desktop is started. Note: Confirm that the device is not in the Energy Saver Mode or Sleep Mode when you start Panafax Desktop.
Setup for Network Shared System
Server PC Server Setup (Network Shared System)

Double-click the

icon on the Windows Desktop.
The Panafax Desktop window appears. Select Tools PC Fax Device Locator from the main menu.
The PC Fax Device Locator appears.
The Detail Settings window appears. Check the box for the Shared Server Setting. Click the settings. Fax Log Data Folder Location Specify the location to save the Fax log data. The default setting is usually all right. Shared Folder Settings This is set up when Panafax Desktop is to be shared.
button when you finish the

Client PC

Client Setup (Network Shared System)
The following window appears. Click the Note:
If the Main window appears on your PC instead of the above window, select PC Fax Device Locator from the Tools menu to open the Device Search Ranges window.
Select Device Detail Settings from the menu.
Device Search Ranges appears. Click the Search Now button to start searching the shared Server. Note: Searching sometimes may take a long time when
there are many PCs connected to your network. In this case, we recommend you to click the Add button and specify the Domain or Workgroup, or specify the Computer Name directory to reduce the searching time.

Look in - Specification of Domain or Workgroup Input the devices Domain or Workgroup. - Specification of Computer Name Input the Server Computer Name. - Shared Name Input the Server Shared Name if you changed it from the default setting. Password Input the Server Password if it was changed from the default setting.
Start searching the Server for Local connected Devices.
The Local connected devices via Server are listed in the PC Fax Device Locator. Click the x or select Device Exit from the menu to close the PC Fax Device Locator.
shared device's reception function is effective. If you do not wish to receive faxes, select the Device and double-click or Click Device Properties from the menu. PC Fax (Shared Device) Properties appears.Click Transmission/Reception tab and remove the check box of "Makes Reception Effective". Click the OK button.
Note: The reception function is shown as "Yes" if the
Panafax Desktop Main Window and Toolbar
(5) (1) (2) (3) (4) (7) (8) (9) (10) (11)
(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11)
Fax No. Line Select Recipient Company recipient(s) Destination(s) Subject Memo field Cover Sheet Attachment Resolution
Enter the destination fax number. Check the line type to dial the preset code before the telephone number. See the Dialing Setting Tab of Configuration Menu. When this is entered, it appears on the cover sheet. When this is entered, it appears on the cover sheet. Indicates the number of entered station(s). Indicates entered destination station(s). When this is entered, it appears on the cover sheet. When this is entered, it appears on the cover sheet. Select from various cover sheet or no cover sheet. Indicates the number of pages attached. Indicates the current sending resolution.

Toolbar

Used to start the transmission.
Used to view the cover sheet or transmission file.
Used to select the file to be sent.
Used to show the Send/Receive Log Manager.
Used to open your personal Phone Book.
Used to create or edit a Cover Sheet.
Used to show the On-line help.
Panafax Desktop Sending Document
Sending a Document via Windows Application
You can send a fax directly from any Windows Application by simply printing to the Panafax Desktop Driver. For example, compose a document from your word processor application. When you are finished and ready to fax it to a remote location, simply follow the procedure below.
From the current Application select Print from the File menu.
The Print dialog box appears. Select Panafax Desktop Driver from the Printer Name menu. Click the button to convert the document

into a Fax image.

Enter the recipient's Fax No., Name and Company or select your Personal Phone Book. Note: To input a pause, use the comma ",". Click the button to enter the recipient into the

recipient list. Enter/select another recipient if you desire. Type the Subject in the Subject field and a brief message to be included on the Cover Sheet. Click the icon when ready to send the fax.

Note: Click the

icon to verify the fax image to be
sent to the remote station(s).
button to start the transmission.
Sending a Document via the Panafax Desktop
You can send a fax directly from a file made in any Windows Application by simply attaching the file via the Panafax Desktop. For example, compose a document from your word processor application. When you are finished and ready to fax it to a remote location, simply follow the procedure below.
The Panafax Desktop window appears. Click the transmission. icon to select a file for the
Select the file and click the

button to

convert the document into a Fax image.
From the Panafax Desktop window, enter the recipient's Fax No., Name and Company or select from your Personal Phone Book. Note: To input a pause, use the comma ",". Click the button to enter the recipient into the
recipient list. Enter/select another recipient if you desire. Type the Subject in the Subject field and a brief message to be included on the Cover Sheet.
icon when ready to send the fax.
icon to verify the fax image to
be sent to the remote station(s).
Sending a fax memo by Panafax Desktop
You can send a fax memo directly from the Panafax Desktop. This memo can be sent quickly and easily.
The Panafax Desktop window appears.
recipient list. Enter/select another recipient if you desire. Type the Subject in the Subject field and a brief message to be included on the Cover Sheet. If you wish, click Cover Sheet to change the Cover Sheet Type. Click the [Send] icon when ready to send the fax. Note: Click the
Panafax Desktop Receiving Document

Receive Setting

Confirm the Panasonic Communications Utility icon is in the taskbar tray.
Right-click the Panasonic Communications Utility Icon to show the menu and select the PC-Fax Reception Notification. Popup Display Icon Display No Notice When a fax is received on the machine, it will proceed as follows:
A receiving notice appears on the connected PC. Click the Receiving LOG button. or The Panasonic Communications Utility icon is changed. Double click the icon.
The Receive Log appears. Select a transaction from the log then click the icon to view the received fax.
The received fax is displayed on the PC. Note: The file is opened with the default program to

view TIFF file.

Panafax Desktop Registering the Personal Phone Book
To register a recipient to the Personal Phone Book, follow the steps below:

Click the Box.

icon to open the Phone Book dialog
Note: 1. Click the Acquire Device's Phone Book

button to enable the retrieval of the phonebook data from the device. 2. Click the address. Personal Details button to edit the button to delete the address.

3. Click the Delete

<Contact> Tab Name: Enter the recipient's name. Fax No.: Enter the fax number. Call Type: Select how the call should be dialed. The code preset with the Tools/Configuration/ Dialing Settings is dialed ahead of the fax number. Note: To input a pause, use the comma (,).
<Data Fields> Tab Enter the Company Name, Department, Job Title, Address, Direct Phone No. and the Extension Phone No. of the recipient to be used on the Cover Sheet.
Click the button to save the entry. OK The maximum number of entries are 2000. To add another entry, repeat the procedure from step 2.
To register a group of recipients, follow the steps below:
The Phone Book dialog box appears. Click the button.
The Group registration dialog box appears. Click the button.
The Add New Group Name dialog box appears. Enter the group name and click the button.
Select the desired recipients.
button to add the recipient(s) to
If finished, click the registration.

button to exit Group

the Member List. The maximum number of recipients is 999 for each group. To add another group, repeat the procedure from step 3. The maximum number of groups is 100.
To Import/Export CSV (Comma Separated Value) data From/To your Personal Phone Book Telephone data in a CSV format file can be imported into your Personal Phone Book and the telephone data from your Personal Phone Book can be exported to a CSV file. Note: Though a pause usually is indicated by a comma (,) with Panafax Desktop it is changed to a "p" by the import and Export of the CSV file. Please input a pause using a "p" when creating a CSV file.
Importing from the CSV file
On the Phone Book dialog box, Select File | Import. from the menu.
Select the file to be imported and click the
Confirm that the contents of the Data Field and Addressbook Field match. Select the Data Field you want to import to. Select the item and click the Change Mapping. button to change the field setting if the Data Field and Addressbook Field do not match. Click the

button when finished.

Note: 1. Name and Fax No. of the Address book field
are essential (minimum requirements). Please remove the check box of any unnecessary Address book Field(s). 2. The characters except for the following are prohibited for use in the Fax No. field. A telephone number or any data will not be imported if any of the prohibited characters are contained within it. Effective characters: 1234567890*#p-/s p = Pause - = Separation mark (Not used for the dialing) / = Tone change s = Sub-address
The telephone data the CSV file is imported into your Phone Book.
Exporting to the CSV file
On the Phone Book dialog box, Select File | Export. from the menu.

Dialing Settings Tab Specify the local, long distance and Inter-office call access numbers. These access numbers are dialed before the phone numbers that are registered in the Personal Address Book depending on the Call Type settings.
Sender Details Tab Used to identify senders from various information on the Cover Sheet when sending a fax.
PIN Code Tab Specify the PIN Code settings when required by your telephone system. Some countries do not support this function.
Various Settings Tab Device Phone Book When this box is checked, the phone book data is acquired from the device at the time of startup, and it is added into the Personal Phone Book. When this is used on the client & server, this function is effective only on the server PC. The password must be preset for the device in the PC Fax Properties for the Network connected device. Notification Message Various notices can be set up.
Panafax Desktop Send Log/Receive Log

Send/Receive Log

The transmission and the reception can be confirmed.

Result OK:

The fax transmission has been completed from the device. Error Code: The fax transmission has been incomplete from the device. Note: For the Network Shared System, there is an
Administrator Send Log that can check all the client(s) sending transactions. Select General User to see the Own Send Log and Administrator to see the Administrator Send Log. The Administrator Send Log can be set up with a password for security. To see the Administrator Send Log, Login with Administrator mode and check View | Displays All Users Send Logs. from the menu.
Send/Receive Log window appears. Click Send Log icon and Receive Log icon to switch between the Log windows. Status Queuing: Outgoing fax is queuing. Executing: Transferring the data to the device Completed: Transferring the data is completed

Save Log

The Send/Receive Log can be saved to a separate file. At the default setting, when the log exceeds 999 transactions, the oldest entry is automatically deleted. The log can be saved by following the steps below. Manually Saving the Log In the Log window, select the log transactions that you wish to save and click the [Save Log] icon.
Select the Folder that you want to save into and click the
You can make a new folder by clicking the

New Folder button.

Note: The New Folder button is not available on

Windows NT/Windows 98.

Open File
The File Open dialog box appears 1. Select a file from the list (e.g. UF6000.pb) 2. Click the
The phonebook information stored in the PC is displayed. Modify and add destination names and dial numbers on this screen.
Click Save File after the editing is completed.

Save File

The phonebook information is saved in the PC. For Save File: 1. Select an existing file from the list or enter a new file name. 2. Click the
Phonebook Editor Insert Entry
This function adds lines in the list when editing the phonebook. The steps for inserting lines are as follows:
Ex: Insert a line between the 2nd and 3rd lines. Click the portion indicated as 1.

2 Click Insert Entry.

A line is inserted as shown on the left.
Double-click on the line for data entry.
Phonebook Editor Delete Entry
The steps for deleting lines is as follows:
Ex: Delete the 2nd line. Click the portion indicated as 1.

Click Delete Entry.

The screen shown on the left appears. Click.
The line is deleted as shown on the left.
Printing Operation Failure
If the printing operation fails, check the following items first: The connecting cable is properly connected. Power of the device is turned ON. Paper is loaded properly in the device. An error message is not displayed on the device. (See Note 1) The above points can be verified by printing a test page. Refer to the following pages for the procedures on test page printing:
Windows 98/Windows Me Windows NT 4.0 Windows 2000/Windows XP/Windows Server 2003 [General Tab] [General Tab] [General Tab] (See page 13) (See page 19) (See page 27)
1. The status of the devices can be verified by the status monitor (see pages 124 and 126).
Troubleshooting Documents Not Printing Correctly

Problem

Incorrect printing position or print is missing at the edge.
Possible Cause / Solution(s)
Paper size or printing orientation is different between the application settings and the printer driver settings - Specify the settings again. The specified paper has not been loaded into the device - Specify the settings again or load the appropriate paper. The document margin is not sufficient. On the machine, a margin of approx. 0.2 inches (5 mm) or more is required at the sheet edges. (Recommended printing margin) - Adjust the margin correctly.

Characters and symbols not used in Verify that the correct machine has been selected by users as the printer driver. documents are printed. Printing operation takes excessive time. The wait time for printing operations depends on the spool settings. Reference : Windows 98/Windows Me [Details Tab] (See page 14) Windows NT 4.0 [Scheduling Tab] (See page 21) Windows 2000/Windows XP/Windows Server 2003 [Advanced Tab] (See page 30) Make sure the device is not in the Shutdown Mode. Press ENERGY SAVER key to return to standby mode.
Although print data is transferred to the device, it is not printed.

Troublesshooting

Troubleshooting Error Messages Displayed on the Computer
Error writing to LPT1. Unable to write to the Specified device. Error writing to LPT1. Printer timeout error occurred.
Verify that the device is connected to the computer correctly. Verify that the power of the device is turned On. Verify that the power of the device is turned On. Excessive data volume or number of pages may overflow the device's memory, disabling data reception. Increase the timeout setting value in properties (for transmission retry). Reference : Windows 98/Windows Me [Details Tab] (See page 14) Windows NT 4.0 [Ports Tab] (See page 20) Windows 2000/Windows XP/Windows Server 2003 [Ports Tab] (See page 29)
Printing is disabled due to an error in Differences in settings such as paper size or printing orientation exist between the the current printer settings. application and the printer driver. Specify the correct settings.

Printing Area

When printing to the device, there is a 0.2 inches (5.0 mm) non-printable margin on all 4 sides. Top 0.2 (5.0)

0.2 (5.0)

0.2 (5.0) Bottom Unit: inches (mm)

USA Only

WARRANTY
PANASONIC DIGITAL DOCUMENT COMPANY MAKES NO WARRANTIES, GUARANTEES OR REPRESENTATIONS, EXPRESSED OR IMPLIED, TO THE CUSTOMER WITH RESPECT TO THIS PANASONIC MACHINE, INCLUDING BUT NOT LIMITED TO, ANY IMPLIED WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. PANASONIC DIGITAL DOCUMENT COMPANY ASSUMES NO RISK AND SHALL NOT BE SUBJECT TO LIABILITY FOR ANY DAMAGE, INCLUDING, BUT NOT LIMITED TO DIRECT, INDIRECT, SPECIAL, INCIDENTAL OR CONSEQUENTIAL DAMAGES OR LOSS OF PROFITS SUSTAINED BY THE CUSTOMER IN CONNECTION WITH THE USE OR APPLICATION OF THIS PANASONIC MACHINE. SEE YOUR DEALER FOR DETAILS OF DEALERS WARRANTY.

For Service, Call:

Panasonic Digital Document Company, Unit of Panasonic Corporation of North America Two Panasonic Way Secaucus, New Jersey 07094 http://panasonic.co.jp/pcc/en/
Panasonic Canada Inc. 5770 Ambler Drive Mississauga, Ontario L4W 2T3 For Customer Support (Except for USA and Canada Users): Panasonic Communications Co., Ltd. Fukuoka, Japan http://www.panasonic.co.jp/global/

FAST QUALITY

CONTRAST RESOLUTION HALFTONE VOLUME DIRECTRY SEARCH

MEMORY

INTERNET
01 A 02 B 03 C 04 D 05 E 06 F

P7 SYMBOLS P8

LINE MONITOR SELECT

SUB-ADDR

REDIAL
Used to insert a space while entering LOGO, character ID and station name. Used to enter a symbol (, ' & ( ) : ; + -. /) for LOGO, character ID and station name. Use or to select the symbols. Used to switch between upper and lower character set.

SYMBOLS

CONTRAST
Used to set Normal, Lighter, or Darker. (See page 42)

VOLUME

RESOLUTION
Used to set Standard, Fine, Super-Fine. (See page 42)

HALFTONE

Provides OFF, QUALITY or FAST settings for halftone documents. (See page 43)
Used for the following: Adjust the monitor and ringer volume. (See page 25) Move the cursor while entering numbers and characters. Search the station name for Directory Search Dialing. Confirm the entered station for multi-station communication. Select functions. Confirm the current communication modes (e.g. Page number, ID, Dialed Telephone number, File number) when the unit is ON LINE.
Used to select either memory or direct communication. (See page 45 to 51)
Used to turn the verification stamp ON or OFF. (See page 43) Used to search for a station name. (See page 50 and 54)

DIRECTRY SEARCH

Used to enter a pause when recording or dialing a telephone number, or to redial the last dialed number. (See page 60) Used to start Abbreviated Dialing. (See page 49 and 53)
Used to erase the previously entered input.

Used to set operations.

Used to separate the Sub-address from the telephone number when dialing, or to access some features of your PBX. Used to start or select the function and sub-functions. These functions are explained in detail on page 12.

MONITOR

Used to start On-Hook Dialing. (See page 56)
Used for manual number dialing, recording phone numbers, and numerical entries.

RECEIVE MODE

Manual Auto Invalid Valid
Setting the reception mode to automatic or manual.

SUBSTITUTE RCV

Selecting whether the machine receives to memory when recording paper runs out, toner runs out or recording paper is jammed.

PRINT REDUCTION

Fixed Auto
Selecting print reduction mode. Fixed : Reduce received document according to setting of Parameter No. 25. Auto : Reduce received document according to the length of received documents.
---27 POLLING PASSWORD POLLED FILE SAVE *28 STAMP AT MEM. XMT 1 *INCOMPLETE FILE SAVE COPY REDUCTION *1 *2
---100% (----) Invalid Valid Invalid Valid Invalid Valid Manual Auto
Setting a 4-digit password for secured polling. (See page 69) Selecting whether the machine retains the polled document in memory even after the document is polled once. Selecting whether the machine stamps the original documents when storing the documents into memory. (Depending on the Stamp setting on the Control Panel) Selecting whether the machine retains the document in memory if the document is not successfully transmitted. Selecting whether the machine performs the copy reduction ratio automatically or manually. Manual : The machine will prompt you for the Zoom ratio (100% to 70%) when making copies. Auto : The machine will automatically determine the reduction ratio according to the length of the original document. Selecting whether the machine performs reduction when the transmitting document is wider than the recording paper used at the receiving machine. To reduce the power consumption in standby, select either Energy-Saver or Sleep mode and specify the Delay Time (1 to 120 minutes) for the machine to enter into the selected mode. The Delay Timer setting is only available in the EnergySaver or Sleep Modes. Off : The unit will remain in standby mode and consume more energy than when in Energy-Saver or Sleep modes. Energy-Saver Mode : Saves energy by consuming less power than when in standby mode by turning off the fuser unit after the specified time. Sleep Mode : This is the lowest power state that the machine enters after the specified time without actually turning off.

XMT REDUCTION

Invalid Valid Off EnergySaver Sleep

ENERGY SAVER MODE

Continued on the next page.

REDUCTION RATIO

Selecting fixed print reduction ratio from 70% to 100%. This parameter functions only when fixed print reduction is selected on Fax Parameter No. 24.

DAYLIGHT TIME

Invalid Valid
Selecting whether the clock adjusts for Daylight Saving Time automatically. The built-in clock will advance 1 hour at 2:00 am on the first Sunday in April and fallback 1 hour at 2:00 am on the last Sunday in October. All ring patterns. Select a ring pattern for automatic answering. 1: A Standard ring pattern. 2: B Double ring pattern. 3: C Triple ring pattern (Short-Short-Long). 4: D All other triple ring patterns, except the type C described above. Enter a 4-digit password used to print out the received document in memory by using F8-5 (RCV TO MEMORY). When F8-5 is set to On, this parameter will not be shown on the LCD display. (See page 88) Enter a 4-digit Access Code to secure the machine from unauthorized use. (See page 86) Selecting the access method (Prefix or Suffix) to dial a number with PIN Code. (See page 93)

RING PATTERNDETECT (DRD) (See Note 2)

RCV TO MEMORY

(----)
ACCESS CODE PIN CODE ACCESS *3
(----) None Suffix Prefix Invalid Valid Off On Off On Invalid Valid (----) (----) *Invalid Valid Off On A-English Spanish 0MB 2MB 4MB 8MB
CONF. POLLED FILE SAVE PASSWORD-XMT
Selecting whether the machine saves the confidential polled file even after the file is polled once. Setting a 4-digit XMT-Password and selecting whether the machine performs and checks the XMT-Password of the receiving station when transmitting. (See page 114) Setting a 4-digit RCV-Password and selecting whether the machine performs and checks the RCV-Password of the transmitting station when receiving. (See page 115) Selecting whether the machine reception. (See page 112) performs selective

PASSWORD-RCV

SELECT RCV
DIAGNOSTIC PASSWORD SUB-ADDRESS PASSWORD FAX FORWARD
Setting the password for Remote Diagnostic Mode. Please ask your Panasonic Authorized Dealer for details. Setting a 20-digit password for secured sub-address communication. Selecting whether the machine performs Fax Forwarding to the specified destination. (See page 95) Setting the home position of the Cover Sheet parameter in the Select Mode. (See page 91) Selecting the language to be shown on the display and reports. Set the size of the page memory to match the optional Expansion D-RAM Card installed in the machine. (See page 156)

COVER SHEET

LANGUAGE
OPTION PAGE MEMORY (D-RAM Card)

PRINT COLLATION

Invalid Valid Invalid Multi-LOGO Dept.Code Invalid Valid
Selecting whether the machine prints out documents in sequence. (See page 64) Selecting whether the machine performs the Multiple Logo or Department Code operation. (See page 99 and 108)

LOGO/DEPT. CODE

QUICK MEMORY XMT
Selecting whether the machine performs Quick Memory Transmission. (See page 47 to 50) Invalid : Stores all documents into memory first before dialing the telephone number. Valid : Starts dialing the telephone number immediately after storing the first page. Displays the amount of base and optional memory installed. (Base Memory + Optional Memory)
MEMORY SIZE (Flash Memory)
1. Setting number marked with an asterisk (*) indicates the factory standard setting. 2. This parameter supports an optional telephone service "Distinctive Ring Service" provided by your local telephone company. It allows up to 4 different telephone numbers to be assigned on a single telephone line with a distinctive ring for each telephone number. By selecting the appropriate ring pattern associated with the telephone number assigned for your fax machine. It can differentiate and answer the incoming call on the fax number. All other calls on the other telephone numbers will not be answered. This optional service from your local phone company is also called Custom Ringing, Distinctive Ringing, Ident-a-call, Ident-a-ring, Personalized Ringing, RingMaster, RingMate, Selective Ringing, Smart Ring or something similar. Check with your local telephone company on the availability of this service in your area.

Verification Stamp

Basic Transmission Settings Communication Journal (COMM. JOURNAL)
A Communication Journal lets you verify if the transmission was successful. You can select the condition to print out the Communication Journal as follows.
When you set COMM. JOURNAL = OFF When you set COMM. JOURNAL = ON When you set COMM. JOURNAL = INC. : : : a Communication Journal will not be printed out. a Communication Journal is printed out automatically after every communication. a Communication Journal is printed out automatically only if the communication has failed. SELECT MODE (1-5) ENTER NO. OR
COMM. JOURNAL=INC 1:OFF 2:ON 3:INC

for OFF. or

COMM. JOURNAL=OFF 1:OFF 2:ON 3:INC
COMM. JOURNAL=ON 1:OFF 2:ON 3:INC
for ON (Always print out). or

for INCOMPLETE only.

1. To change the preset Comm. Journal condition, change the setting of Fax Parameter No. 12. (See page 36)

Sending Documents

You can choose either Memory or Direct Transmission. Use Memory Transmission if: You want to send the document to multiple stations. You have to retrieve the document immediately. You want to take advantage of Dual Operation design. Use Direct Transmission if: The memory is full. You want to send the document immediately. Use Voice Mode Transmission if: You want to send the document after talking with the other party. You want to send the document after listening to a voice prompting. Basic Operations

3 Destination A

Memory Transmission
Your machine quickly stores the document into the machine's memory. Then, starts to dial the telephone number. If the transmission fails, your machine will re-transmit the remaining unsuccessful page(s) automatically.

Store document in memory

Transmit

Receive

Destination B A
Sending Documents Memory Transmission
1. The File Number of the document being stored is shown at the upper right corner of the display while storing the document. It is also printed on the Communication Journal (COMM. JOURNAL), Transaction Journal and File List. The percentage of memory used is shown on the lower right corner of the display after each page is stored. * STORE * NO.003 PAGES=002 10% * STORE * COMPLETED TOTAL PAGES=005 30% 2. If memory overflow occurs while storing documents, the remaining documents on the ADF will be ejected. The machine prompts you whether to transmit the successfully stored documents or to cancel the transmission. Press 1 to cancel or press 2 to transmit. MEMORY OVERFLOW INFO. CODE=870 See the Specifications on page 153 for the image memory capacity. If no action is taken within 10 seconds, the machine will start transmitting the stored documents. 15 PAGES COMPLETED DELETE? 1:YES 2:NO 3. An Information Code will be displayed if the transmission has failed or no answer at the receiving side after the last automatic redial. The document stored for this transmission will be erased from the memory automatically and the information code is printed for the transmission on the Communication Journal (COMM. JOURNAL). If you need to retain the incomplete documents even after the last redial, change Fax Parameter No. 31 (INC. FILE SAVE) to "Valid" in advance. (See page 37) To retry the incomplete documents, refer to page 85. INCOMPLETE INFO. CODE=XXX 4. To stop the transmission, press The display shows: COMMUNICATION STOP? 1:YES 2:NO

Automatic Reception

Your machine will receive documents automatically if the Fax Parameter No. 17 (RECEIVE MODE) is set to Auto.

Manual Reception

You may wish to receive documents manually if you use the telephone line in your office primarily as a personal telephone and occasionally for your facsimile machine. To receive documents manually, change the Fax Parameter No. 17 (RECEIVE MODE) to Manual and the following message will be shown on the display.
NOV-12-2001 15:00 MANUAL RCV 00%
When the telephone rings, lift the handset. (See Note 1) If you hear a beep, the sound tells you that someone wants to send a document. Remove any documents from the ADF.
Your machine starts receiving the document. Hang up the telephone.
1. Your machine requires an optional fax handset or an external telephone connected to the TEL jack on the left side of the machine. 2. If you receive a document with Super Fine resolution (406 pels/inch x 391 lines/inch), it might be divided into multiple pages with no reduction.
Receiving Documents Print Reduction
This machine can use Letter, Legal or A4 size plain paper for recording. Sometimes, oversized documents sent to you by the other parties cannot be printed within a single page. When this occurs, the document will be divided into separate pages. This machine is equipped with a Print Reduction function to solve this problem. You may select the most appropriate setting from the selections described below. 1. Automatic Reduction Each page of a received document is first stored in memory. Based on the document length, your machine will automatically calculate the suitable reduction ratio (70% to 100%) to print the entire document on a single page. If the received document is extremely long (over 39% longer than the recording paper), the document will be divided into separate pages and print without reduction. 2. Fixed Reduction You can pre-determine the reduction ratio from 70% to 100% in 1% steps. The document(s) you receive will be reduced to the fixed ratio regardless of size.
Selecting the Print Reduction Mode
Set Fax Parameters as shown below. 1. To set Automatic Reduction mode. 1) No. 24 Print Reduction set to Auto. 2. To set Fixed Reduction mode. 1) No. 24 Print Reduction set to Fixed. 2) No. 25 Reduction Ratio set to any number between 70% through 100%. (See Note 1) Ex: A4 to A4 - 96% A4 to Letter - 90% Letter to Letter - 96% Legal to Letter - 75%
1. If the sending side is set to print the header on the outside of the copy area, more reduction ratio will be required.
Receiving Documents Receiving Oversize Documents
If the received document is extremely long (over 39% longer than the recording paper), the document will be divided into separate pages. When printing on separate pages, the bottom 0.4 in (10 mm) of first page will be overlapped on top of the next page.

in the last step.

Timer Controlled Communications Deferred Polling
DEFERRED POLLING START TIME :
Enter the start time from the keypad. (Use a 4-digit, 24-hour clock) Ex: 0
DEFERRED POLLING PASSWORD=

(3:30 a.m.) and

Enter a 4-digit polling password. Ex: 9

* STORE *

NO.001
1. If you enter a wrong number in Step 3, press CLEAR , then re-enter the right number. 2. To change or cancel the Deferred Communication settings, see page 80 and 82.

Polling

Polling means calling other station(s) to retrieve a document. The other station must know in advance that you will call and must have a document set on the ADF or stored in the memory. You may need to set a polling password, shared by the other station, to ensure security.
Setting the Polling Password
If the polling password does not match with the polled station, your polling request will be refused automatically. To set the polling password, follow the steps below.
Enter a 4-digit polling password. Ex: 1

26 POLLING PASSWORD 1234

1. Polling might not function with all fax machines. We suggest you attempt a trial polling before you actually poll important documents. 2. If a password is not set in the polled station, you may poll the other station even though your machine has a password.

26 POLLING PASSWORD

Polling Preparing to be Polled
In order to let other stations poll your machine, you must prepare your machine with a document stored in memory. Be sure to set the polling password before storing the document into memory. After being polled, the documents stored in the memory will be erased automatically. To retain the documents in memory so that they can be polled repeatedly change Fax Parameter No. 27 (POLLED FILE SAVE) to "Valid".
POLLING NO.= 1:POLLING 2:POLLED
Enter a 4-digit polling password. (See Note 3) Ex: 4

POLLED PASSWORD=1234

POLLED PASSWORD=4321
* STORE * NO.015 PAGES=001 01%
* STORE * COMPLETED TOTAL PAGES=005 24%
The document(s) will be stored into memory.
1. You can still send or receive documents even when set to be polled. 2. Only 1 polled file can be stored in memory. If you need to add document(s) into the same polled file, see page 84. 3. If you have set the polling password in Fax Parameter No. 26, the password will appear on the display. You can still change the password temporarily by overwriting it with a new one.

Polling To Poll Documents from Another Station
The following procedure lets you poll a document from one or multiple stations. Be sure to set the polling password before polling. (See page 69)
Enter a 4-digit polling password. (See Note 2) Ex: 1

POLLING PASSWORD=1234

POLLING PASSWORD=1111
Dial by any combination of the following methods: One-Touch Dialing Abbreviated Dialing Advanced Features Manual Number Dialing, press station is entered (Up to 32 stations) Directory Search Dialing, press station is entered (For details, see page 47 to 50.) Ex:
1. You can review the entered stations in step 5 by pressing or key, press SET to erase the displayed station or group as needed. 2. If you have set the polling password in Fax Parameter No. 26, the password will appear on the display. You can still change the password temporarily by overwriting it with a new one.

Program Keys

Your fax machine has special Program Keys. These keys are useful if you frequently need to send or poll the same group of stations. You can use these keys to store a One-Touch group key, a sequence of stations to be polled, a deferred transmission or polling sequence or an additional One-Touch key.
Setting for Group Dialing
To set a Program Key for Group Dialing
PROGRAM (1-4) ENTER NO. OR
PROGRAM[P ] PRESS PROGRAM KEY

PROGRAM[P1] ENTER NAME

Enter the station name (up to 15 characters) by using the Character keys. (See page 14) Ex: PROG.A and
Enter the station numbers by using One-Touch Key or

and 3-digit code. and

<01>(Station name) 5551234 [010](Station name) 5553456
You may use the or keys to review the entered station(s) before going to next step. If you find an error, press CLEAR to erase the displayed station.
You can now set other Program Keys by repeating the procedures from Step 3, or return to standby by pressing
Program Keys Setting for Deferred Transmission
To set a Program Key for deferred transmission
PROGRAM[P1] PRESS FUNCTION KEY
Enter the station by any combination of the following methods: One-Touch Dialing Abbreviated Dialing Directory Search Dialing, press station is entered (For details, see page 47 to 50.) Ex:
Enter the starting time using 4 digits.
Program Keys Setting for Deferred Polling
To set a Program Key for deferred polling
DEFERRED POLLING : START TIME
Enter the starting time. Ex: 2

(10:00 p.m.) and

Enter a 4-digit polling password. Ex: and SET The polling password appears if it has been previously set. Enter the station by any combination of the following methods: One-Touch Dialing Abbreviated Dialing Directory Search Dialing, press station is entered (For details, see page 47 to 50.) Ex:

Program Keys Setting for Normal Polling
To set a Program Key for normal polling

POLLING PASSWORD=

Ex: and SET The polling password appears if it has been previously set. Enter the station by any combination of the following methods: One-Touch Dialing Abbreviated Dialing Directory Search Dialing, press station is entered (For details, see page 47 to 50.) Ex:
Enter a 4-digit polling password.
Program Keys Setting for One-Touch Key
To set a Program Key for One-Touch Key
[P1] PROG.A ENTER TEL. NO.

[P1] PROG.A 9-555 1234

Enter a telephone number (up to 36 digits including pauses and spaces). Ex: 9
Program Keys Changing or Erasing the Program Key Settings
To change the settings in a Program Key, follow the procedure on setting a Program Key on pages 72 to 76. Start time or station(s) for deferred transmission Station(s) for normal polling Start time or station(s) for deferred polling Station(s) for group dialing Telephone number and station name for One-Touch key To erase the settings in a Program Key
Press the Program key you want to erase. Ex:
PROGRAM[P1] DELETE? 1:YES 2:NO
You can now erase other Program Keys by repeating the procedures from Step 3, or return to standby by pressing

* DELETING * PROGRAM[P1]

Edit File Mode
Your machine has a document image memory which enables you to reserve memory transmission, memory deferred transmission, memory polling and so on. After reserving the communications in memory, you may need to change the settings of the communication(s) while it is still in memory. This section describes how to use the file editing features.

Printing a File List

The contents of the communication settings may have to be modified or deleted. To verify the contents, follow the steps below to print out a file list.

(1) FILE No. 001 002

EDIT FILE MODE (1-6) ENTER NO. OR
FILE LIST? PRESS SET TO SELECT

FILE LIST 1:PRINT 2:VIEW

* PRINTING * FILE LIST

Sample File List

*************** -FILE LIST- *********************** DATE NOV-12-2001 ***** TIME 15:00 ********* (2) COMM. TYPE (3) CREATED TIME (4) START TIME (5) (6) PAGES DESTINATION(S)

Fax No. "555-2222"
1. "Riiing" means a long ringing sound and "Ring" means a short ringing sound.

Fax Cover Sheet

A Fax Cover Sheet can be automatically attached to your transmit document(s) that shows the recipients name, originators name and the number of pages attached.
Transmitted as: Received as:

Header P.01 Header P.02

Page 1

Page 2

Total P.02
To use the Fax Cover Sheet
To attach a Fax Cover Sheet to a transmission, follow the procedure below.
COVER SHEET=OFF 1:OFF 2:ON
for OFF (Cover Sheet is not attached) or
COVER SHEET=ON 1:OFF 2:ON
for ON (Cover Sheet is attached)
Dial the station(s) you wish to send the documents to. Ex:
1. To change the preset Fax Cover Sheet Setting, change the setting of Fax Parameter No. 56, see page 38. 2. This function is available for memory or direct transmission modes. 3. The Fax Cover Sheet is not counted in the number of pages column of the journals. 4. When the Fax Cover Sheet setting is set to On, the Quick Memory XMT feature is disabled.
Fax Cover Sheet To use the Fax Cover Sheet

Fax Cover Sheet Sample

***** FACSIMILE COVER SHEET ***** (1) NOV-12-2001 15:00
(2) Message To: SALES DEPT.

(3) Message From:

PANASONIC 1212
(4) 02 Page(s) Following This Cover Page
(1) Starting time of communication. (2) Recorded name in the One-Touch, ABBR. No. or dialed telephone number. (3) Your LOGO (up to 25 characters) and ID Number. (Up to 20 digits) (4) The number of pages to follow. This information is not shown when transmitting by Direct Transmission Mode.

PIN Code Access

If your PBX requires a PIN (Personal Identification Number) code to get an outside line, your machine can be set to prompt the user to enter a PIN code before any dialing.
Selecting the Access Method (Prefix or Suffix)
39 PIN CODE ACCESS 1:NONE

for suffix code. or

39 PIN CODE ACCESS 2:SUFFIX
39 PIN CODE ACCESS 3:PREFIX

for prefix code.

PIN Code Access Dialing with a PIN Code
Dial by any combination of the following methods: One-Touch Dialing Abbreviated Dialing Manual Number Dialing, press SET station is entered (Up to 32 stations) Directory Search Dialing, press station is entered (For details, see page 47 to 50.) Ex:

(1) Program key (2) Program name (3) Type of communication Up to 15 characters "XMT" indicates transmission. "POLL" indicates polling. "ABBR/GRP" indicates that the Program key is programmed as a group key. "ONE-TOUCH" indicates that the Program key is programmed as a One-Touch key. Indicates the starting time. "---- " indicates that the Program key contains "non-deferred" program.

(4) Timer

(5) Numbers recorded in the program One-Touch/ABBR. numbers
Journals and Lists FAX Parameter List
(1) PARAMETER NUMBER (7)01 * 02
4:FAX PARA. LIST? PRESS SET TO PRINT
Sample FAX Parameter List
*************** -FAX PARAMETER LIST- ************** DATE NOV-12-2001 ***** TIME 15:00 ******** (2) DESCRIPTION (3) SELECTION (4) CURRENT SETTING 2:Lighter 2:Fine 3:Darker) 3:S-Fine) (5) STANDARD SETTING 1 1
CONTRAST (HOME) RESOLUTION (HOME)

(1:Normal (1:Standard

MEMORY SIZE

(2MB) (6)

(1) Parameter number (2) Description (3) Selection (4) Current setting (5) Standard setting (6) Memory size (7) Changed setting : "*" indicates that the Factory preset setting was changed. : "----" indicates code or password is not set. When the code or password is set, it is shown in parenthesis. : Factory preset standard setting : "(HOME)" means home position setting.

Troubleshooting

If You Have Any of These Problems Mode
During Standby During Transmission

Symptom

The display is blinking Document doesnt feed/multiple feed

Cause / Action

The battery is not installed or the battery is completely discharged. Install a New battery and reset the clock. 1. Check that your document is free of staples and paper clips, and that it is not greasy or torn. 2. Check that your document is the right type to send through a fax machine by consulting the list on "Documents You Cannot Send". If your document has the characteristics listed, make a photocopy of your document and send the copy instead. 3. Check that the document is loaded properly. 4. Adjust the ADF Pressure. The information code 031 will appear on the display if the document becomes jammed. 1. Check if Stamp LED is lit. 2. Check Fax parameter No. 04 and No. 28 settings. Replace stamp or refill ink. Check own copy quality. If copy is OK, your machine has no problem, report to the receiving party that they have a problem. If copy is NG, clean the Document Scanning Area. 1. Make sure the document is set face down. 2. Check own copy quality. If copy is OK, your machine has no problem, report to the receiving party that they have a problem. If copy is NG, clean the Document Scanning Area. The information code 010 will appear on the display if the paper runs out. The information code 001, 002, 003, 007 or 008 will appear on the display if the paper gets jammed. Make sure that there is paper in the Paper Cassette. Follow the instructions for loading paper. Check to see if the recording paper is jammed inside of the machine. 1. Check if Fax Parameter No. 65 is set to valid. 2. If memory becomes full during reception, the machine will start to print from the 1st page received. We recommend that optional flash memory card is installed if this symptom occurs frequently. Check Print Reduction settings. The information code 041 will appear on the display if the Toner Cartridge runs out of toner.

400 401

Document paper is too long or jammed. Document length exceeds 78.8 inches (2 meters). Out of toner. Toner is getting low. Toner Cartridge is not installed. Printer Cover is open. ADF Door (Document Return Guide) is open.
Install the Toner Cartridge. Close the Printer Cover. Close the ADF Door.

18 -------

Jam Access Cover (Optional 2nd Feeder Unit) is Close the Jam Access Cover. open. Jam Access Cover (Optional 3rd Feeder Unit) is open. Close the Jam Access Cover. During initial handshake, receiving station did not 1. Check with the other party. respond or communication error occurred. 2. Reload the document and send again. Remote station required a Receiving Password to Check the remote station. receive the document. Remote station does not have Confidential Mailbox. During initial occurred. handshake, communication error Reload the document and send again. Ask remote side to set "POLLED=ON". error Reload the document and send again.

402 403

---115 --
No polling capability at the remote side. handshake, communication
404/405 During initial occurred. 406
Transmission Password does not match. Check the password or the telephone number Receiving Password does not match. in One-Touch or Abbreviated station. Received from an unauthorized station in Selective Reception mode. No confirmation from the receiving station for the Wait a few minutes and send again. previous page sent.

Info. Code

--69 ------78
408/409 Remote side confirmation of previous page is illegible. Wait a few minutes and send again. Communication aborted by the transmitting side. Polling password does not match. No data from the transmitting side. Polling password does not match. Polling transmission error. Check with the other party. Check the polling password. Check with the other party. Check the polling password. Check the polling password. Check with the other party.
416/417 Received data has too many errors. 418/419

Image Memory Capacity

1. The left and right print margin is 0.22 in (5.5 mm) when printing a Letter or Legal size document with 600 dpi from a PC using the Parallel Port Interface Kit.
Power Supply Power Consumption
108-132 VAC, 47-63 Hz, Single Phase Standby (Sleep Mode : On) Standby (Energy-Saver : On) Standby (Energy-Saver : Off) [Room temperature : 77F (25C)] Transmission Reception Copy PC Print Max Less than 1.2 Wh Approx. 12 Wh Approx. 80 Wh Approx. 28 W Approx. 460 W Approx. 470 W Approx. 460 W Approx. 470 W

Dimensions

17.3 (W) x 17.7 (D) x 12.2 (H) in (440 x 450 x 310 mm) (excluding Projections and optional Paper Cassette) Approx. 35 lbs (Approx. 16 kg) (excluding consumable supplies and options) Temperature : 50 to 95F (10 to 35C) Relative Humidity : 15 to 70% BTLJPN-33403-FA-E 2.1B
Weight Operating Environment FCC Registration Number Ringer Equivalence
Recording Paper Specifications
In general, most photocopy papers will also work very well. There are many "name" and "generic" brands of paper available. We recommend that you test various papers until you obtain the results you are looking for. The following table summarizes the major specifications to consider when selecting white or colored paper.
Basic Weight Cut Edge Conditions Grain Moisture Content Opacity Packing Sizes 16 to 24 lb (60 to 90 g/m2) Cut with sharp blades, no visible frayed edges Long grain 3.7% to 5.3% by weight 88% minimum Polylaminated moisture-proof ream wrap Letter A4 Legal Cut sheet : 8.5 x 11 in (216 mm x 279 mm) : 8.3 x 11.7 in (210 mm x 297 mm) : 8.5 x 14 in (216 mm x 356 mm)
1. It is possible that the paper could meet all of the specifications listed above and still not print well because of the variations in paper manufacturing. Therefore, we recommend that you test the paper thoroughly before purchasing.

Options and Supplies

Please contact your local Panasonic dealer for availability. A. Options: Order No. Picture Description

UE-403168

Handset Kit

UE-403169

Page Description Language (PCL6) Printer Emulation Kit

UE-409057

250 sheets Letter / Legal / A4 Size Paper Cassette with the Feeder Unit

UE-409056

500 sheets Letter / Legal / A4 Size Paper Cassette with the Feeder Unit
UE-410046 UE-410047 UE-410048
Expansion Flash Memory Card, 2 MB Expansion Flash Memory Card, 4 MB Expansion Flash Memory Card, 8 MB

UE-410034

Expansion D-RAM Card, 4 MB

UE-410057

ITU-T ITU-T Image No.1 ID Image memory capacity Individual Transmission Journal Industry Canada (D.O.C) Information code Initial sending station Journal Keypad LCD LOGO Multiple Logo Manual reception Memory transmission Modem Multi-file transmission Multi-station transmission Off-hook dialing On-hook dialing
One-Touch dialing Overlap Printing Panasonic Super Smoothing Polling Polling password Power Saver Mode Print Collation Print reduction modes Program keys Protocol
The ability to dial an entire telephone number by pressing one key. Documents too long to be reduced are automatically printed on two pages with approximately 10 mm overlap. An electronic image enhancement (Panasonic Super Smoothing) that will create a particular pattern for the improvement of copy quality. The ability to retrieve a document from another facsimile machine. A 4-digit programmed code that enables the security of a document being polled. To reduce the power consumption of the machine in standby, select the time period to turn OFF the high temperature fuser unit when the printer is idle. The ability to stack received documents in the correct order. The methods used to determine how an incoming document will be reduced to print onto the paper loaded in your machine. Keys that are defined for storing a sequence of stations to be dialed or polled. A protocol is the special set of rules for communicating that the end points in a telecommunication connection use when they send signals back and forth. Both end points must recognize and observe the protocol. Public Switched Telephone Network. Network of interconnected switching equipment and transmission facilities. A 4-digit password that is checked before a document is received. Relates to the number of dots scanned or printed per certain square. The quality of the image increases as the number of dots per certain square increases. A function that can be set so that your unit will receive from only those machines programmed into your dialer. The lowest power state that the machine enters after the specified time without actually turning off. (Sleep Mode is not available when the optional Parallel Port Interface Kit, PDL Printer Driver Kit or G3 Communication Port Kit is installed) Alphanumeric ID which can be programmed for each One-Touch dialing and Abbreviated dialing number. Documents that have been scanned and now are stored in your machines memory. ITU-T recommendation for further routing, forwarding or relaying of incoming faxes. ITU-T recommendation for additional security that corresponds to the Sub-address. Your machines ability to store an incoming document into its memory, when it runs out of recording paper or toner. The ability to preset a telephone number so that you may reserve a transmission while your unit is performing another function. A 4-digit password that is checked when a document is transmitted. Programmed parameters that provide information to other stations. Examples are logo, character ID, date and time. A user selectable transmission verification stamp can be placed on scanned documents that are successfully transmitted or stored in memory. Allows you to view the brief contents of the memory files through the LCD display without having to print the Memory File List. Allows you to view the brief contents of the journal through the LCD display without having to print the journal.