SoundStation2W

USER GUIDE / ADMINISTRATOR GUIDE
User Guide and Administrator Guide
IMPORTANT SAFETY INSTRUCTIONS
When using your telephone equipment, the following safety precautions should always be followed to reduce the risk of re, electric shock, and injury to people. Read and understand all instructions. Follow all warnings and instructions marked on the equipment. Installation must be performed in accordance with all national wiring rules. The outlet to which this equipment is connected must be installed near the equipment, and must always be readily accessible. This equipment can be hazardous if immersed in water. To avoid the possibility of electrical shock, do not use this equipment while you are in the bathtub or shower, or when you are wet. If you accidentally drop the equipment into water, do not retrieve it until you have rst unplugged all cords. Do not reconnect this equipment until it has dried thoroughly. Avoid using this equipment during electrical storms in your immediate area. There is a remote risk of electric shock from lightning. Urgent calls should be brief. Even though protective measures may have been installed to limit electrical surges from entering your home or business, absolute protection from lightning is impossible. If you suspect a natural gas leak, report it immediately, but use a telephone away from the area in question. The SoundStation2Ws electrical contacts could generate a tiny spark. While unlikely, it is possible that this spark could ignite heavy concentrations of gas. Never push objects of any kind into the SoundStation2W through housing slots as they may touch hazardous voltage points or short out parts that could result in a risk of electric shock. Never spill liquid of any kind on the telephone. If liquid is spilled, contact service personnel. To reduce the risk of electric shock, do not disassemble SoundStation2W. Opening or removing covers may expose you to hazardous voltages. Using incorrectly reassembled equipment can cause electric shock. If your telephone equipment does not work properly, refer to the section describing how to connect service. For technical support contact Polycom Support at http://esupport.polycom.com. Never install telephone wiring during a lightning storm. Never install telephone jacks in wet locations unless the jack is specically designed for wet locations. Never touch uninsulated telephone wires or terminals unless the telephone line has been disconnected from the network interface. Always use caution when installing or modifying telephone lines.

SAVE THESE INSTRUCTIONS

Table of Contents
Thank You.. 5 Overview... 5 Parts List.. 6 Setting up SoundStation2W. 7 Features.. 9
LED Indicators.... 9 Buttons... 9 Understanding the Display... 9 Wireless Technology... 10 Security... 10 Mobile Phone Mode... 11

Using SoundStation2W. 12

Placing a Call... 12 Answering a Call... 12 Answering a Second Call.. 12 Ending a Call.... 13 Call Hold.... 13 Call Mute.... 13 Call Timer... 13 Redial.... 14 Speed Dial a Number.... 14 Dialing Using the Phone Book... 15 Ringer Volume Adjustment... 15 Dial Tone Adjustment.... 15 Speaker Volume Adjustment... 15 Display Contrast Adjustment... 15 Ring Type Selection... 16 Backlight Adjustment.... 16 Language.... 17 Conferencing - using the button... 17 Adding a call.... 17 Bridge Soft Key... 18 Phone Book... 19 View System Information... 21 Standby Mode... 22 Charging.... 23 Auxiliary Audio Output... 24 Paging the Console... 25 LCD Messages.... 25

Troubleshooting.. 26

No Signal.... 26 No Dial Tone.... 26 Does Not Ring.... 26 Flickering LCD.... 26 Keypad Input Doesnt Register... 26 Mufed or in a well Reception... 26 Short Silences, Echoes, or Clipped Speech.. 27 Physical Damage... 27 For Best Performance... 27
Administrative Setup - Overview. 29
Passcode.... 30 Location Information... 31 Phone System.... 33 Flash Timing... 34

Diagnostics.. 35

Mic (Microphone) Test... 35 Console SPKR (Speaker) Test... 35 Restore Defaults... 36
Software Upgrade.. 36 Specications and Warranty Information. 37
Limited Warranty and Limitation of Liability.. 38 FCC Compliance... 40 Exhibit J - Customer Information.. 42 CE Mark R and TTE Directive... 40 Safety Notices... 41

Thank You

Thank you for choosing the Polycom SoundStation2W. In this User Guide, you will nd everything you need to quickly set up, use, and manage your new conference telephone. Be sure to verify with your System Administrator that your network is prepared for conguring your SoundStation2W telephone. Lastly, it is important that you read the Parts List, and the Safety Notices section in this guide before you begin using the SoundStation2W.

Buttons Menu

Displays a menu of settings and options.

Scroll

Navigate up or down through displayed lists.
Exits from current screen to previous menu.

Select

Choose a menu item.

Soft Keys

Volume
The screen will display labels for these keys, to identify their context-sensitive functions.

Mute Conference

Use these to adjust the volume of the handset, headset, speaker, and ringer, as well as the display contrast.
Answers incoming calls, dials a call, ends a call, and provides dial tone.
Toggle microphone on or off during a conversation.
Dial Pad Call, join, or delete additional call participants during a confer- These 12 keys provide the 10 digits, the 26 alphabetic characters, and special characters ence call. available in context sensitive applications.
Understanding the Display
Signal Strength Information Area Battery Life
This Phones Number Soft Key Functions
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Wireless Technology

SoundStation2W comes in two different formats. The product uses either 2.4 GHz WDCT (Worldwide Digital Cordless Telecommunications) or 1.9 GHz DECT (Digital Enhanced Cordless Telecommunications) standard technology. WDCT is widely used in North America, South America, and China, while DECT is used in Europe, parts of Asia, and Australia. WDCT and DECT are Digital Spread Spectrum protocols which are reliable, secure, and support excellent voice quality and a wide range of dialing features. Digital Spread Spectrum has been used by the military for many years because there is a low probability of signal interception and interference. Digital Spread Spectrum technology breaks the voice stream into small fragments and spreads them over a wide range of frequencies for transmission to a receiver. Only the receiver that is uniquely registered to the transmitter will be able to reassemble the signal to deliver the voice stream. The SoundStation2W console and base station act as both transmitters and receivers. The console will only reassemble the signal sent from its matching base station and vice versa. Accordingly, the console will operate within 150 feet of the paired base station. The one-to-one pairing of console and base station ensures secure voice signal transmission. The SoundStation2W implements Digital Spread Spectrum using frequency hopping encoding. Frequency hopping transmits the audio signal fragments over rapidly switching frequencies in the 2.4 GHz and 1.9 GHz bands. Frequency hopping enables the SoundStation2W to automatically detect and avoid sources of potential interference such as other SoundStation2W phones or 802.11x WLAN clients.

Security

The SoundStation2W is a highly secure voice communications solution. There are ve factors that contribute to the robust security: 1. Unique pairing between console and base station. 2. WDCT and DECT digital spread spectrum technology provides secure transmission. 3. The frequency hopping WDCT and DECT implementation makes it even more difcult for voice signal to be intercepted. 4. 64 bit voice encryption between the base station and console. This adds yet another layer of security in order to provide utmost condence in the SoundStation2W solution. 5. Aux Out recording is controlled from the console user interface.
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Mobile Phone Mode

Mobile Phone Mode is an additional new mode of operation offered by the SoundStation 2W. This feature enables you to combine the convenience of a mobile phone with the acoustics of a conference phone. For example, if you were in a call on your mobile telephone, you could connect your mobile telephone to the SoundStation2W and use its speaker and microphones to continue your conversation and include everyone in the room in the conversation. In this mode the call is travelling over the mobile phone network. The 2.4 GHz (WDCT) or 1.9 GHz (DECT) wireless link to the the basestation is not required. Mobile Phone Mode provides unlimited exibility to conference anywhere, even in environments where there are no analog lines or telephony infrastructure. Use the provided mobile phone connector cable to connect your mobile phone to the SoundStation2Ws mobile phone input/output jack. The connector and the mobile phone cable will plug into a standard 2.5mm headset jack. A headset adaptor may be necessary to adapt your mobile phone to this connector. Adaptors are widely available at electronics stores and mobile phone outlets for universal hands-free kits.
The LCD on the console will display Mobile Phone In when it detects a connected mobile phone. The mobile phone interface is used for all dialing and call management functions during Mobile Phone Mode. Do not press the on the console when using Mobile Phone Mode. No calls can be made via SoundStation2W while a mobile phone is connected to the SoundStation2W. The Phone Book can be viewed during a call with a mobile phone. Calls may not be placed via the Phone Book while a mobile phone is connected. A mobile phone cannot join a call in progress on SoundStation2W. Aux Out will be inactive during a call with a mobile phone. The base does not have to be powered up to use the SoundStation2W in this mode. The console may be used as an additional speaker and microphones. Some mobile phones will not be detected until a call is initiated by the mobile phone after it is connected to the SoundStation2W. Voice quality may vary depending on the mobile phone connection and model. Be certain to drop the call at the mobile phone before disconnecting the cable from the SoundStation2W.

Using your mobile phone, you can place calls and take advantage of the SoundStation2Ws high quality speakers and microphones.
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Using SoundStation2W

Placing a Call
SoundStation2W allows you to place a call over an analog line or through an analog terminal adapter (ATA). Several methods are available to initiate a call.
Direct Dial Indirect Dial
1. To obtain dial tone, press the key. 2. Dial the desired number. To cancel the call, press the key.
1. From the Ready screen, dial the desired number. 2. Press the key or the SEND soft key to make the call. If you make a mistake entering the telephone number, press the <DEL soft key. Press the CANCEL soft key to cancel the call.

Answering a Call

Press the key or any number key to answer an incoming call. Pressing the button will override all other telephone activities. The three LEDs will blink green when the phone rings.

Answering a Second Call

If you are on a call when another call is received, you will hear a tone if your phone system is setup to support Call Waiting. Press the Conference button to answer the incoming call. This rst call will be automatically placed on hold.
Switch back and forth between calls using the conference button.
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Ending a Call

To end a call, press the key.

Call Hold

When a call is on hold, you cannot hear your remote party, and they cannot hear you. To place a call on hold, press the HOLD soft key. The LEDs on the top of your SoundStation2W will blink red. To resume a call, press the RESUME soft key.

Call Mute

When a call is muted, you can hear the remote party, but they cannot hear you. To mute a call, press the mute button. The LEDs on the top of your SoundStation2W will glow red when your call is muted. To release mute, press the mute button again.

Call Timer

Call progress on an active call is monitored through a local call timer. This is visible within the active call window on the display.
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Redial

SoundStation2W stores the number that was last dialed. This number can be recalled using the REDIAL soft key. Press the REDIAL soft key. The last number called will be displayed and dialed. OR Press the key and then the REDIAL soft key. The last number called will be displayed and dialed.

Speed Dial a Number

You can speed dial any entry in your Phone Book, in either of these ways:

Speed Dial Number First

1. Enter the 1- or 2-digit Speed Dial number. 2. Press the Phone button or the SEND soft key. If a Speed Dial entry does not exist, a Not Assigned notice will appear. You can enter a new Speed Dial number or press the CANCEL soft key to leave the Speed Dial Menu.

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Language

SoundStation2W allows you to select your preferred language for the phone to use when displaying information. To change the language setting: 1. Press the Menu button and choose Settings. 2. Cycle through the options using the Scrolling buttons and choose Language, and then press the Select button. 3. Cycle through the available languages by pressing the Scrolling buttons or the < and > soft keys. 4. Press the SAVE soft key or Select button to apply the selected language setting or the Exit button to cancel this change.
SETTINGS PHONE BOOK THIS PHONE BRIDGE SETUP

SETTINGS

BACKLIGHT LANGUAGE RINGER TYPE

Conferencing - using the

button
If your telephone system supports multi-party call conferencing, then you can establish multi-party calls with your SoundStation2W. Check with your System Administrator to determine the number of parties that can be conferenced together. Your System Administrator may need to activate multiparty conferencing features or provide you with instructions specic to your telephone system. OR 1. Press the HOLD soft key to place the rst call on hold. 2. Press the Conference button and enter the number you wish to call. You may use the Redial or Direct Dial method.

Adding a call

1. While on an active call, press the Conference button. The rst call is automatically placed on hold. 2. Dial the number you wish to call. You may use the Redial or Direct Dial method. 3. Press the Conference button or JOIN soft key to join the second call. To drop the second call, press the Conference button again.
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Bridge Soft Key

You may program the telephone number of your preferred conferencing bridge vendor into the SoundStation2W so that it is immediately available.
Programming the Bridge number
The SPEED DIAL soft key will not display when the bridge number is congured.
1. Press the Menu button, choose Bridge Setup using the Scrolling buttons, and press the Select button. 2. Choose Enter Phone Number and press the Select button and then enter the bridge number using the dial pad. Enter any necessary prex such as 9 and/or 1. If you make a mistake entering the number, use the <DEL soft key to correct the error. 3. Press the SAVE soft key or CANCEL soft key if you wish to cancel the procedure.
Editing the Bridge soft key
1. Press the Menu button, choose Bridge Setup using the Scrolling buttons, and press the Select button. 2. Choose EDIT soft key, press the Select button and enter the new soft key label using the dial pad. The rst six characters will display. If you make a mistake entering the soft key label, use the <DEL soft key to correct the error. 3. Press the SAVE soft key or CANCEL soft key if you wish to cancel the procedure.

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Deleting an entry

1. Choose the entry you wish to delete and press the Select button. 2. Press the REMOVE soft key. Press the OK soft key to remove or the CANCEL soft key to leave the menu without removing.

View System Information

This feature displays the following information about the SoundStation2W: Location and Number, System Information, and Registration Information. With this feature you can easily identify the home room location for the phone.
Location and Number System Information
1. Press the Menu button and choose This Phone and press the Select button. 2. Cycle through the options using the Scrolling buttons and choose Location and Number, and then press the Select button.

Registration Information

1. Press the Menu button and choose This Phone and press the Select button. 2. Cycle through the options using the Scrolling buttons and choose System Information, and then press the Select button.
1. Press the Menu button and choose This Phone and press the Select button. 2. Cycle through the options using the Scrolling buttons and choose Registration Information, and then press the Select button.
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Standby Mode

The phone has an automatic power save function to extend battery operated usage. The product will switch into Standby within one minute of being in an idle inactive state. The console will not go into Standby if there is an active call, even if there are pauses in the conversation. If the console is registered to the base station, and the phone goes into Standby mode, the LCD will display a READY message. The console will switch into Standby mode even when it is not registered to the base station. In the case where the console isnt registered to the base station and goes into Standby, the LCD will display a NO SIGNAL message. Any key press will wake the phone up. All features of the phones are instantly available by pressing the normal key sequences. Incoming calls and paging also functions normally while the phone is in Standby, and will switch the phone to active use mode.
Standby mode saves power but is not an Off function. If you want to fully turn the unit off, unplug the battery. While in Standby mode, the LCD display will still show estimated remaining talk time. Talk time is shown numerically in hours to the right of the battery icon. The console will switch into Standby, even if it is not registerd to the base station. For example, if you travel with the phone to a remote location without the base station, the console will switch into Standby to conserve power. The console will automatically reregister to its base station from Standby mode, if it is within range and the base station is powered. In some cases, the phone will not go into Standby mode when a mobile phone is plugged in, even if the mobile phone is not in an active call. In these cases the LCD message will continue to say Mobile Phone In. Either turn off the mobile phone, or unplug it from the console to enable Standby. The phone will not go into Standby while charging.

The Aux Audio Out does not support external loudspeaker systems.

Paging the Console

You can locate a misplaced console by using the paging feature. When paging, the console beeps. This will allow you to locate the console. 1. Press the Page button on the base station to locate the SoundStation2W console. 2. The console will play a sound to indicate its location. The console will continue to beep until any key on the console is pressed or until the Page button on the base is pressed.

Power On Page

In Use
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LCD Message Summary

The following messages are displayed on the console LCD to represent various usage conditions.

LCD Message

Ready No Signal Call Ended Mobile Phone In Searching for Signal Enter Number Charging Base Paging Battery Low

What it means:

Phone is in idle state and ready to make calls. Signal strength is too weak to carry a call. The call has been dropped. A mobile phone is plugged in to the mobile phone jack OR a mobile phone call has been initiated. Attempting to contact the base station to establish a connection. Enter the number you wish to dial. A charger is plugged in and battery is recharging. Page button on base was pressed to locate the console. The charge in the battery has depleted. A recharge is required to continue reliable operation of your SoundStation2W. Phone received an incoming call.

What you will see:

Idle screen. Antenna icon will show zero bars. Call Ended with elapsed time indicated. Mobile Phone In Searching for Signal Digits of the number you are dialing. Charging Base paging. Press any key to stop beeping. The remaining talk time and an audible warning tone. Incoming Call

Incoming Call

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Troubleshooting

No Signal
No Signal is displayed when the console loses contact with the base. Verify the following: If the console and base station Check that the base station is are separated by multiple brick powered up. walls, this will reduce the avail Make sure that the console is able range between the base and not out of the allowed range console. (150 feet). Move the console to a location where there are fewer obstructions or walls between console and base station.

No Dial Tone

The base station must be plugged into an analog telephone jack. If the dial tone is not heard, verify the following: Check that the base is powered Check that the base is conon. nected to an analog telephone Check that the console is opera(POTS) line. tional.

Does Not Ring

Check that the ringer is not turned off. See Ringer Type Selection, page 15.
Try increasing the ringer volume.

Flickering LCD

If your screen appears to icker, it may be because you are using a certain type of orescent lightKeypad Input Doesnt Register
ing in your building. Move the SoundStation2W away from the lights.
This could happen if you enter information too quickly. Press the alphanumeric buttons more slowly.
Mufed or in a well Reception
This is caused by highly reverberant rooms and people speaking too far from the microphone. Speak closer to the console so Add more sound absorbency to that the microphones pick up the room. your speech more accurately.
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Short Silences, Echoes, or Clipped Speech
Do not move the SoundStation2W console while it is in use. Keep your hands away from the console during calls. To avoid excessive noise around SoundStation2W, move computers, projectors, papers, cups, and other noise-producers away from the console.

Physical Damage

At the beginning of each call, let someone at each location speak in turn for a few moments to enable SoundStation2W to adapt to its environment. The other parties may be using non-Polycom equipment which may cause strange audio. Try calling again; a different line may provide a better connection.
If physical damage is severe enough that the internal parts become visible, disconnect the SoundStation2W immediately.
Do not reconnect to the telephone network until the SoundStation2W has been repaired.

For Best Performance

Your SoundStation2W performs optimally when you follow these guidelines: Position the SoundStation2W in the center of the conference table or desk. The SoundStation2W works best in rooms that are 10x20 or smaller. Do not move the SoundStation2W during a call. Do not shufe papers near the SoundStation2W. If using extended microphones, extend the cables to their full length and point their microphones away from the console. Speak at a normal conversation level, and direct your voice towards the SoundStation2W, or towards the extended microphone. Unplug all cords from the base and console before cleaning the SoundStation2W. Do not use liquid cleaners or aerosol cleaners. Use a damp, soft cloth for cleaning.
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Administrator Guide

Administrative Setup - Overview
The Administrative Setup menu consists of the following options. If desired, you can set a passcode to access the administrative options on the SoundStation2W. There will not be any passcode required when you rst use the phone. Location: 3 Location Name This Phone # Caller ID Enter a name for the SoundStation2Ws location, such as Conference Room B. Enter the SoundStation2Ws telephone number. Turn Caller ID on or off (if available).

Audible Alerts

You can turn the Low Battery and Signal Strength audible alerts on or off. By default, the Low Battery audible alert will be on, but the Signal Strength audible alert will be off. 1. Press the Menu button, choose Admin Setup and press the Select button, enter passcode (if required) and press the ENTER soft key. Choose Phone System using the Scrolling buttons, and press the Select button. 2. Choose Audible Alerts using the Scrolling buttons, and press the Select button. Choose either Low Battery or Signal Strength using the Scrolling buttons, and press the Select button. Press the ON or OFF soft key or cycle through the options using the Scrolling buttons. 3. Press the SAVE soft key or the Select button to save your entry. You may press the Exit button to cancel your entry.
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Flash Timing

You can adjust the timing of the Flash delay to 75, 100, 300, or 600 milliseconds. 1. Press the Menu button, choose Admin Setup and press the Select button, enter the passcode (if required) and press the ENTER soft key. 2. Choose Phone System followed by Flash Timing from the available options and press the Select button. 3. Use the <- and -> soft keys to step through the available Flash Timing options. 4. Press the SAVE soft key to save changes. You may press the Exit button to cancel your selection. 5. After about 15 seconds you should hear the tone, and you should see READY appear on the consoles LCD screen. This indicates that the console and base station have reconnected. The new settings will now be active.

ADMIN SETUP

LOCATION PHONE SYSTEM PASSCODE FLASH TIMING

500 mS

If you change the Flash Timing setting while you are on a call, the new setting will become stored as soon as the user goes back onhook after the call.
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Diagnostics

Mic (Microphone) Test
You may test the SoundStation2Ws microphones to ensure that they are working optimally.
If testing microphones meter indicates that it is receiving an atypically low or high sample, despite appropriately controlled input, contact Polycom Technical Support.

1. Press the Menu button, choose 3. Choose any microphone using Admin Setup and press the the Scrolling buttons, and press Select button, enter passcode (if the Select button. required) and press the ENTER soft The testing microphones LED key. Choose Diagnostics using will glow red. the Scrolling buttons, and press The testing microphone will the Select button. begin sampling at a 1 Hertz rate, 2. Choose Mic Test using the 50% duty cycle. Scrolling buttons, and press the The display will show a meter Select button. The microphones that modulates according to the are numbered according to the relative sample received by the diagram. testing microphone. MIC 1
Console SPKR (Speaker) Test
You can select an acoustic test signal to drive through the SoundStation2Ws speaker for speaker testing and to sample the room acoustics. 1. Press the Menu button, choose Sine Sweep is a test signal Admin Setup and press the consisting of a 100 Hertz to Select button, enter passcode (if 3,500 Hertz sine wave whose required) and press the ENTER soft frequency is swept according to key. Choose Diagnostics using a linear progression of frethe Scrolling buttons, and press quency as a function of time, or the Select button. (t)=A*sin(kt). 2. Choose Console Speaker Test One kilohertz Tone is a conusing the Scrolling buttons, and stant tone generated at exactly press the Select button. Choose 1,000 Hertz. the desired signal using the Scrolling buttons
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White Noise is a signal whose energy is distributed uniformly among all frequencies within a band of interest, which for the SoundStation2W
3. Press the Select button to activate the signal.

Restore Defaults

Restoring the defaults will irretrievably remove all settings and data that have been entered since the SoundStation2W was rst installed. 1. Press the Menu button, choose Admin Setup and press the Select button, enter passcode (if required) and press the ENTER soft key. Choose Diagnostics using the Scrolling buttons, and press the Select button. 2. Choose Restore Defaults using the Scrolling buttons, and press the Select button. Press the OK soft key if you wish to restore defaults or the CANCEL soft key or the Exit button to return to the Diagnostics submenu. Phone Book entries and Speed Dial numbers are not lost when restoring all defaults.

Software Upgrade

Please refer to the SoundStation2W section of the Polycom website at www.polycom.com for information on software upgrades.
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Specications and Warranty Information
Limited Warranty and Limitation of Liability
Limited Warranty Polycom warrants to the end user (Customer) that this product will be free from defects in workmanship and materials, under normal use and service, for one year from the date of purchase from Polycom or its authorized reseller. Polycoms sole obligation under this express warranty shall be, at Polycoms option and expense, to repair the defective product or part, deliver to Customer an equivalent product or part to replace the defective item, or if neither of the two foregoing options is reasonably available, Polycom may, in its sole discretion, refund to Customer the purchase price paid for the defective product. All products that are replaced will become the property of Polycom. Replacement products or parts may be new or reconditioned. Polycom warrants any replaced or repaired product or part for ninety (90) days from shipment, or the remainder of the initial warranty period, whichever is longer. Products returned to Polycom must be sent prepaid and packaged appropriately for safe shipment, and it is recommended that they be insured or sent by a method that provides for tracking of the package. Responsibility for loss or damage does not transfer to Polycom until the returned item is received by Polycom. The repaired or Exclusions replaced item will be shipped to Customer, at Polycoms expense, not later than thirty (30) days after Polycom receives the defective product, and Polycom will retain risk of loss or damage until the item is delivered to Customer. LIMITATION OF LIABILITY. TO THE FULL EXTENT ALLOWED BY LAW, POLYCOM EXCLUDES FOR ITSELF AND ITS SUPPLIERS ANY LIABILITY, WHETHER BASED IN CONTRACT OR TORT (INCLUDING NEGLIGENCE), FOR INCIDENTAL, CONSEQUENTIAL, INDIRECT, SPECIAL, OR PUNITIVE DAMAGES OF ANY KIND, OR FOR LOSS OF REVENUE OR PROFITS, LOSS OF BUSINESS, LOSS OF INFORMATION OR DATA, OR OTHER FINANCIAL LOSS ARISING OUT OF OR IN CONNECTION WITH THE SALE, INSTALLATION, MAINTENANCE, USE, PERFORMANCE, FAILURE, OR INTERRUPTION OF ITS PRODUCTS, EVEN IF POLYCOM OR ITS AUTHORIZED RESELLER HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES, AND LIMITS ITS LIABILITY TO REPAIR, REPLACEMENT, OR REFUND OF THE PURCHASE PRICE PAID, AT POLYCOMS OPTION. THIS DISCLAIMER OF LIABILITY FOR DAMAGES WILL NOT BE AFFECTED IF ANY REMEDY PROVIDED HEREIN SHALL FAIL OF ITS ESSENTIAL PURPOSE.

Model Number Serial Number and/or Date of ManuIf requested, this information must be provided to the telephone company.

Country of Origin

facture
ment is malfunctioning and that if the registered equipment is malfunctioning, the use of such equipment shall be discontinued until the problem has been corrected. If, in the unlikely event that this
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equipment causes harm to the network, the telephone company will notify you in advance that temporary discontinuance of service may be required. However if advance notice is not practical, the telephone company will notify you as soon as possible. Also, you will be advised of your right to file a complaint with the FCC if you believe it necessary.
The telephone company may make
changes to its facilities, equipment, operations or procedures that could affect the operation of the equipment. If this happens, the telephone company will provide advance notice so you can make the necessary modifications to maintain uninterrupted service.
Ring Equivalency Number (REN)
The REN is used to determine the quantity of devices that may be connected to the telephone line. Excessive RENs on the telephone line may result in the devices not ringing in response to an incoming call. Typically the sum of RENs should not exceed five (5.0). To be certain of the number of devices that may be connected to a line (as determined by the total RENs) contact the local telephone company.

Automatic Dialing

WHEN PROGRAMMING EMERGENCY NUMBERS AND/OR MAKING TEST CALLS TO EMERGENCY NUMBERS: 1. Remain on the line and briefly explain to the dispatcher the reason for the call. 2. Perform such activities in the offpeak hours, such as early morning or late evening.
Telephone Company Connector
A FCC compliant telephone cord and modular plug is provided with this equipment. This equipment is designed to be connected to the telephone network or premises wiring using a compatible modular jack that is Part 68 compliant. See the rest of these installation instructions for details.
Canadian Telephone Company Requirements
NOTICE: The Industry Canada label identifies certified equipment. This certification means that the equipment meets telecommunications protective, operational and safety requirements as prescribed in the appropriate Terminal Equipment Technical Requirements document(s). The Department does not guarantee the equipment will operate to the users satisfaction. Before installing this equipment, users should ensure that it is permissible to be connected to the facilities of the local telecommunications company. The equipment must also be installed using an acceptable method of connection. The customer should be aware that compliance with the above conditions may not prevent degradation of service in some situations. Repairs to certified equipment should be coordinated by a representative designated by the supplier. Any repairs or alterations made by the user to this equipment, or equipment malfunctions,

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Connection to party line service is subject to state tariffs. (Contact the state public utility commission, public service commission or corporate commission for information.)
IMPORTANT: The antenna used for this transmitter must be installed to provide a separation distance of at least 20 centimeters from all persons and must not be co-located or operating in conjunction with any other antenna or transmitter.
SoundStation2W Administrator Guide - 43
CE Mark R and TTE Directive
This SoundStation2W has been marked with the CE mark. This mark indicates compliance with EEC Directives 89/336/ EEC, 73/23/EEC 1999/5/EC. A full copy of the Declaration of Conformity can be obtained from Polycom Ltd, 270 Bath Road, Slough, Berkshire, SL1 4DX, UK. Declaration of Conformity: Hereby, Polycom Ltd. declares that this SoundStation2W is in compliance with the essential requirements and other relevant provisions of Directive 1999/5/EC. Konformitetserklring: Hermed erklrer Polycom Ltd., at indestende SoundStation2W er i overensstemmelse med de grundlggende krav og de relevante punkter i direktiv 1999/5/EF. Konformittserklrung: Hiermit erklrt Polycom Ltd., dass der SoundStation2W die grundlegenden Anforderungen und sonstige magebliche Bestimmungen der Richtlinie 1999/5/EG erfllt. : , Polycom Ltd. () SoundStation2W 1999/5/K. Vaatimustenmukaisuusvakuutus: Polycom Ltd. vakuuttaa tten, ett SoundStation2W on direktiivin 1999/5/EC keskeisten vaatimusten ja sen muiden tt koskevien snnsten mukainen. Dclaration de conformit : Par la prsente, Polycom Ltd. dclare que ce SoundStation2W est conforme aux conditions essentielles et toute autre modalit pertinente de la Directive 1999/5/CE. Dichiarazione di conformit: Con la presente Polycom Ltd. dichiara che il SoundStation2W soddisfa i requisiti essenziali e le altre disposizioni pertinenti della direttiva 1999/5/CE. Verklaring van overeenstemming: Hierbij verklaart Polycom Ltd. dat diens SoundStation2W voldoet aan de basisvereisten en andere relevante voorwaarden van EG-richtlijn 1999/5/EG. Declarao de Conformidade: Atravs da presente, a Polycom Ltd. declara que este SoundStation2W se encontra em conformidade com os requisitos essenciais e outras disposies relevantes da Directiva 1999/5/CE. Declaracin de conformidad: Por la presente declaracin, Polycom Ltd. declara que este SoundStation2W cumple los requisitos esenciales y otras clusulas importantes de la directiva 1999/5/CE. verensstmmelsefrklaring: Polycom Ltd. frklarar hrmed att denna SoundStation2W verensstmmer med de vsentliga kraven och vriga relevanta stadganden i direktiv 1999/5/EG.

A POLYCOM DATA SHEET

Polycom SoundStation2W
Wireless Conference Phone
Superb voice conferencing performance with wireless freedom and flexibility
The Polycom SoundStation2W wireless conference phone extends mobile conferencing to virtually any environment by eliminating the need to connect via dedicated telephone or data lines. Anywhere high-quality voice conferencing is needed, the SoundStation2W phone delivers. With patented Polycom Acoustic Clarity technology delivering exceptional performance and voice quality, the SoundStation2W phone also provides secure encryption, frequency hopping for uninterrupted conversations, seamless integration with mobile phones or PCs for dialing, and a long-lasting lithium-ion battery that provides up to 24 hours of talk time and 160 hours on standby. The SoundStation2W Base Station connects to any standard analog telephone line, and the conference phone console itself can roam up to 150 feet from the base station. Full duplex audio provides natural, simultaneous two-way conversations without clipping or drop-outs. Users can speak in normal tones and be heard clearly up to ten feet awaymaking every call more productive. Dynamic Noise Reduction (DNR) actively removes background noise such as that caused by projectors and ventilation systems, while 360-degree microphone coverage with intelligent mixing highlights the person speaking, not distracting ambient sounds. In addition, the SoundStation2W conference phone features No More Buzz technology that resists interference from mobile phones and other wireless devices, delivering clear communications without distraction. The SoundStation2W phone also enables users to instantly connect their mobile phones to the conference phone. This mode gives users the option to dial directly through their mobile phones and use the SoundStation2W as a high-quality conference phone. Since the call is dialed through the mobile phone network, true portability and wireless freedom eliminates the need for an analog phone line. The SoundStation2W phone can also be connected to a computer for use with Internet phone calls.*
Note: SoundStation2W models use either 2.4 GHz WDCT (Worldwide Digital Cordless Telecommunications) or the 1.9 GHz DECT (Digital Enhanced Cordless Telecommunications) standards, depending on the wireless requirements where the phone will be used. * Computer calling cable included with SoundStation2W EX model, optional on other models

Benefits

M ore productive calls Patented Polycom Acoustic Clarity technology delivers crystal-clear conversations, making conference calls more productive P roven and secure wireless technology - With voice encryption for added security F reedom Conference without cords up to 150 feet from the base station L ong lasting battery Up to 24 hr. talk time from lithium-ion battery, with portable charger included R esists interference from mobile phones Clearer calls with no distracting noise from wireless devices U nparalleled flexibility Applications Port enables conferencing through mobile phones and computers E asy to use and install Works like other Polycom conference phones, compatible with any analog phone line I nvestment protection Software upgradeable through mini-USB port
Polycom SoundStation2W Specifications

Console

Size (L x W x H) 14.5 x 12.25 x 2.5 in (36.8 x 31.1 x 6.4 cm) Weight 1.90 lb. (0.86 kg) (without battery) Power 12VDC nominal; supplied by battery or portable AC charger Portable charger power supply size & weight 2.2 x 2.85 x 1.85 Weight 1.0 lbs (0.45 kg) Wireless Capability Wireless protocol 2.4 GHz WDCT or 1.9 GHz DECT Digital Spread Spectrum with Frequency Hopping Signal range 150 feet from base station Dual diversity antennas Battery Rechargeable Lithium-Ion battery pack Talk time 12 hrs. (Basic Version), 24 hrs. (EX Version) Standby time Up to 80 hrs. (Basic Version), 160 hrs. (EX Version) Charge time 4 hrs. (Basic Version), 8 hrs. (EX version) Signal strength and battery status continuously displayed on LCD Portable console charger 1 Amp standard 110V power supply Security 64 bit voice encryption between console and base station Aux out record feature activated via console keypad Applications Port Four-foot mobile phone cable with standard 2.5mm headset plugs Four-foot computer calling cable to connect to lineout and line-in ports on computer* Display High resolution backlit graphical LCD Caller ID and phone book Support for multiple Caller ID standards --Bellcore type 1 (requires a telephone company subscription for activation) --ETSI --DTMF --British Telecom Phone book/speed dial list up to 25 entries Keypad 12-key telephone keypad On-hook/off-hook, conference, mute, volume up/ down keys, menu, navigation keys 3 context sensitive soft keys including redial, hold, programmable conference key Console loudspeaker Frequency response: 300 to 3300 Hz Volume: adjustable to 94 dBA SPL (peak) volume at 1.0 meters Console microphones 3 cardioid microphones 300 to 3500 Hz Audio Polycom Acoustic Clarity full duplex IEEE 1329 Type 1 @ -2dB idle limit Up to 10 ft. microphone pick-up range Gated microphones with intelligent microphone mixing Dynamic noise reduction

Polycom Worldwide Headquarters 4750 Willow Road, Pleasanton, CA 94588 1.800.POLYCOM or +1.925.924.6000 www.polycom.com
2011 Polycom, Inc. All rights reserved. POLYCOM, the Polycom Triangles logo and the names and marks associated with Polycoms products are trademarks and/or service marks of Polycom, Inc. and are registered and/or common law marks in the United States and various other countries. All other trademarks are property of their respective owners. No portion hereof may be reproduced or transmitted in any form or by any means, for any purpose other than the recipients personal use, without the express written permission of Polycom. 2477_0111
Console interfaces 2.4 GHz WDCT or 1.9 GHz DECT radio interface to base station 2.5 mm headset jack for cell phone connection (cable included)2 Interface to charger Mini-USB port for software upgrades 2 EX microphone connections (EX version only) Console locking grommet (compatible with standard laptop/PC security cables) Wall mounting fastening holes

Base Station

Size (L x W x H) 5.9 x 5.9 x 1.6 in (15.07 x 15.07 x 4.1 cm) Wall mountable Weight 0.7 lb. (0.32kg) User interface Power LED Call in progress LED Console Locating Button with audible console feedback Power Power: 110V, 50/60 Hz (power supply included) Base station power supply size & weight 1.9 x 2.4 x 1.65 Weight 0.55 lbs (0.25 kg) Base station audio auxiliary output Style: RCA jack Output activated from console menu to ensure privacy Base station telco interface Network connection: 2-wire RJ-11 analog PBX or PSTN interface Speech mode Bandwidth 300 Hz to 3.3 kHz Network requirements: compatible with standard PSTN and PBX networks, analog or G.711 encoded Accessories 2 cardioid extension microphones Hz (for EX version only, wired mics) 4-Cell battery pack with 24 hour talk time 2-Cell battery pack with 12 hour talk time Replacement portable console charger Replacement cell phone connector cable
Regulatory compliance UL/C-UL ICES-003 FCC Part 15.247 FCC Part 68 CE Mark (R and TTE Directive) A-Tick and C-Tick Marks Environmental requirements Operating temperature: 40 - 104F (5 - 40C) Relative humidity: 20% - 85% (noncondensing) Storage temperature: -22 - 131F (-30 - 55C) Recommended room conditions Reverberation time: <0.54 seconds Noise level: <48 dBa Approx room size: 10x20 SoundStation2W ships with: Tabletop phone console with integrated display and keypad Compact base station Rechargeable Li-Ion battery pack Portable console charger 4 ft. cell phone connection link 4 ft. computer calling cable3 Base station power cable 1 7-ft. (2.1m) base station telco cable User documentation (user guide CD, quick installation guide, registration card) Warranty 1 year 1. Not all mobile phone models support the SoundStation2W mobile phone connector. Conferences using some mobile phone models may experience diminished audio quality or other functionality. For a list of mobile phones that are know to work well with the SoundStation2W, please consult www.polycom.com. 2. SoundStation2W uses a cable that connects to a standard 2.5mm headset connector. If your mobile phone model does not support this type of connection you will need an adapter (not included). 3. Computer calling cable included with SoundStation2W EX model, optional on other models