HARFORD COUNTY PUBLIC SCHOOLS

INVITATION FOR BIDS

The following specifications and proposal sheets may be obtained from Harford County Public Schools, A.A. Roberty Building, Purchasing Department, Suite 310, 102 S. Hickory Avenue, Bel Air, MD 21014, Phone: 410-809-6044 or 410-638-4080. Late bids will not be accepted. Audio and Video Production Equipment Television Studio 10-DGH-026 January 15, 2010 February 10, 2010 @ 2:30 PM Local Time

BID TITLE:

BID NUMBER: BID ISSUED DATE: BID OPENING:

PURCHASING AGENT:

Donald Gunther Don.Gunther@hcps.org
PLACE OF BID OPENING AND MAILING ADDRESS: Purchasing Department, Suite S. Hickory Ave. Bel Air, MD 21014 Contractors interested in bidding for the award of these requirements bid may obtain a set of Solicitation Documents after 9 AM on or after 1/15/10 at Harford County Public Schools (HCPS), Purchasing Department, Suite 310, 102 S. Hickory Avenue, Bel Air, MD 21014. There is no cost for the Solicitation Documents unless otherwise noted. Vendors may receive solicitation electronically for download at www.hcps.org/departments/BusinessServices/purchasing.aspx. Interested parties shall continue to check the HCPS website for possible addenda to the bid(s) prior to the bid opening date. INCLEMENT WEATHER: If Harford County Public Schools are closed, that is either the schools or administrative offices, on the day a bid is DUE, that bid will be due at the same time the next day that Harford County Public Schools are open. By Order of the Board of Education of Harford County John R. Miller, CPPO, Purchasing Officer
S:Purchasing/Forms/Invitation to Bid v#2.docx
Harford County Public Schools
102 S. Hickory Avenue Bel Air, MD 21014 410-838-7300 Fax 410-893-2478
Dr. Robert Tomback, Superintendent of Schools Purchasing Department, Suite 310, 410.638.4339
Addendum #1 To: From: Subject: Date: All Proposers Donald Gunther Bid #10-DGH-026: Audio and Video Production Equipment Television Studio 1/15/10
Please refer to page B-2, under the Bid Form section. Replace Item #1 with the following information:
ea Studio System, consisting of: HVR-HD1000 Sony Video Camcorder VCTPG11RMB Tripod (which includes the LANC Remote Controller) Bidders Description: ______________________________________________________ Unit Price: _____________ Total Price: _____________ Delivery ARO: ___________
Any questions concerning this addendum should be forward to Don Gunther via e-mail to Don.Gunther@hcps.org. I hereby acknowledge receipt of Amendment #1 dated January 15, 2010 to Bid #10-DGH-026: Audio and Video Production Equipment Television Studio. _____________________________ Company _____________________________ Address _____________________________ ________________________________ Name (Print or Type) ________________________________ Title ________________________________ Signature ________________________________ Date
_____________________________ Telephone _____________________________ Fax
Proposer shall sign and submit a copy of this addendum with their proposal form.
HarfordCountyPublicSchools
102S.HickoryAvenueBelAir,MD210144108387300Fax4108932478
Dr.Robert Tomback,SuperintendentofSchools PurchasingDepartment,Suite310,410.638.4339
Addendum#2 To: AllProposers From: DonaldGunther Subject: Bid#10DGH026:AudioandVideoProductionEquipmentTelevisionStudio Date: 1/26/10 BidSpecificationsSection: Clarification Item#23:Instructionandtraining A.StudioOperations Delete#8Useofsetsandprops Delete#9Safetyissueswithsetsandprops B.ProductionInstruction 1.Studio Deleteb.Composition Deletec.Blocking Deleted.Lighting Deletef.Stagingpractices 2.Field Deleteb.Locationlighting Deletec.Shootingstyles 3.PostProduction Deletea.Linearediting Deleteb.Nonlinearediting Deletec.Resources 1

BidFormSection:

Lighting Package, consisting of: Brightline Lighting Fixtures (with 2 lamps per fixture) 3 ea Brightline T-Series Non-Dim Task lights each with: (2) 55W, 3200K Studioline Lamps, per fixture 2 ea Brightline T-Series Drop/Pan/Tilt Non-Dim 110W Fluorescent lights each with: (2) 55W, 3200K Studioline Lamps Broad Control Screen, per fixture 1 ea Brightline T-Series Diagonal Rotate 110W Fluorescent light with: (2) 55W, 3200K Studioline Lamps Broad Control Screen, per fixture *Provide fixture prices only, installation by others Bidders Description: ______________________________________________________ Unit Price: _____________ Total Price: _____________ Delivery ARO: ___________

AnyquestionsconcerningthisaddendumshouldbeforwardtoDonGuntherviaemailto Don.Gunther@hcps.org. IherebyacknowledgereceiptofAmendment#2datedJanuary26,2010toBid#10DGH026:AudioandVideo ProductionEquipmentTelevisionStudio. _____________________________ ________________________________ Company Name(PrintorType) _____________________________ ________________________________ Address Title _____________________________ ________________________________ Signature _____________________________ ________________________________ Telephone Date _____________________________ Fax
Note: Proposershallsignandsubmitacopyofthisaddendumwiththeirproposalform.
Dr.RobertTomback,SuperintendentofSchools PurchasingDepartment,Suite310,410.638.4339

Addendum#3

AllProposers DonaldGunther Bid#10DGH026:AudioandVideoProductionEquipmentTelevisionStudio 1/27/10

From: Subject:

Date:
BidFormsection ReplaceItem#15withthefollowinginformation:
Teleprompter System utilizing an LCD display on a cart, consisting of: Autocue QTV prompter package that would include the prompter SSP 10 & QStart software and ShuttleXpress Scroll Control Samsung LN32B360C5D 32 LCD Display Luxor LE42 AV Cart for the 32 LCD display to sit on Extron P2DA2 plus VGA Distribution Amplifier Bidders Description: ______________________________________________________ Unit Price: _____________ Total Price: _____________ Delivery ARO: ___________
AnyquestionsconcerningthisaddendumshouldbeforwardtoDonGuntherviaemailto Don.Gunther@hcps.org.
IherebyacknowledgereceiptofAmendment#3datedJanuary27,2010toBid#10DGH026:AudioandVideo ProductionEquipmentTelevisionStudio.
_____________________________ Company _____________________________ Address _____________________________ _____________________________ Telephone _____________________________ Fax
________________________________ Name(PrintorType) ________________________________ Title ________________________________ Signature ________________________________ Date

Proposershallsignandsubmitacopyofthisaddendumwiththeirproposalform.