4 THE FAX SWITCH

BASIC FUNCTIONS

INSTALLATION

INTRODUCTION

Table of contents

1 Introduction.. 3

Important information.. 3 Overview of the machine.. 3 Location of controls for fax machines without built-in answering device... 4 Location of controls for fax machines with built-in answering device... 5 Description of machine.. 6 General view of functions.. 7

6 The fax... 26

Sending faxes... 26 Improving the picture quality.. 27 Transmission reporterror report.. 28 Fax journal... 28 Polled reception... 28 Quick polling... 29 Faxing to sub-addresses.. 29 Receiving faxes in memoryPaperless fax reception (only for fax machines with built-in answering device)... 29

2 Installation... 8

the correct location.. 8 connecting to the telephone socket.. 8 connecting the spiral cable to the handset. 8 connecting the handset to the fax machine.. 8 connecting to the power supply... 8 connecting additional devices.. 8 loading and removing thermal paper and.. 8 the easy install function... 8 Location of the base station of a cordless telephone. 8 Connecting to a home telephone system. 9 Connecting to a private branch exchange.. 9 Tone or pulse dialling/PABX setting.. 9
7 The answering device (only for fax
machines with built-in answering device).. 30 Switching on/off the answering device.. 30 Recording and playing back your outgoing message... 30 Adjusting the recording time.. 31 Listening to messages... 32 Volume of messages.. 32 Deleting messages... 32 Automatic forwarding of messages.. 33 Recording a telephone conversation. 34 VIP code... 34 Remote access... 35 Preparing your fax machine for remote access.. 35 Remote access of the answering device.. 35

3 Basic functions.. 11

Language of display and reports.. 11 Entering time and date... 11 Entering your number and name.. 12 Ringer selection.. 12 Volume of the ringer.. 13 Volume of the loudspeaker... 13
8 Additional functions.. 37
Copying... 37 EASY LINKSetting additional devices.. 37 HELP function... 38 Short dial and telephone book list. 38 Fax reception: EXPERT.. 39

4 The fax switch.. 14

Alternatives available with the fax switch DAY/NIGHT/TIMER... 14 The fax switch in use with additional devices. 14 Serial configuration... 14 Parallel configuration... 15 TIMER mode.. 15 DAY Mode... 16 NIGHT modefor fax machines WITHOUT built-in answering device.. 18 NIGHT modefor fax machine WITH built-in answering device.. 19

9 Troubleshooting... 40

Service code.. 43

10 Appendix.. 44

Technical specification.. 44 Glossary... 45 Index... 46 Your international guarantee.. 49

5 The telephone.. 20

Making a call.. 20 Redial... 20 Caller ID (Identity of the caller).. 20 Deleting entries from the Redial or Caller ID memory.. 21 Short dial... 21 Telephone book... 22 Correcting and deleting stored short dial or telephone book entries.. 23 On-hook dialling.. 24 Hands-free operation (only for devices with built-in answering device).. 24 Muting the microphone.. 25 Call transfer... 25

Below you will find a list of all functions with a short description. The setting of these functions is explained on the pages indicated. 1 Setup 11 Set language 12 Set time and date 15 Dial mode 22 Polled reception 31 Day 32 Night 33 Timer 34 Easylink 41 Fax Journal 42 Dialling list 43 Transmission report 44 Ringer types 45 Service code 51 Recording time 52 Access code 53 VIP code 55 Forwarding Select the language of the display text... 11 Setting time and date.... 11 Setting the dial mode and for operation on an extension. 10 You can call up fax messages... 28, 29 Setting the operating mode DAY... 16, 17 Setting the operating mode NIGHT.. 18, 19 Setting the operating mode TIMER.. 15 Setting three different codes for use with additional telephones.. 37, 38 Log of the last 10 documents received and sent.. 28 Print out of stored names and numbers.. 38 Automatic print out of transmission protocols.. 28 Selection between five ringer types... 12 Deleting personal settings... 43 Setting for recording duration of calls.. 31 Setting the code for the remote control of the answering device and for message forwarding.. 35 Authorised callers can override the answering device.. 34 Messages forwarded to another telephone number.. 33

2 Fax 3 Fax switch

4 Others
5 Answering device (for fax machines with built-in answering device)

2 Installation

This chapter contains specific information you might need during installation of your fax machine.
On the enclosed Quick and easy installation of your fax machine sheet you will find the basic installation elements, such as:
the correct location connecting to the telephone socket connecting the spiral cable to the handset connecting the handset to the fax machine connecting to the power supply connecting additional devices loading and removing thermal paper and the easy install function
Please use the information from the Easy Install sheet to aid the installation of your machine!
Location of the base station of a cordless telephone
If you attach a cordless phone to your fax machine you should place the base station at least 15 cm away from the machine. This should ensure that you do not experience any acoustic feedback from the handset. For fax machines with built-in answering device acoustic feedback may occur on your built-in answering device or whilst speaking hands-free.
Connecting to a home telephone system

(one PTT line)

Connect the fax machine as the first device to the line and the home telephone system (HTS) like an additional device as second.

1x space 1 A D G J M P T W

B E H K N Q U X

C F I L O R V Y

6 S 8 Z

a d g j m 7 t 9

b e h k n p u w

c f i l o q v x

Ringer selection

You can choose between five different ring signals.

Enter function 44.

44 RINGER TYPES
Press the OK key. Select using the keys selected.

RINGER TYPE: 1

. You will hear the signal you have
RINGER TYPE: 3 15-MAY-99 12:30
Confirm your entry by pressing OK.

Volume of the ringer

You can adjust the volume of the ringer when the fax machine is in stand-by mode or if it is just ringing. Please note that different volumes are set in DAY and NIGHT mode (see chapter 4 The fax switch). Press the CURSOR LEFT or CURSOR RIGHT key. The display shows the current setting for about three seconds.

RINGER:

Change the volume by pressing the CURSOR LEFT or CURSOR RIGHT key until the desired volume is achieved.
Volume of the loudspeaker
You can adjust the volume at any time after having pressed the DIAL or LOUDSPEAKER key.
* Press the DIAL or LOUDSPEAKER key.
DIAL NUMBER SPEAKER: SPEAKER: 15-MAY-99 12:30
Press the CURSOR LEFT or CURSOR RIGHT key. The display shows the current setting.
If you wish to adjust the displayed value, press the CURSOR LEFT and CURSOR RIGHT keys until the desired volume is achieved.
Finish your entry by pressing STOP.
* For fax machines without built-in answering device: DIAL key For fax machines with built-in answering device: LOUDSPEAKER key

4 The fax switch

The intelligent fax switch enables you to phone or fax from the same telephone connection. This smart fax switch also enables you to make optimal use of additional devices.
Alternatives available with the fax switchDAY/NIGHT/TIMER
Your fax machine behaves differently during the day and night. For example, in DAY mode, you may wish to be informed whenever you receive a telephone call or fax, and so the fax machine will ring. In NIGHT mode you may wish not to be disturbed, faxes will therefore be received silently, i.e. without the fax machine ringing. When TIMER mode is activated, your fax machine automatically switches between DAY and NIGHT by the aid of a built-in clock. Of course you can switch off the TIMER mode and switch over between DAY and NIGHT manually.

To confirm your settings, press the OK key.
You can receive a telephone call on the additional telephone even after the built-in answering device has already been activated. If you have a serial connection, the built-in answering device is automatically switched off after lifting the handset of the other telephone. If your connection is parallel, you can switch off your outgoing message by pressing the key twice.
NIGHT modefor fax machines WITHOUT built-in answering device
In TIMER mode your fax machine automatically switches from NIGHT mode to DAY mode and vice versa. If you only want to use your fax machine in NIGHT mode (TIMER mode deactivated) press the DAY/NIGHT/TIMER key for at least two seconds until you hear a confirmation tone and the TIMER pointer disappears.
The following settings are available in NIGHT mode :
FAX RECEPTION MODE SERIAL CONFIGURATION Faxes are received automatically and silently. For phone calls, your fax machine rings softly. Other telephones only ring for phone calls. Advantages: faxes are received without disturbing you. Faxes are received automatically after about five soft rings. For phone calls your fax machine rings softly. Other telephones ring as often as the fax machine. Advantages: you are informed when receiving a fax. PARALLEL CONFIGURATION Faxes are received automatically and silently. For phone calls, your fax machine rings softly. Other telephones ring at least once. Advantages: You hear a maximum of two rings when you receive a fax. Faxes are received automatically after about five soft rings. For phone calls your fax machine continues to ring softly. Other telephones ring until fax reception starts.
You can enter your personal settings here. See chapter 8 Additional functions/Fax reception: EXPERT.
Configuring/checking NIGHT mode for fax machine without answering device

Enter function 32.

32 night Fax: fax: rings quiet
You can select one of the fax reception modes described above with the CURSOR LEFT/CURSOR RIGHT key.

Press the OK key to confirm the desired setting.
NIGHT modefor fax machine WITH built-in answering device
In NIGHT mode you can set the ringing characteristics of your answering device. Fax reception is always silent and the answering device is always activated.
FAX RECEPTION MODE SERIAL CONFIGURATION Faxes are received automatically and silently. For phone calls, your fax machine rings 1-4 times (depending on setting), then the answering device is activated. Other telephones behave in the same way as the fax machine. Advantage: You have the opportunity of answering calls personally even at night. Faxes are received automatically and silently. For phone calls, the answering device is activated immediately. In this mode the loudspeaker is switched off. Other telephones do not ring. Advantages: You will not be disturbed, even when receiving phone calls. The built-in answering device records all messages silently. Please note that in this mode you cannot be contacted by phone in an emergency (unless function 53 VIP CODE is activated). PARALLEL CONFIGURATION Faxes are received automatically and silently. For phone calls, your fax machine rings 1-4 times (depending on setting), then the answering device is activated. Other telephones ring at least once. Advantage: Other telephones ring at least once. Faxes are received soundlessly.

ring 3

silent
Faxes are received automatically and silently. For phone calls, the answering device is activated immediately. Messages are recorded soundlessly. Your fax machine does not ring. Other telephones ring at least once. Advantages: You hear a maximum of two rings. Faxes are received automatically and phone calls are immediately answered by the answering device silently. Please note that in this mode you cannot be contacted by phone in an emergency (unless function 53 VIP CODE is activated).
Configuring/checking NIGHT mode for fax machine with answering device
32 night tam: tam: ring 3 silent
You can select one of the settings described above with the CURSOR LEFT/CURSOR RIGHT keys.

ENTER NAME

Enter a name. If you make an incorrect entry you can change it by ). pressing the CURSOR LEFT key (
You cannot store a short dial or telephone book entry when the memory is full. You will hear a warning signal and the display will indicate MEMORY FULL. You have to delete an entry before you can store a new one. Please note that a maximum of 14 characters for names and 40 characters for numbers can be entered. If you wish to store a number during a phone call press the TELEPHONE BOOK key for at least two seconds and continue as described above.
Enter the telephone number by using the dial pad. Using the REDIAL key you can enter a dialling pause.
Press the OK key. A confirmation will appear briefly on the display.

Using the telephone book

Press the TELEPHONE BOOK key. The display shows the first entry in your list of names.

BERGER

Using the CURSOR LEFT or CURSOR RIGHT key.
.or the TELEPHONE BOOK key

CHOMSKY

. or the letters of the dial pad you can search through the name list.

DIALLING. 12345_

Correcting and deleting stored short dial or telephone book entries
If you have entered a wrong letter or number in an entry of your short dial or telephone book directory you can correct the mistake. If you no longer need a number you have stored you can delete it from the memory.
Press the SHORT DIAL key or the TELEPHONE BOOK key.

The display shows either

choose 0-9 BERGER CHOMSKY
or the first name in the book. You can now search through the list using the dial pad.
Then press the SHORT DIAL or TELEPHONE BOOK key for at least two seconds.

Chomsky_

Press the CURSOR LEFT key until the entry is deleted and you hear a confirmation tone.
As soon as the display shows the desired name, you can pick up the handset or press the DIAL or LOUDSPEAKER key, depending on the machine. Now the fax machine will start to dial and the number is displayed (if necessary you can now add an extension number). If you want to send a fax, press the START key.

Faxing to sub-addresses

If you want to send faxes to fax databases or if you want to poll from these, some databases have a sub-address which you can add to the telephone number. This will save you money in telephone charges. First enter the telephone number of the database and then press the R key. Then enter the required sub-address. If you are not sure whether your fax polling service supports sub-addresses, please contact your polling service operator.
Receiving faxes in memoryPaperless fax reception
(only for fax machines with built-in answering device)
If no thermal paper is loaded or if the thermal paper has run out, any incoming fax will be received into memory. The DMM pointer appears on the display to indicate that the memory contains documents. The display shows the number of the sending fax machine or, if the sender has not stored any ID information, the following message is displayed: THE FAX

+12345 RECEIVING.

As soon as a paper roll is loaded, the fax machine automatically prints out all documents in memory.

PRINTING.

When a page has been fully printed, it is deleted automatically from memory. If the printing process is interrupted, all pages not completely printed remain in memory.
Polling codes work in accordance with the international ITU standard. However, there are manufacturers who use other processes and whose machines are therefore not compatible. If the polled reception does not work with a specific number, try to poll manually. Lift the handset, dial the required number and then press START. If the memory is full, your fax machine cannot store any more pages in memory. The CHECK DISPLAY lamp flashes and the message MEMORY FULL appears on the display.

7 The answering device

Your fax machine is equipped with a digital telephone answering device. All recorded messages are stored in a solid-state electronic memory which has a recording capacity of about 15 minutes. A magnetic tape or a cassette are not required.
Switching on/off the answering device
Your answering device is factory-programmed with a recorded outgoing message and is already activated in both function 31 and function 32. You have the option of switching off the answering device in function 31. In function 32 your built-in answering device is always activated.

31 day 32 night

Select for example function 31 and confirm with OK.
On the display appears the current fax reception mode. Confirm this mode by pressing OK.
With the CURSOR LEFT/CURSOR RIGHT keys you can now choose the desired answering device mode. Please find detailed information about the modes in chapter 4 The fax switch/Day mode and Night mode with built-in answering device.

Preparing your fax machine for remote access
Before you can use the remote control or remote access facilities you have to enter an access code. This code will also serve as the access code for function 55 Forwarding.

Select function 52.

52 ACCESS CODE code: 0000 code: 4321 15-MAY-99 12:30
Press the OK key. You will be asked to enter your code. If you do not want to enter a code press STOP.
Enter the four-digit code.
Press the OK key. The code is now stored.
Remote access of the answering device
You may wish to play back messages when you are away from home. Call your fax machine and wait until you hear the outgoing message. Enter your four-digit access code. The outgoing message is interrupted. If the outgoing message does not stop playing after you have pressed the first key of the code, press the first key again. Enter the rest of the code only after the outgoing message has stopped playing. You will hear a brief confirmation tone after every digit. THE ANSWERING DEVICE When you enter the remote access using a mobile phone or from abroad, you must wait at least 1 second between each digit of the code. When you have entered the fourth digit, you will either hear one confirmation tone which means that the code is accepted or four short whistle tones which indicate that one or more of the four digits was wrong. You have three attempts at entering the right code number, after which you will be disconnected. Once you have entered all four digits correctly you will be able to listen to all new messages. If no new messages have been recorded you must wait for a second confirmation tone before entering further commands. You can now enter more commands or you can replace the receiver to end remote access. Below you will find a table showing all functions which can be carried out remotely.
Make a note of your access code by incorporating it in a longer number, for example, so that it cannot be recognised by other people. If you wish to change your access code, repeat the above procedure and enter a new code. To switch the remote access function off again, enter 0000 as four-digit code. Ensure that the access code (function 52) is not the same as the VIP code (function 53) for your answering device. If you try to enter the same code, the message CODE NOT OK appears on the display. You must then select another code.

Function REPLAY INCOMING MESSAGE
Description To repeat the current message. If no message is repeated, the first message will be replayed. Your messages will be played back. Move to next message. After pressing key 4 , you will hear two confirmation tones. Press key 4 again. You will hear a long confirmation tone. Now speak your new outgoing message. After you have finished, press key 4 again. Your new outgoing message will now be played back. Afterwards you will hear a long confirmation tone. Pressing key
PLAY SKIP FORWARD RECORD OUTGOING MESSAGE
PLAYING OUTGOING MESSAGE DELETE INCOMING MESSAGE
you can hear your outgoing message.
You can delete the message you are listening to by pressing key 6. You will hear two confirmation tones. You must press key 6 again within five seconds to execute the delete command. You can also delete all messages at once. Press key 6 , when you are not listening to a message. You will hear two confirmation tones. You must press key 6 again within five seconds in order to execute the delete command. You can set your fax machine to DAY mode by pressing key 7. You will hear a long confirmation tone. TIMER mode is deactivated by this command. The current command is interrupted. You can set your fax machine to NIGHT mode by pressing key 9. You will hear a long confirmation tone. TIMER mode is deactivated by this command.

DELETE ALL MESSAGES

DAY-MODE

STOP NIGHT-MODE

8 Additional functions
This chapter explains the additional possibilities and functions of your fax machine.

Copying

You can use your fax machine to make copies of an original. When copying your fax machine switches automatically to FINE resolution. You may also choose PHOTO resolution when copying photographs or for an even finer definition.
Hold the first page of your document face up. Insert it into the document feed slot as far as it will go.
Choose the desired resolution by pressing the FINE/PHOTO key.
Press the START/COPY key.

COPYING.

The page will now be fed into the machine. It will appear at the front of the machine again. At the end of the copying process wait approximately three seconds until the copy is printed out completely. Then tear off the copy.
EASY LINKSetting additional devices
This function enables you to enter three codes. These codes are used when you receive a call on an additional telephone or wish to transfer a call or fax to your fax machine. Code for starting your fax machine from another telephone (default 5 ). Code for transferring a call from another telephone connected serial to your fax machine (default 0 ). Please note that when using this code you have to replace the handset of your additional device after you have entered the code. See chapter 5 Telephone/Call transfer. 3. parallel: Code for switching off the fax machine from an additional telephone connected in parallel (default ). For faxes with built-in answering device: This code is also used to switch off the outgoing message if the answering device is already activated. 1. 2. serial: To be able to use this function you must set your additional or cordless telephone to tone dialling. If your telephone service is not compatible with this dialling method and requires pulse dialling, you must temporarily set your additional device to transmit tone dial signals. Please refer to the operating instructions of your additional device to find out how to make this temporary adjustment.

If your local copies or received faxes are blank, the document was inserted the wrong way. If you end the process of copying by pressing the STOP key wait until the document is totally ejected before tearing off the thermal paper copy.

ADDITTIONAL FUNCTIONS

Only change the specified codes if absolutely necessary.

Select function 34.

34 easylink fax recept: *5
Press the OK key. Enter a two-character code. The first digit should be a -character or a # -character. This code is used to start fax reception from an additional telephone.

fax recept: transfer:

Press the OK key. Enter a two-character code. The first digit should be a -character or a # -character. This code is used with serial-connected telephone to transfer a telephone call from an additional telephone (or cordless phone) to your fax machine. Please note that when using this code you have to replace the handset of your additional device after you have entered the code. Press the OK key. Enter a two-character code. The first digit should be a -character or a # -character. This code is used with parallel-connected telephone to transfer a telephone call to an additional telephone. By entering this code on the additional telephone you can deactivate your fax machine. For faxes with built-in answering device: by entering this code, you can stop the outgoing message of your answering device after it has already been activated. Press the OK key.

transfer: rel. line:

rel. line:

HELP function

Briefly press the HELP key. You will receive a printout explaining how to use the most important functions.
Short dial and telephone book list
If you would like to print out a list of all stored short dial and telephone book numbers please proceed as follows:

Select function 42.

42 dialling list
Press the OK key. Your fax machine will then print out the list.
Please note that the three Easy Link codes must be different. If you enter the same code more than once, the following message appears on the display: CODE NOT OK. Please note that you are not able to transfer a phone call from an additional telephone that is connected parallel unless it is a fax call.

Fax reception: EXPERT

As already described in chapter 4 The fax switch, several standard fax reception modes are available. Your fax machine is optimally set when you select one of these modes. Nevertheless, in EXPERT mode you can set the ringing parameters of your fax machine and other devices yourself. You are able to set the total number of rings enabling you to control how many times your fax machine and additional phones ring when receiving an incoming telephone call. Also, depending upon the configuration serial or parallel (see chapter 4 The fax switch) you will be able to define how many rings are tollfree for the calling party or how many times the additional phones will ring. For units with a built-in answering device, you can also define whether or not to mute the loudspeaker while the caller is leaving a message.

Contrast control Copying Data compression Modulation Transmission speeds Sound power level Printing method Thermal paper Document feed Fax switch Dimensions Weight Power consumption
Power supply Speech recording time Speech output Allowed operating environment Recommended operating environment

Glossary

additional device, additional telephone
You can operate your fax machine together with additional devices such as (cordless) telephones, an answering machine etc. on a single telephone line. You have to enter some specific settings. The written note you want to send by fax to another party. Short for: Dual Tone Multiple Frequency. With this signal you can start fax reception from an additional telephone which has tone dialling. see thermal paper The fax switch analyses incoming calls and detects whether it is a normal call or a fax call. If you have chosen automatic receive a fax will be received automatically and silently. If you have chosen manual receive, the fax switch is not operating and faxes can only be received by pressing START. Many private households have installed a home telephone system. Such a system offers the possibility of internal communication but operates on only one single telephone line. A message left by a caller when the answering device is switched on. A pre-recorded message is included. When your answering machine is switched on the caller hears this message which is followed by a beep tone. Depending on the country more than one telecommunication device will be connected either serial or parallel to the telephone line.

document DTMF

fax paper fax switch, automatic and manual receive
home telephone system (HTS)
incoming message outgoing message (OGM)

parallel

polling
You can collect documents which have been prepared for collection at a remote fax machine.
Private branch exchange systems are common in most large companies. They provide a kind of internal telephone network. In order to connect to the public network you must first dial an outside line. This is the term used for the network supplier e.g. B.T. The old dialling mode is pulse dialling. Every number key has a specific number of pulses assigned to it. On most fax machines the name and the number of the user can be entered. This so called sender identification will be printed on the fax receipt and will also appear on the display of the fax correspondents machine. Depending on the country more than one telecommunication device will be connected either serial or parallel to the telephone line. Abbreviation for Telephone Answering Machine. Special paper, which turns black by heating it. Tone dialling is the modern dialling mode. Every key has a different tone assigned to it.
private branch exchange (PABX),

PTT pulse dialling

sender identification

serial

TAM thermal paper tone dialling

Phone: 2619-9663 Fax: 2485-3574
Phone: (02)-2382-4567 Fax: (02)-2134-2670
The CE mark confirms that the machine corresponds to the relevant guidelines of the European Union. This operation manual has been printed on chlorine-free, recycled paper, in line with the highest standards of environmental friendliness. The used cardboard packaging as well as the cardboard proctecting your facility at its sides made of waste paper can be recycled like waste paper; corresponding to your countrys demands dispose the plastic foils either for recycling or with your rubbish. This electronic facility contains recycable material. At the end of use of this facility please inform yourself about the corresponding recycling demands of your country. Technical changes and errors excepted. 1999

1632.506 1632.1 1649