From www.studio.adobe.com
Convert QuarkXPress files
Perhaps the greatest concern to QuarkXPress users who want to use Adobe InDesign is the large store of XPress files on our hard drives. Fortunately, you can convert most of your QuarkXPress files and templates into InDesign documents. In this tutorial, well tell you what you need to know to make this feature work for you. Note that InDesign CS 2 can open QuarkXPress 3.3 and 4.x documents and templates. It can convert documents and templates from multi-language QuarkXPress Passport 3.3 and 4.1x files. (InDesign CS can open QuarkXPress Passport files of the same versions only if they have been saved as single-language files.) QuarkXPress 5 files must be saved backward to QuarkXPress 4 format. Files from XPress 6 are an even bigger hassle: You have to save them as version 5 files, then open them in version 5 and save them down to version 4. (InDesign can also open Adobe PageMaker 6.5 and 7.0 files as well.) Although we dont know what Adobe has planned for later versions of InDesign, it would surprise us if they ever update this feature so that it can open files from XPress 5 or later; we think of it as a limited time opportunity. All but the most simple XPress documents will likely require some reworking in InDesign. The more designintensive your pages, the more likely youll have to do significant cleanup. That said, we also know of cases in which very complex pages converted without any changes whatsoever. On the other hand, we have heard of at least one case of a commercial printer opening a customers XPress files in InDesign without consulting with the client first (because he wanted to print from InDesign instead)this is clearly a really bad idea.

What translates well

InDesign can read all the paragraph and character styles, master pages, and RGB or CMYK colors in the XPress document (colors other than CMYK and RGB may be an issue, which well discuss below). The page geometry (where things are on the page) and XPresscreated and linked items will almost always be converted correctly, but proof the files closely for small glitches, like objects that have moved slightly. Text formatting will usually be converted well, but many line endings may break slightly differently because InDesign uses a different composition engine.

Conversion isnt perfect

When InDesign opens a QuarkXPress file, it must do a file translation into the InDesign format. This translation is extremely difficult, partly because Quark hasnt made public their secret and proprietary file format information. (Adobe had to decode it themselves). Plus, InDesign performs a great many page layout functions differently than XPress does, and there are some XPress features which dont exist at all in InDesignlike layout spaces and most of the web features. As with translations between spoken languages, conversions from QuarkXPress arent flawless. Its our experience that InDesigns conversion can get you about 90 percent of the way there in an average document.

Think templates

In our opinion, your best strategy is to think about opening templates rather than files. That is, open template files, or open old XPress documents that youre going to significantly update anyway. Use the conversion process to create new InDesign templates which can be used to produce new projects. Or, if you have files that have elements which are frequently used in many documents, convert those files only as needed. Converting all your legacy QuarkXPress or PageMaker documents into InDesign documents is probably a waste of time.

Tutorial

ADOBE INDESIGN CS2 2
Even if you only work in InDesign from now on, youll probably still want to keep a copy of XPress around to open old legacy documents. This is just a harsh reality of publishingDavid still keeps an old copy of PageMaker handy to deal with the documents he created in the late 1980s!
Converting a QuarkXPress file is usually as simple as choosing Open from the File menu, and selecting the file (or dragging the file on top of the InDesign application icon). However, there are a few preliminaries that we recommend you follow which usually make the process go smoother.
The Conversion Warnings dialog box
Note that opening an XPress file in InDesign takes much longer than simply opening a normal file. The length of time depends entirely on the documents contents, but its not uncommon for the conversion process to take several minutes per page. This may be a good time to take a break and go get a latt.

First steps

First, its a good idea to open your QuarkXPress document in XPress and make sure that all the fonts and graphics are up-to-date. Then, resave and rename the file using the Save As function. These steps generally eliminate InDesign errors which occasionally pop up, such as, There was an error reading the file, The document includes one or more broken links to external image files, and even Cannot convert the document. The conversion also generally works the best if linked graphics reside on your local hard drive, rather than on a network server or removable disk. Also, objects created by some third-party XPress XTensions may not convert properly (or at all). If you have trouble converting the file, you may have to disable the problem XTension and resave the file from XPress.
Problem areas to look for
Always proof your newly converted document carefully. The following list describes some of the areas which are likely to be the most problematic when converting QuarkXPress files, but its by no means complete.
Runaround Text wrapping is handled completely
differently by each application. Its likely that youll have to re-apply text wrap to many graphics.
Clipping paths Images that contain clipping paths usually appear correctly in InDesign, but weve found that inexplicably the clipping paths sometimes get messed up in one way or another. Turning the path off and back on again in the Clipping Paths dialog box usually fixes this issue. Colors RGB, CMYK, and Multi-ink colors should

The conversion process

When converting a file, InDesign displays a series of messages describing what its doing. When it finishes, it may display a Conversion Warnings dialog box, which lists objects it had trouble converting and missing resources. However, this isnt necessarily a complete list of everything which didnt convert!
translate just fine. However, if youve defined objects using the Pantone, Trumatch, or Focoltone color libraries, these inks will be converted to CMYK definitions. However, they will still be listed as spot colors and separate on their own spot color plates, so this usually isnt a big problem.

Keyboard shortcuts for styles InDesign uses a smaller number of keyboard shortcuts for character and paragraph styles than QuarkXPress. Those shortcuts which dont fit InDesigns restricted range are dropped (the styles are still there, however).

ADOBE INDESIGN CS2 3

Colorized images InDesign supports colorizing only

Other conversion options

Opening an XPress document in InDesign isnt the only way to transfer your assets to your new page-layout program. You may find that it is easier, faster, or more convenient to transfer just parts of the document and rebuild the file in InDesign from scratch. Here are a few things to keep in mind. You can export your text stories as Microsoft Word files (or Rich Text Format files in XPress for Windows or XPress 6) and import them into InDesign. We also find it helpful to use XPresss Collect for Output feature to pull together all the graphics in one place, making them easier to import into InDesign. One of the best ways to repurpose content from XPress or InDesign or any other program is XML. In our opinion, the Avenue.Quark XML tools that ship with QuarkXPress 6 arent currently particularly useful. However, there are several other Quark XTensions on the market that help you get XML out of XPress, like RoustaboutXT from Apropos Toy & Tool Development (www.attd.com), WebXPress from Gluon (www.gluon.com), and EasyPress from Atomik (www.easypress.com). Once you have XML files in hand, you can import them into InDesign.
Excerpted from Moving to InDesign: Use What You Know About QuarkXPress and PageMaker to Get Up to Speed in InDesign Fast! by David Blatner, Christopher Smith and Steve Werner. 2005. Used with permission of Pearson Education, Inc. and Peachpit Press.
black-and-white and grayscale TIFFs. XPress supports colorizing a few other file formats; these lose their coloring.
Nonprinting images Occasionally, some images in a
document will become non-printing for no particular reason. You can quickly test to see if this is happening to you by switching into the Preview mode, which hides all non-printing items. The fix is simple: Select the image with the Direct Select tool and turn off the Nonprinting checkbox in the Attributes palette.

Special characters and type styles QuarkXPress has a
few special characters which dont exist in InDesign. These include the flex space (which is converted to an en space) and the superior style (usually converted to superscript). Bold and italic formatting is only maintained if the true font exists (faux bold or italic will appear on the InDesign page highlighted in pink). Shadow and outline styles arent supported in InDesign.

Getting help

Adobe has two Support Knowledgebase documents which are helpful for dealing with conversion issues beyond what is covered in this tutorial. Document 331387 lists features which are supported in InDesign and which are not. Documents 326469 and 323158 provide troubleshooting procedures you can follow if conversion fails. These documents are available on the Adobe Support website by searching for these numbers at www.adobe.com/support/main.html.
Find more tools, tips, and resources for Adobe software in the Adobe Resource Center at www.studio.adobe.com.
Adobe, the Adobe logo, InDesign, and PageMaker are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries. Windows is either a registered trademark or trademark of Microsoft Corporation in the United States and/or other countries. Macintosh is a trademark of Apple Computer, Inc., registered in the United States and other countries. 2005 Adobe Systems Incorporated. All rights reserved.

VIEWING THE DOCUMENT Any view to 200% view. C-Option-CLICK 200% view to actual size view. C-Option-CLICK Fit page in window. C-ZERO Fit pasteboard in window. C-Option-ZERO Actual size view. C-1 Thumbnail view. U-F6 Change view percent field. Control-V Zoom in. Control-CLICK or DRAG Zoom out. Control-Option-CLICK or DRAG View beginning of document. Control-A or HOME View end of document. Control-D or END Scroll up 1 screen. Control-K or PAGE UP Scroll down 1 screen. Control-L or PAGE DOWN View first page. Control-U-A or U-HOME View last page. Control-U-D or U-END View previous page. Control-U-K or U-PAGE UP View next page. Control-U-L or U-PAGE DOWN Display master page/document. U-F10 Display next master page. Option-F10 Display previous master page. Option-U-F10 Go to page. C-J Live scroll. Option-DRAG scroll box Scroll with grabber hand. Option-DRAG Show/Hide guides. F7 Snap to guides on/off. U-F7 Show/Hide baseline grid. Option-F7 Show/Hide rulers. C-R Show/Hide invisibles. C-I Delete all ruler guides. Option-CLICK on ruler View > Windows > Tile/Stack Tile/Stack at Actual size. Control-Tile/Stack Tile/Stack at Fit in Window size. C-Tile/Stack Tile/Stack at Thumbnail size. Option-Tile/Stack Shortcut to Windows submenu. U-CLICK title bar UTILITIES Check spelling of word. C-L Check spelling of story. C-Option-L Check spelling of document. C-Option-U-L Suggested Hyphenation. C-H Font Usage. F13 Picture Usage. Option-F13 Help. C-? QuarkXPress Environment box. Option-About QuarkXPress

1992 Gilbert Consulting

SPECIAL CHARACTERS New line. U-RETURN Discretionary new line. C-RETURN New column. Keypad ENTER New box. U-Keypad ENTER Indent here. C-\ Right indent tab. Option-TAB Page number of previous text box. C-2 Page number of current text box. C-3 Page number of next text box. C-4 Discretionary (soft) hyphen. C-Nonbreaking standard hyphen. C-= Nonbreaking en-dash. Option-Breaking em-dash. Option-U-Nonbreaking em-dash. C-Option-= Nonbreaking standard space. C-SPACE Breaking en-space. Option-SPACE Nonbreaking en-space. C-Option-SPACE Breaking flex space. Option-U-SPACE Nonbreaking flex space. C-Option-U-SPACE Breaking punctuation space. U-SPACE Nonbreaking punctuation space. C-U-SPACE Opening double quotes (). Option-[ Closing double quotes (). Option-U-[ Opening single quotes (). Option-] Closing single quotes (). Option-U-] Trademark (). Option-2 Register mark (). Option-R Copyright mark (). Option-G Solid bullet (). Option-8 Degree (). Option-U-8 FOR USE IN DIALOG BOXES OK (or highlighted button). RETURN or ENTER Cancel. C-. Apply. C-A Keep Apply button selected C-Option-A or Option-CLICK Apply Yes. C-Y No. C-N Select field. Double-CLICK Select next field. TAB Select previous field. U-TAB Display previous tab. C-U-TAB Revert to original dialog box values. C-Z
PALETTES Show/Hide tool palette. F8 Select next tool. C-TAB or Option-F8 Select previous tool. C-U-TAB or Option-U-F8 Keep a tool selected. Option-CLICK on tool Open Tool Preferences dialog box. Double-CLICK on tool Add/Remove tool from toolbox. Control-CLICK on tool Show/Hide measurements palette. F9 Select first field. C-Option-M Select font field. C-Option-U-M or U-F9 Show/Hide Document Layout palette. F10 Open Section dialog. CLICK lower-left corner of palette Open Insert Pages dialog. Option-DRAG master page icon Show/Hide Style palette. F11 Edit Style Sheets dialog. U-F11 or C-CLICK style name Display edit style pop-up menu. Control-CLICK style name Apply No Style, then Style Sheet. Option-CLICK style name Show/Hide Colors palette. F12 Edit Colors. U-F12 or C-CLICK on color name in palette Show/Hide Lists palette. Option-F11 Show/Hide Trap Information palette. Option-F12 Show/highlight Index palette. C-Option-I Click Add button. C-Option-U-I Edit Index entry. Double-CLICK index entry Show Find/Change palette. C-F Hide Find/Change palette. C-Option-F Find first occurance. Option-CLICK on Find Next Find tab characters. C-TAB Find new paragraph characters. C-RETURN Find new line characters. C-U-RETURN Find new column characters. C-Keypad ENTER Find new box characters. C-U-Keypad ENTER Find previous box page # characters. C-2 Find current box page # characters. C-3 Find next box page # characters. C-4 Find wild card characters. C-? Find backslash (\) characters. C-\ Find flex space characters. C-U-F Find punctuation space characters. C-.

QuarkXPress Shortcuts

MACINTOSH VERSION 4.0
C is the COMMAND key U is the SHIFT key
1466 Skiles Lane St. Paul, MN 633-7148 fax 651 321-4915 kgilbert@gilbertconsulting.com
FILE MENU New Document. C-N New Library. C-Option-N Open Document/Library. C-O Close. C-W Save. C-S Save As. C-Option-S Save Page As EPS. C-Option-U-S Revert to the last auto-save. Option-Revert to Saved Get Text/Picture. C-E Save Text. C-Option-E Append. C-Option-A Print.. C-P Page Setup. C-Option-P Document Setup. C-Option-U-P Quit. C-Q EDIT MENU Undo. F1 or C-Z Cut. F2 or C-X Copy. F3 or C-C Paste. F4 or C-V Select All. C-A Document General Preferences. C-Y Paragraph Preferences. C-Option-Y Application Preferences. C-Option-U-Y Trapping Preferences. Option-U-F12 Edit Style Sheets. U-F11 Edit Colors. U-F12 Edit H&Js. C-Option-H or Option-U-F11 TEXT FORMATTING Character specifications. C-U-D Plain text. C-U-P Bold text. C-U-B Italic text. C-U-I Underline text. C-U-U Word underline. C-U-W Strike thru text. C-U-/ Outline text. C-U-O Shadow text. C-U-S All caps. C-U-K Small Caps. C-U-H SuperScript. C-U-+ SubScript. C-U-1992 Gilbert Consulting
Superior. C-U-V Enter one Symbol font character. C-U-Q Enter one Zapf Dingbat font character. C-U-Z Next font. Option-F9 Previous font. Option-U-F9 Increase font size by preset range. C-U-> Increase font size by 1 pt. C-Option-U-> Decrease font size by preset range. C-U-< Decrease font size by 1 pt. C-Option-U-< Scale characters. C-DRAG text box handle Scale chars. proportionally. C-Option-U-DRAG text box handle Other size. C-U-\ Horizontal/vertical scale up 5%. C-] Horizontal/vertical scale down 5%. C-[ Horizontal/vertical scale up 1%. C-Option-] Horizontal/vertical scale down 1%. C-Option-[ Kern/Track apart 10/200 em-space. C-U-} Kern/Track apart 1/200 em-space. C-Option-U-} Kern/Track together 10/200 em-space. C-U-{ Kern/Track together 1/200 em-space. C-Option-U-{ Increase baseline shift 1 pt. C-Option-U-+ Decrease baseline shift 1 pt. C-Option-U-Paragraph Formats. C-U-F Copy paragraph formats to selection. Option-U-CLICK Leading. C-U-E Increase leading by 1 pt. C-U-" Increase leading by 1/10 pt. C-Option-U-" Decrease leading by 1 pt. C-U-: Decrease leading by 1/10 pt. C-Option-U-: Left paragraph alignment. C-U-L Centered paragraph alignment. C-U-C Right paragraph alignment. C-U-R Justified paragraph alignment. C-U-J Force justified alignment. C-Option-U-J Tabs. C-U-T Remove all tabs. Option-CLICK on tab ruler Rules (above/below paragraph). C-U-N LINE FORMATTING Increase line width by preset range. C-U-> Increase line width by 1 pt. C-Option-U-> Decrease line width by preset range. C-U-< Decrease line width by 1 pt. C-Option-U-< Other width. C-U-\ Resize line, constrain to same angle. Option-U-DRAG

PICTURE FORMATTING Negative. C-U-Halftone specifications. C-U-H Contrast specifications. C-U-C Scale picture up 5%. C-Option-U-> Scale picture down 5%. C-Option-U-< Center picture. C-U-M Fit picture exactly to a box. C-U-F Fit picture to a box, maint. aspect ratio. C-Option-U-F Resize picture box, constrain. U-DRAG Resize picture box, maintain aspect ratio. Option-U-DRAG Scale box & picture. C-DRAG Scale box & picture, constrain. C-U-DRAG Scale box & picture, maint. aspect ratio. C-Option-U-DRAG Move picture within picture box Left/Right 1 point. / Left/Right 1/10 point. Option-/Option- Up/Down 1 point. / Up/Down 1/10 point. Option-/Option- Convert line art TIFF to gray scale. Option-Open Convert gray TIFF to line art, color TIFF to gray. C-Open Import picture at 36 dpi. U when getting a picture Prevent EPS colors from imp. w/graphic. C-Open Force reimport of all pictures. C-while opening the file NAVIGATING, SELECTING, & DELETING TEXT Move to Previous/Next word. C-/C- Move to Previous/Next paragraph. C-/C- Move to Start of line. C-Option- Move to End of line. C-Option- Move to Start of story. C-Option- Move to End of story. C-Option- Select Previous/Next character. U-/U- Select Previous/Next line. U-/U- Select Previous/Next word. C-U-/C-U- Select Previous/Next para. C-U-/C-U- Select to Start of line. C-Option-U- Select to End of line. C-Option-U- Select to Start of story. C-Option-U- Select to End of story. C-Option-U- Select a word. Double-CLICK Select a word & punct. Double-CLICK between word & punct. Select a line. Triple-CLICK Select a paragraph. Four CLICKs Select the current story. Five CLICKs
Delete previous character or selected text. DELETE Delete next character. U-DELETE, or Del key Delete previous word. C-DELETE Delete next word. C-U-DELETE ITEM EDITING Modify. C-M or DOUBLE-CLICK on item Frame. C-B Runaround. C-T Clipping Path. C-Option-T Duplicate. C-D Step and Repeat. C-Option-D Group / Ungroup. C-G / C-U Delete. C-K Lock/Unlock. F6 Space/Align. C-, Bring to Front / Send to Back. F5 / U-F5 Bring forward one layer. Option-F5 Send backward one layer. Option-U-F5 Select hidden items. C-Option-U-CLICK where items overlap Moving Selected Items Left/Right 1 point. / Left/Right 1/10 point. Option-/Option- Up/Down 1 point. / Up/Down 1/10 point. Option-/Option- With no constraints. C-DRAG With horizontal/vertical constraints. C-U-DRAG Edit Shape. U-F4 Edit Runaround. Option-F4 Edit Clipping Path. Option-U-F4 Modifying Bezier Paths Create a control point. Option-CLICK on path Delete a control point. Option-CLICK on control point Constrain line or handle movement. U-DRAG Suspend reflow while editing runaround. SPACEBAR Edit Bzier while creating curve. C Select all control points. C-U-A Switch curve to corner. Control-DRAG a handle Retract curve handles. Control-CLICK point Expose curve handles. Control-DRAG point Convert to Corner Point. Option-F1 Convert to Curve Point. Option-F2 Convert to Symmetrical Point. Option-F3 Convert to Straight Segment. Option-U-F1 Convert to Curved Segment. Option-U-F2