Ricoh Aficio MP 4001/MP 5001
Digital Imaging System Accelerate Your Workflow

quality

innovation
Engineered for outstanding performance. To stay competitive, organizations are doing more with less. Companies are consolidating resources, eliminating redundancies and taking every opportunity to keep productivity high while maintaining information security and supporting sustainability. The RICOH Aficio MP 4001/MP 5001 aligns perfectly with these strategies. These systems are designed to take on an incredibly wide variety of document tasks and come equipped with powerful new solutions: the Personal Paperless Document Manager (PPDM) software and the breakthrough App2Me portable workflow solution. These solutions will help you streamline workflow and minimize operating costs.
FlexibleSecureEfficientDynamic
Improve Productivity Immediately
Expect fast, high-quality results from the Ricoh Aficio MP 4001/MP 5001. It is equipped to help your office print, copy, scan, fax or distribute critical documents.
Boost productivity by copying or printing up to 50 pages per minute. Turn everyday documents into impressive, professionally finished output with three finishing options, including a 1,000-Sheet Booklet Finisher. Manage document processing and storage capacity with 768 MB RAM and a 40 GB Hard Disk Drive (HDD).

Keep Workflow Moving

Trust the Ricoh Aficio MP 4001/MP 5001 to provide practical functions that make it easy to run your office efficiently and help everyone stay on task.
Establish cost control. Set print or copy quotas for up to 500 users with the account limit feature. Give critical print and copy jobs higher priority with the Job Function List, which allows you to send any job to the top of the queue for immediate output. Ensure efficient production of reports, presentations and training materials with standard support for PCL or optional Adobe PostScript3. Keep your local network clear. PDF Direct Print* lets you send PDF files directly to the MFP without opening Adobe Acrobat software. Give mobile workers an edge. Mail to Print* allows them to print without installing drivers. Users can send an e-mail to the system and have it print the attached PDF or JPEG file.
*Requires optional equipment.
The optional keyboard provides an alternative way to enter data at the device.*
*Does not support all functions.
Customize Documents and Workflow
Personal Paperless Document Manager (PPDM) enables users to capture, combine, convert and share the three most prominent document types: paper, PDFs and Microsoft Office files.
Make document distribution easy, secure and productive. Send paper and electronic files to virtually any destination, including e-mail, FTP sites, Web folders, Microsoft SharePoint and content management systems. Transform paper originals into fully editable Microsoft Office files, PDFs or fillable forms that can be edited and electronically completed. Extract data from fillable forms into a.csv file for analysis. Convert digital and paper documents into WAV audio files. Create custom workflows. When users authenticate to the system, the interface shows only the personalized view they create at their desktop computers.
Create unique scanning workflows and save time with Personal Paperless Document Manager (PPDM).
Enhance Personal Productivity
The App2Me solution revolutionizes document management, enabling users to create customized workflows and execute them anywhere they go.
Download widgets to any client (desktop PC, laptop or Smartphone) and use them on any Ricoh MFP enabled with App2Me. No matter where you go, your experience at each App2Me-enabled MFP remains completely personalized for maximum convenience. Simplify complex workflows. Widgets can be created to combine, distribute, edit and create documents, as well as perform many other tasks automatically. Maximize productivity. App2Me improves efficiency through widgets that control a virtually endless array of MFP, software or Web services-driven workflows. Create specialized widgets for virtually any need, in any framework across multiple platforms that App2Me supports, such as Google Desktop and more.

With App2Me, you can download timesaving and workflow-enhancing widgets and use them at any Ricoh MFP enabled with the App2Me solution.
ReliablePowerfulVersatileFast
Eliminate Distribution Costs
Designed to serve as your offices zero-cost document distribution portal, the Ricoh Aficio MP 4001/MP 5001 incorporates an impressive lineup of technologies.
Scan full-color or black & white originals and share them instantly and at no cost with Scan-to-Email/Folder/HDD. Do not spend time searching for e-mail addresses. The system pulls the correct address for each recipient directly from up to five LDAP servers. Never waste time or resources on rescans. See full-color thumbnails of every scanned page on the control panel, so you can verify quality prior to distribution. Minimize file sizes for full-color scans with the High Compression PDF feature, which keeps large files off the network. Keep the network moving with Scan-to-URL. It stores documents on the HDD, then sends recipients a link that enables viewing or downloading via Web browser.

Next-Generation Faxing

The Ricoh Aficio MP 4001/MP 5001 includes the latest fax technologies to reduce costs and minimize transmission time.
Take advantage of up to three analog lines with the Super G3 modem. This improves total fax capacity and helps prevent bottlenecks. Send documents directly to e-mail addresses and eliminate longdistance costs with Internet Fax capabilities. Forward inbound faxes to e-mail addresses, network folders or the systems HDD and go completely paperless.
Protect Critical Documents
The Ricoh Aficio MP 4001/MP 5001 includes the high-end security technologies required to keep documents safe from a variety of threats at every stage of workflow.
Prevent unauthorized access and usage with password protection. Keep sensitive documents safe without expensive mail boxes. Locked Print holds printed files in memory until authorized users enter a PIN code or password. Secure latent images remaining on the systems internal hard drive with the DataOverwriteSecurity System (DOSS).
The Total Green Office Solution
Ricoh continues its long-standing commitment to developing office solutions with environmentally friendly and superior energy- and supply-saving features, without compromising productivity.

User-Friendly Management

Make every administrators life easier with intuitive tools for system management, device monitoring, troubleshooting and other tasks.

Configure system settings, address books and more with Web Image Monitor. Manage multiple Ricoh devices remotely with Web SmartDeviceMonitor. Request alerts for low supplies or error detection with Auto E-mail Notification. Automate service calls with @Remote (network appliance or embedded), which can be configured to notify service and supply alerts.
ReliableSecureFastVersatile
Improve Speed, Efficiency and Productivity
1,000-Sheet Finisher Holds up to 1,000 sheets of 8.5" x 11" or smaller, 20 lb. Bond (500 sheets of 8.5" x 14" or larger) and offers automatic three-position stapling. 100-Sheet Automatic Reversing Document Feeder (ARDF) Handles multi-page and doublesided originals up to 11" x 17" with extreme efficiency. Automatic Stackless Duplexing Produces two-sided booklets, brochures and more while cutting paper usage in half.
2,000-Sheet Booklet/Saddle Stitch Finisher Automatically staples documents to produce professional-grade booklets with a variety of staple positions and optional 2- or 3-hole punching.
Inner One-Bin Tray (Optional) Provides a cost-effective way to separate copy, print and fax output. 3,000-Sheet Multi-Tray Finisher Enhances productivity, convenience and versatility with high-capacity trays, optional 2- or 3-hole punching and multi-position stapling for a wide variety of paper weights and sizes. 100-Sheet Stack Bypass Holds a range of paper types and weights up to 58 lb. Bond.
Dual 550-Sheet Paper Trays Increases productivity and efficiency by minimizing the need to reload paper.
Two 550-Sheet Tray Paper Bank (Optional) Holds up to five different sizes and orientations of paper at all times for maximum versatility. 2,000-Sheet (Letter-Sized) Large Capacity Tray also available. Over/Underhand-Grip Tray Handles and Easy-Open Trays Ensure effortless paper loading for all users.
Large Capacity Tray (Optional) Holds an additional 1,200 letter-sized sheets to optimize workflow and minimize user intervention during large jobs. Easy-to-Replace Toner Cartridge Ensures quick replacement of toner to minimize maintenance time. Document Server Stores up to 3,000 frequently used documents for instant reprinting, refaxing or redistribution.

Specifications

Engine/Copier Specifications
Configuration Scanning Element Console Flatbed with Moving CCD Array Image Sensor Printing Process Twin Laser Beam Scanning & Electrophotographic Printing Toner Dry, Dual Component System Memory 768 MB RAM (std./max.) Hard Disk Drive 40 GB Standard Document Feeder 100-Sheet ARDF (Standard) Copy Resolution 600 x 600 dpi Grayscale 256 levels Exposure Adjustment Manual & Automatic (Standard) Quantity Indicator Up to 999 Original Type Book/Sheet/Objects Maximum Original Size Up to 11" x 17" Copy Size 5.5"x 8.5" to 11" x 17" Copy Type Plain Paper, Transparencies, Recycled Paper, Card Stock, Letterhead Warm-Up Time 22 seconds First Copy Speed MP 4001: 4.1 seconds MP 5001: 3.5 seconds Continuous Copying MP 4001: 40 copies/minute (LTR) Speed MP 5001: 50 copies/minute (LTR) Recovery Time 10 seconds (from Auto Off) Power Source 120V/60Hz/12A Dimensions 26.4" (W) x 35.8" (H) x 26.6" (D) Weight 213.8 lbs. Standard Paper 550 sheets x 2 trays Capacity 100-Sheet Bypass Tray Optional Paper 550 sheets x 2 trays OR Capacity 2,000 x 1; 1,200-Sheet Large Capacity Tray (LCT) Paper Size 5.5"x 8.5" to 11" x 17" Paper Weight Tray 1 & 2: 16 - 45 lb. Bond/ 60 - 169 g/m2 Bypass: 14 - 58 lb. Bond/52 - 220 g/m2 Duplex: 16 - 45 lb. Bond/60 - 169 g/m2 Reduction Ratios 25%, 50%, 65%, 73%, 78%, 85%, 93% Enlargement Ratios 121%, 129%, 155%, 200%, 400% Zoom 25% to 400% in 1% increments Standard Features Auto Magnification, Auto Paper Select, Auto Tray Switch, Background Numbering, Booklet/Magazine Copy, Center/Border Erase, Chapters, Combine Mode, Cover Insertion, Date Stamp, Directional Magnification, Document Server (3,000 File Capacity), Double Copy, Electronic/ Rotate Sorting, English Preset Stamps, Full-Color VGA Touch Screen, Java VM Card Type F, 8 Job Presets, 10 Job Programs, Negative/Positive, OHP Slip Sheet, Page Number Stamp, Paper Designate, Sample Copy, Series Copy, Simplified Display, 500 User Codes, User Stamps Page Description Languages Print Resolution Fonts for PCL 5e/6 Fonts for PS3 Standard Features Optional Features Scanning Speed Scanning Resolution Grayscale Scan Area Standard Interfaces Optional Interfaces Protocol Memory Capacity Standard Features File Formats Standard PCL 5e/6 and Adobe PostScript3 (Optional) Up to 600 dpi 35 Intellifonts, 10 Truetype Fonts, 13 International Fonts 136 PostScript Fonts Sample/Locked/Hold/Stored Print PDF Direct Print BW: 61 ipm (@200 dpi); FC: 33 ipm (@200 dpi) Up to 600 dpi 256 levels Up to 11" x 17" 10BaseT/100BaseTX Ethernet Wireless LAN (802.11a/b/g), Gigabit Ethernet TCP/IP, SMTP, SMB, FTP, POP3, NCP Shared with Copier Memory Embedded Scan-to-Email, HDD, Folder, URL Single-Page and Multi-Page TIFF, PDF, High Compression PDF, Single-Page JPEG

SR3020 Booklet Finisher (Option)
Paper Size Paper Weight 5.5" x 8.5" - 11" x 17" 14 to 43 lb. Bond/52 to 163 g/m2 (Proof Tray) 14 to 68 lb. Bond/52 to 256 g/m2 (Shift Tray) Proof Tray: 250 sheets (8.5" x 11" or smaller) 50 sheets (8.5" x 14" or larger) Shift Tray: 2,000 sheets (8.5" x 11") LEF 1,000 sheets (8.5" x 11" - 11" x 17") SEF 100 sheets (5.5" x 8.5") 50 sheets (8.5" x 11") 30 sheets (8.5" x 14" or larger) 1 staple/3 positions; 2 staples/2 positions 30 sets (2 - 5 sheets) 15 sets (6 - 10 sheets) 10 sets (11 - 15 sheets) 25.8" (W) x 24.2" (D) x 37.8" (H) 5.5" x 8.5" - 11" x 17" 14 to 43 lb. Bond/52 to 163 g/m2 (Proof Tray) 14 to 68 lb. Bond/52 to 256 g/m2 (Shift Tray) Proof Tray: 250 sheets (8.5" x 11" or smaller) 50 sheets (8.5" x 14" or larger) Shift Tray: 3,000 sheets (8.5" x 11") LEF 1,500 sheets (8.5" x 11" - 11" x 17") SEF 50 sheets (8.5" x 11") 30 sheets (8.5" x 14" or larger) 1 staple/3 positions; 2 staples/1 position 25.8" (W) x 24.2" (D) x 37.8" (H) 8.5" x 11"/Ato 45 lb. Bond/60 - 169 g/m2 1,200 sheets 13.7" (W) x 21.3" (D) x 11.4" (H) 5.5" x 8.5" - 11" x 17"/A5 - Ato 45 lb. Bond/60 to 169 g/msheets x 2 22.8" (W) x 24.4" (D) x 10.2" (H) 8.5" x 11"/Ato 45 lb. Bond/60 to 169 g/m2 2,000 sheets 22.8" (W) x 24.4" (D) x 10.2" (H)

Stack Capacity

Scanner Specifications (Standard)
Staple Capacity Staple Position Saddle Stitch Dimensions Paper Size Paper Weight

SR3030 Finisher (Option)

Fax Specifications (Option)
PSTN, PBX ITU-T Gx 200/100 dpi (Standard) 400 x 400 dpi (Optional) Compression Method MH, MR, MMR, JBIG Scanning Speed 0.40 seconds (LEF) Modem Speed 33.6 Kbps with Auto Fallback Transmission Speed G3: 3 seconds per page (MMR Compression) G3: 2 seconds per page (JBIG Compression) Memory 4 MB standard (320 pages) 28 MB maximum (2,240 pages) Memory Backup 1 hour Auto Dials 2,000 (with HDD) Group Dials 100 (max. 500 numbers per group) ID Code Programming 4 digits User Function Key 3 keys Standard Features Book Transmission, Dual Access, Image Rotation, LAN-Fax Capability, Internet Faxing (T.37), IP Faxing (T.38), Fax Forwarding to E-mail/HDD/Folder Optional Features Simultaneous operation of up to 3 lines (G3 x 3) Circuit Compatibility Resolution Stack Capacity

Staple Capacity Staple Position Dimensions Paper Size Paper Weight Paper Capacity Dimensions Paper Size Paper Weight Paper Capacity Dimensions Paper Size Paper Weight Paper Capacity Dimensions
RT3000 Large Capacity Tray (Option)
PB3040 Paper Feed Unit (Option)
PB3050 Large Capacity Tray (Option)
Security Features (Standard)
S/MIME, IPsec Communication, Locked Print Password Encryption, Encrypt Address Book, SSL Secure Socket Layer, PDF Encryption
Printer Specifications (Standard)
Print Speed CPU Standard Interfaces Optional Interfaces Memory Capacity Network Protocol Network Operating Systems MP 4001: 40 ppm MP 5001: 50 ppm RM7035C-533 MHz 10BaseT/100BaseTX, USB 2.0 IEEE 802.11a/b/g Wireless LAN, Bluetooth, Gigabit Ethernet, IEEE 1284 Parallel Interface Board Type A Shared with Copier Memory TCP/IP, IPX/SPX, AppleTalk Windows Vista/2000/XP/ Server 2003/2008, Netware 3.12, 3.2, 4.1, 4.11, 5.0, 5.1, 6.0, 6.5, UNIX; Sun Solaris, HP-UX, SCO OpenServer, RedHat Linux, IBM AIX, Mac OS 8.6 - 9.2x, OS X 10.1 or later, SAP R/3, NDPS Gateway, IBM iSeries/ AS/ 400 using OS/400 Host Print Transform, Citrix Metaframe Web SmartDeviceMonitor, SmartDeviceMonitor, Web Image Monitor
One-Bin Tray BN3040 (Option)
Paper Size Paper Weight Paper Capacity Paper Size Paper Weight 5.5" x 8.5" - 11" x 17"/A3 - Ato 28 lb. Bond/60 - 196 g/msheets 5.5" x 8.5" - 11" x 17"/A5 - Ato 68 lb. Bond/52 to 256 g/m2 (Proof Tray) 14 to 42 lb. Bond/52 to 163 g/m2 (Shift Tray) Proof Tray: 250 sheets (8.5" x 11" or smaller) 50 sheets (8.5" x 14" or larger) Shift Tray: 1,000 sheets (8.5" x 11" or smaller) 500 sheets (8.5" x 14" or larger) 50 sheets (8.5" x 11") 30 sheets (8.5" x 14" or larger) 1 staple/2 positions; 2 staples/1 position 10.7" (W) x 20.5" (D) x 31.2" (H)
Additional Options for MP 4001/MP 5001
Bluetooth Interface Unit Type 3245, Bridge Unit Type BU3030, DOSS Type I, FAC33 Cabinet, Fax Type 5001, File Format Converter Type E, G3 Interface Type 5000, Gigabit Ethernet Board Type A, Handset Type 1018, HDD Encryption Unit Type A, IEEE 1284 Parallel Interface Board Type A, IEEE 802.11a/b/g Interface Unit Type J, Key Counter Bracket Type H, Optional Counter Interface Type A, PostScript3 Type 5000, Punch Kit Type 3260 (for SR3020 & SR3030), Scanner Accessibility Option Type 4045, 32 MB Fax Memory, Removable HDD and Additional Removable HDD, 3L68-17 USB External Keyboard, Hardware 4 Pack Bundle of PPDM

Some accessories require additional equipment or may be prerequisite for other options.

SR790 Finisher (Option)

Staple Capacity Staple Position Dimensions

Utilities

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Bringing Ricoh Value to Your Organization Ricoh technology offers a diverse portfolio of solutions to help your organization stay competitive and move ahead. Let Ricoh show you how to empower your business to improve critical processes, keep information secure, ensure compliance and promote environmental sustainability while reducing the total cost of ownership.
Ricoh Americas Corporation, Five Dedrick Place, West Caldwell, NJ 07006 Ricoh and the Ricoh Logo are registered trademarks of Ricoh Company, Ltd. All other trademarks are the property of their respective owners. Print speed may be affected by network, application or PC performance. Specifications and external appearances are subject to change without notice. Products are shown with optional features.

Voluntary Product Accessibility Template The following table summarizes the compliance of this product with the Section 508 accessibility requirements. The table is from the Information Technology Industry Council. Date: April 2010 Name of Product: Ricoh Aficio MP 5001/4001 Contact for More Information: John Thiessen (1-973-882-2204) Note 1: Scope of evaluation includes normal walk-up functionality only; it does not include maintenance/troubleshooting components.
Summary Table Voluntary Product Accessibility Template Criteria Supporting Features Remarks and Explanations The MP 5001/4001 PCL5e driver fully supports 8 of 10 applicable sections and supports 2 of 10 applicable sections with exceptions. The MP 5001/4001 PCL6 driver fully supports 8 of 10 applicable sections and supports 2 of 10 applicable sections with exceptions. The MP 5001/4001 PS3 driver fully supports 7 of 10 applicable sections and supports 3 of 10 applicable sections with exceptions. See the table below for more details. Section 1194.22 Web-based Internet Not Applicable Information and Applications Section 1194.23 Telecommunications Not Applicable Products Section 1194.24 Video and Multimedia Products Not Applicable The MP 5001/4001 is not a webbased application. The MP 5001/4001 is not a telecommunications product. The MP 5001/4001 is not a video or multimedia product. The MP 5001/4001 fully supports 6 of 11 applicable sections and supports 5 of 11 applicable sections with exceptions. See the table below for more details. Section 1194.26 Desktop and Portable Computers Not Applicable The MP 5001/4001 is not a
Section 1194.21 Software Applications and Operating Systems

Applicable

Section 1194.25 Self-Contained, Closed Products
Summary Table Voluntary Product Accessibility Template Criteria Supporting Features Remarks and Explanations desktop or portable computer. The MP 5001/4001 fully supports 3 of 5 applicable sections and supports 2 of 5 applicable sections with exceptions. See the table below for more details. The MP 5001/4001 fully supports all 3 sections. Applicable See the table below for more details.
Section 1194.31 Functional Performance Criteria
Section 1194.41 Information, Documentation, and Support
Section 1194.21 Software Applications and Operating Systems - Detail Voluntary Product Accessibility Template Criteria Supporting Features Remarks and Explanations The user can interact with the software through the keyboard. Keyboard controls result in modifications on the screen, which are often textual. Fully Supports (a) When software is designed to run on a system that has a keyboard, product functions shall be executable from a keyboard where the function itself or the result of performing a function can be discerned textually. (b) Applications shall not disrupt or Fully Supports disable activated features of other products that are identified as accessibility features, where those features are developed and documented according to industry standards. Applications also shall not disrupt or disable activated features of any operating system that are identified as accessibility features where the application programming interface for those accessibility features has been documented by the manufacturer of the operating system and is available to the product developer. Fully Supports (c) A well-defined on-screen indication of the current focus shall be provided that moves among interactive interface elements as the input focus changes. The focus shall be programmatically exposed so that Assistive Technology can track focus and focus changes. Supports with Exceptions
The print driver software was tested using a screen magnifier, high and low resolution displays, high contrast display options, varying cursor blink rates and widths, and various keyboard accessibility features (including FilterKeys, StickyKeys, and ToggleKeys). All of these accessibility features work in tandem with this software.
This software implements standard Windows handling of input focus a dotted box is visible around the item that has focus.
(d) Sufficient information about a user interface element including the identity, operation and state of the element shall be available to Assistive Technology. When an image represents a program element, the information conveyed by the image must also be available in text.

I n the PCL5e, PCL6, and PS3 drivers, the identity, operation, and state of most user interface elements are available to assistive technologies, but there are exceptions. In some cases, labels of display elements are missing or incorrect. For example, in the PCL5e, PCL6, and PS3 drivers, there are a number of combo boxes and scroll bar controls for which labels are not read by the screen reader. In some cases, the operation of display elements is missing or incorrect. For example, in the PCL5e, and PCL6 drivers, spin
controls are identified as edit controls rather than spin controls. In some cases, the state of a display element is not indicated. In the PCL5e, PCL6, and PS3 drivers, the value of spin controls is not read by the screen reader unless the user manually highlights the contents of the text box. In the PS3 driver, on the Paper/Quality tab of the Printing Preferences dialog, the options in the Print Mode combo box are not read by the screen reader. Some information conveyed by images is not available in text. For example, in the PCL5e and PCL6 drivers, the information conveyed by the image on the Custom Paper Size dialog is not available textually, but is important to help the user understand what is being set with the spin controls on the dialog. (e) When bitmap images are used to identify controls, status indicators, or other programmatic elements, the meaning assigned to those images shall be consistent throughout an application's performance. Fully Supports The meaning of all bitmap images is consistent throughout the print drivers.

Supports with Exceptions

All of the drivers have at least some textual information that is not available to assistive technology. In the PCL5e and PCL6 drivers, information in the Features text box, information in the About dialog, and some information on the Setup tab of the Printing Preferences dialog is not available to the screen reader. Nearly all of the text in the PS3 driver is available; however, the information in the list box on the About tab of the Properties dialog is not available to the screen reader.
(f) Textual information shall be provided through operating system functions for displaying text. The minimum information that shall be made available is text content, text input caret location, and text attributes.
(g) Applications shall not override user selected contrast and color selections and other individual display attributes.

Fully Supports

When the user adjusts the contrast in Windows, the selected contrast settings carry over into the print driver application. When the user adjusts font sizes in
Windows, only the task bar reflects these changes in the PCL5e, and PCL6 drivers; none of the content of the driver windows is displayed in the selected font size. In the PS3 driver, the enlarged font is used in the tree view dialogs, and because the window cannot be enlarged, the user has to scroll horizontally to see all of the text. (h) When animation is displayed, Not Applicable the information shall be displayable in at least one non-animated presentation mode at the option of the user. (i) Color coding shall not be used as Fully Supports the only means of conveying information, indicating an action, prompting a response, or distinguishing a visual element. (j) When a product permits a user to Not Applicable adjust color and contrast settings, a variety of color selections capable of producing a range of contrast levels shall be provided. (k) Software shall not use flashing or blinking text, objects, or other elements having a flash or blink frequency greater than 2 Hz and lower than 55 Hz. Fully Supports The print driver software contains no animation.

The PCL5e, PCL6, and PS3 print drivers do not use color coding as the only means of conveying information. The drivers do not provide color and contrast adjustments. Color and contrast setting changes resulting from changing the Windows theme are honored in the drivers, however. The only flashing or blinking elements are the text cursors in the drivers. Those elements flash at less than 2 Hz, with the flash rate controllable through the Windows Accessibility Options dialog. Form elements, their identifiers, their functionality, and associated instructions or cues are available to the screen reader. There are some instances in the PCL5e and PCL6 drivers where form instructions or feedback is somewhat unclear or not provided in a consistent manner, but these deficiencies are not major enough to interfere with the users ability to use the software. In the PS3 driver, On the Paper/Quality and Finishing tabs of the Printing Preferences dialog, some of the error messages for incompatible settings do not refer to controls with the names used in the interface. For example, if Paper Source is set to Bypass Tray and
PCL5e and PCL6 Fully Supports PS3 Supports with Exceptions
(l) When electronic forms are used, the form shall allow people using Assistive Technology to access the information, field elements, and functionality required for completion and submission of the form, including all directions and cues.
Print on Both Sides is set to an incompatible value, the resulting message refers to InputSlot instead of Paper Source.
Section 1194.25 Self-Contained, Closed Products - Detail Voluntary Product Accessibility Template Criteria (a) Self contained products shall be usable by people with disabilities without requiring an end-user to attach Assistive Technology to the product. Personal headsets for private listening are not Assistive Technology. Supporting Features Supports with Exceptions Remarks and Explanations Users without vision cannot utilize the LCD. Accessibility features include adjustable time-outs, low force paper trays and other controls, large fonts on the control panel, and a Simplified Display mode with an optional high contrast mode. Most print functions are available from the print drivers. (b) When a timed response is required, the user shall be alerted and given sufficient time to indicate more time is required. Supports with Exceptions When a time-out occurs, the user is not alerted or given time to indicate that more time is required. All timed response items are adjustable by the user. Most time response items can be disabled entirely. (c) Where a product utilizes Supports with touchscreens or contact-sensitive Exceptions controls, an input method shall be provided that complies with 1194.23 (k) (1) through (4). All mechanically operable controls and keys are tactilely discernible without activation of the controls and keys. Keys are large and concave to facilitate easy activation for users with limited fine motor control. Key repeat is supported for a handful of controls on the touch screen, including density and reduce/enlarge percentage. Key repeat is not supported for any of the hardware controls, including numeric entry from the keypad. The key repeat can be turned off or set to values of 500 ms, 1 sec, or 2 sec. Status of all locking or toggle controls is visually discernible. The power toggle is discernible via touch and the panel power button is discernable via sound. Status of other toggle keys (Energy Saver, Interrupt, Simplified Display, Program, User Tools, etc.) is only visually discernible, and not discernible by

Section 1194.25 Self-Contained, Closed Products - Detail Voluntary Product Accessibility Template Criteria Supporting Features Remarks and Explanations touch or sound. Note: This item was evaluated for all device controls, as it is believed that was the intent of the criteria. Not Applicable (d) When biometric forms of user identification or control are used, an alternative form of identification or activation, which does not require the user to possess particular biological characteristics, shall also be provided. (e) When products provide auditory output, the audio signal shall be provided at a standard signal level through an industry standard connector that will allow for private listening. The product must provide the ability to interrupt, pause, and restart the audio at anytime. Fully Supports The device does not require biometric forms of identification.
The devices auditory output is in the form of beeps, which are not essential to the operation of the device, and for which there is no need to interrupt, pause, or restart.
(f) When products deliver voice Not Applicable output in a public area, incremental volume control shall be provided with output amplification up to a level of at least 65 dB. Where the ambient noise level of the environment is above 45 dB, a volume gain of at least 20 dB above the ambient level shall be user selectable. A function shall be provided to automatically reset the volume to the default level after every use. (g) Color coding shall not be used as Fully Supports the only means of conveying information, indicating an action, prompting a response, or distinguishing a visual element. Supports with (h) When a product permits a user to Exceptions adjust color and contrast settings, a range of color selections capable of producing a variety of contrast levels shall be provided. (i) Products shall be designed to avoid causing the screen to flicker with a frequency greater than 2 Hz and lower than 55 Hz. Fully Supports
The device does not deliver voice output.
The device does not rely on the use of color coding.
The Simplified Display provides a high contrast color mode for some (but not all) on-screen content. However, only two color combinations are provided by the device. No flicker or flashing between 2 and 55 Hz was detected.
Section 1194.25 Self-Contained, Closed Products - Detail Voluntary Product Accessibility Template Criteria Supporting Features Remarks and Explanations The layout of the device meets the measurement criteria. (j)(1) Products which are Fully Supports freestanding, non-portable, and intended to be used in one location and which have operable controls shall comply with the following: The position of any operable control shall be determined with respect to a vertical plane, which is 48 inches in length, centered on the operable control, and at the maximum protrusion of the product within the 48 inch length on products which are freestanding, non-portable, and intended to be used in one location and which have operable controls. (j)(2) Products which are freestanding, non-portable, and intended to be used in one location and which have operable controls shall comply with the following: Where any operable control is 10 inches or less behind the reference plane, the height shall be 54 inches maximum and 15 inches minimum above the floor. Fully Supports

All non-maintenance controls 10 inches or less behind the reference plane are between 15 and 54 inches from the floor. Some maintenance controls, including paper drawers 2, 3, and 4 and some paper jam controls, are less than 15 inches from the floor. The ADF paper guide is the only control that is between 10 and 24 inches behind the reference plane, and that control is between 15 and 26 inches from the floor.
(j)(3) Products which are Fully Supports freestanding, non-portable, and intended to be used in one location and which have operable controls shall comply with the following: Where any operable control is more than 10 inches and not more than 24 inches behind the reference plane, the height shall be 46 inches maximum and 15 inches minimum above the floor. (j)(4) Products which are freestanding, non-portable, and intended to be used in one location and which have operable controls shall comply with the following: Operable controls shall not be more than 24 inches behind the reference plane. Supports with Exceptions
When the platen glass cover is in the fully upright position, both the handle and the graspable portion of the side of the cover are approximately 24.5 inches behind the reference plane.
Section 1194.31 Functional Performance Criteria - Detail Voluntary Product Accessibility Template Criteria Supporting Features Supports with Exceptions (a) At least one mode of operation and information retrieval that does not require user vision shall be provided, or support for Assistive Technology used by people who are blind or visually impaired shall be provided. Remarks and Explanations Basic operation of the device is possible without vision, but many options are set up using the LCD screen, which is inaccessible to users without vision. Most aspects of the print driver software are accessible through the use of screen reading software, though there are some user interface elements that are not available to a user operating the drivers with a screen reader. No audio (voice) output is provided. The control panel labels are presented in large text. A Simplified Display mode of the LCD uses large text and provides an optional high contrast mode. Most aspects of the print driver software are accessible through use of screen reading software. As with other Windows software applications, the screen resolution can be adjusted to accommodate low vision users. User hearing is not required to operate the device. This device does not deliver voice output, and most auditory outputs (beeps) are accompanied by visual indicators. User hearing is not required to operate the print drivers. Auditory information is not essential for use of the device.
(b) At least one mode of operation Fully Supports and information retrieval that does not require visual acuity greater than 20/70 shall be provided in audio and enlarged print output working together or independently, or support for Assistive Technology used by people who are visually impaired shall be provided.

(c) At least one mode of operation and information retrieval that does not require user hearing shall be provided, or support for Assistive Technology used by people who are deaf or hard of hearing shall be provided
(d) Where audio information is Not Applicable important for the use of a product, at least one mode of operation and information retrieval shall be provided in an enhanced auditory fashion, or support for assistive hearing devices shall be provided. (e) At least one mode of operation and information retrieval that does not require user speech shall be provided, or support for Assistive Technology used by people with Fully Supports
User speech is not required for use of the device.
Section 1194.31 Functional Performance Criteria - Detail Voluntary Product Accessibility Template Criteria disabilities shall be provided. (f) At least one mode of operation and information retrieval that does not require fine motor control or simultaneous actions and that is operable with limited reach and strength shall be provided. Supports with Exceptions Simultaneous actions (pinching and pulling) are required to increase the width of the bypass tray paper guide. Simultaneous actions are not required for any other basic (non-maintenance) functions of the device. The control panel buttons and LCD are the primary user interfaces. They are easily reached from a seated position and require minimal strength for operation. Other device components are easily reached from a seated position. and the force required to operate the components is less than 5 pounds, with the exception of the platen glass cover, which requires 5.14 lb to raise. Adding paper or clearing paper jams might be difficult with limited reach and strength. Forces to close paper trays 3 and 4 can be high (over 6 lb). Operation of some of the paper jam controls may be difficult for users with limited strength or fine motor control. However, these controls are used for maintenance activities, and are therefore exempt from Section 508. Adjusting the paper tray guides requires simultaneous actions that may be difficult for some users. However, these controls are used for maintenance activities, and are therefore exempt from Section 508. Users have the option to interact with the software through use of the keyboard, mouse, or a combination. This feature provides the user with flexibility for limited strength and reach situations, and allows for an Supporting Features Remarks and Explanations

Section 1194.31 Functional Performance Criteria - Detail Voluntary Product Accessibility Template Criteria Supporting Features Remarks and Explanations alternative for some controls that require simultaneous key presses.
Section 1194.41 Information, Documentation, and Support - Detail Voluntary Product Accessibility Template Criteria Supporting Features Remarks and Explanations An electronic version of the documentation is available. (a) Product support documentation Fully Supports provided to end-users shall be made available in alternate formats upon request, at no additional charge. (b) End-users shall have access to a Fully Supports description of the accessibility and compatibility features of products in alternate formats or alternate methods upon request, at no additional charge. (c) Support services for products shall accommodate the communication needs of end-users with disabilities. Fully Supports
A list of accessibility and compatibility features of the product is available upon request.
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