Moving your fax and reconnecting If it is necessary to move your fax to a new location, first disconnect the telephone line cord before disconnecting the power cord. When reconnecting, it is necessary to connect the power cord before connecting the telephone line cord.
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Connecting the telephone line cord
Insert one end of the line cord into the socket on the back of the machine marked TEL. LINE. Insert the other end into a wall telephone socket.

TE SEL. T T EL LIN. E

Note: If your area experiences a high incidence of lightning or power surges, we recommend that you install surge protectors for the power and telephone lines. Surge protectors can be purchased from your dealer or at most telephone specialty stores.
Dial mode setting The dial mode setting is used to select the dial mode (tone or pulse). Tone dialling is initially selected. Only tone dialling can be used in your country or region. If the setting has been accidently changed and you need to change it back to tone dialling, follow the steps below.

Display:

once and 4

OPTION SETTING

4 times.

DIAL MODE

to select tone dialling.
Only tone dialling should be selected. The pulse dial settings are not for
use in your country or region.

to exit.

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Attaching the original document support
Attach the original document support as shown below.
Extension phone (optional)
If desired, you can connect an extension phone to the TEL. SET socket on the fax. Phone calls can be made using the extension phone even when the Key Lock function is activated.
To connect an answering machine to your fax, see page 50.
Remove the seal covering the TEL. SET socket.
Connect the extension phone line to the TEL. SET socket.
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Loading the Thermal Paper
Your fax machine prints incoming faxes on a special kind of paper called thermal paper. The fax machines print head creates text and images by applying heat to the thermal paper.
Grasp the finger hold as shown and pull up to open the operation panel.
Press the knob to make sure the front side of the metal guide is down.
If you are loading paper that is 210 mm in width, place the paper roll shims on each side of the paper compartment. (Note that Sharp recommended paper, including the initial roll, is 216 mm in width.)
The ribbed side of the shims should
face in (toward each other).
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Unwrap the roll of thermal paper and place it in the compartment.
Important: The roll must be placed so
that the leading edge of the paper unrolls as shown. (The paper is only coated on one side for printing. If the roll is placed backwards, the paper will come out blank after printing.)

Note: Letters or graphics on the edges of a document will not be scanned.
Letters in the shaded area will not be scanned.
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Loading the Document

Other restrictions
The scanner cannot recognise yellow, greenish yellow, or light blue ink. Ink, glue, and correcting fluid on documents must be dry before they pass
through the document feeder.
All clips, staples, and pins must be removed from documents before loading
in the feeder. If these are not removed, they may damage the machine.
Documents which are patched, taped, torn, smaller than the minimum size,
carbon backed, easily smudged, or have a slippery coated surface should be photocopied, and the copy loaded in the feeder.
Up to 10 pages can be placed in the feeder at one time. The pages will automatically feed into the machine starting from the bottom page.
If you need to send or copy more than 10 pages, place the additional pages
gently and carefully in the feeder just before the last page is scanned. Do not try to force them in, as this may cause double-feeding or jamming.
If your document consists of several large or thick pages which must be
loaded one at a time, insert each page into the feeder as the previous page is being scanned. Insert gently to prevent double-feeding.
Adjust the document guides to the width of your document.
Insert the document face down in the document feeder. The top edge of the document should enter the feeder first.
READY TO SEND will appear in the

display.

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Removing a document from the feeder
If you need to remove a document from the feeder, open the operation panel.
Important! Do not try to remove a document without first releasing it as explained below. This may damage the feeder mechanism.
Grasp the finger hold and pull up to open the operation panel.

Remove the document.

If you can not remove the document,
see Clearing a jammed document on page 81.
Close the operation panel.
Press down on both front corners of the
panel to make sure it clicks into place.
Adjust the resolution and/or contrast settings as explained in Resolution and Contrast as explained on page 28, and then dial the receiving machine as explained on page 30.
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Adjusting the Resolution and Contrast
If desired, you can adjust the resolution and contrast before sending a document.
The default resolution setting is STANDARD and the default contrast setting is AUTO.

You must adjust the settings each time you dont want to use the default settings.
Note: The resolution and contrast settings are only effective for sending a document. They are not effective for receiving a document.

Resolution settings

STANDARD Use STANDARD for ordinary documents. This setting gives you the fastest and most economical transmission. Use FINE for documents containing small letters or fine drawings. Use SUPER FINE for documents containing very small letters or very fine drawings. Use HALF TONE for photographs and illustrations. The original will be reproduced in 64 shades of gray.
FINE SUPER FINE HALF TONE

Contrast settings

AUTO DARK Use AUTO for normal documents. Use DARK for faint documents.
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Load the document(s).

the resolution and contrast can be adjusted.
one or more times until the
desired resolution and contrast settings appear in the display.

STANDARD FINE

:AUTO :AUTO
The first time you move through the list
of resolution settings, the contrast setting AUTO will appear next to each resolution setting. The second time you move through the list, the contrast setting DARK will appear.
SUPER FINE :AUTO HALF TONE STANDARD :AUTO :DARK

HALF TONE

Note: In order to transmit in SUPER FINE resolution, the receiving fax machine must also have that resolution. If it doesnt, your machine will automatically step down to the next best available setting.
The document must be loaded before
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Sending a Fax by Normal Dialling
With Normal Dialling, you pick up the handset (or press pressing the number keys. ) and dial by
If a person answers, you can talk with them through the handset before
sending the fax. (If you pressed , you must pick up the handset to talk.)
Normal Dialling allows you to listen to the line and make sure the other fax

machine is responding.

If desired, press

to set the

resolution and/or contrast.

READY TO SEND

Pick up the handset or press Listen for the dial tone.
Dial the number of the receiving machine by pressing the number keys.
Wait for the connection. Depending on the setting of the receiving machine, you will either hear a fax tone or the other person will answer.
If the other party answers, ask them to press their Start key (if you pressed
, pick up the handset to speak with them). This causes the receiving machine to issue a fax tone.
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Sending a Fax by Automatic Dialling
When you hear the fax tone, press used it.
. Replace the handset if you
You can dial a fax or telephone number by simply pressing a Rapid Key, or by pressing and entering a two-digit number.
To use Automatic Dialling, you must first store the full fax or telephone
number in your fax machine
When you store a fax or telephone number, you select a two-digit Speed
Dial number for it. 40 Speed Dial numbers are available. Speed Dial numbers 01 through 05 are for Rapid Key (one-touch) Dialling.
Speed Dial numbers 06 through 40 are for dialling with the SPEED key.

Rapid Keys

When transmission is completed, the fax will beep once.
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Storing fax and phone numbers for automatic dialling

FAX/TEL # MODE

1 to select SET.
Enter a two-digit Speed Dial number by pressing the number keys (01 to 05 for Rapid Key Dialling, 06 to 40 for Speed Dialling).

(Example)

Enter the fax or voice number by pressing the number keys. Up to 32 digits can be entered. (Note: A space cannot be entered.)
To clear a mistake, press
If a pause is required between any of the digits to access a special service
or an outside line, press. The pause appears as a hyphen (two seconds per pause). Several pauses can be entered in a row.
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Enter a name by pressing number keys for each letter as shown in the chart below. Up to 10 characters can be entered. (If you do not wish to enter a name, go directly to Step 8.)

Example: SHARP = 22 7777

entering the first letter.

To change case, press

Return to Step 4 to store another number, or press date and time display.

to return to the

Making changes
To make changes in a number previously stored, repeat the programming procedure. Select the Rapid Key or Speed Dial number for which you want to make changes in Step 4, and then change the number and/or name when they appear in the display in Steps 5 and 7.
Note: The fax machine uses a lithium battery to keep automatic dialling numbers and other programmed information in memory when the power is turned off. Battery power is consumed primarily when the power is off. With the power kept continuously off, the life of the battery is about 5 years. If the battery dies, have your dealer or retailer replace it. Do not try to replace it yourself.

You can use to search for a Rapid Key or Speed Dial number. First
search for the number as described in Searching for an auto-dial number in Sending a Fax by Automatic Dialling in Chapter 2, then pick up the handset or press. The number will be dialed automatically (do not press ).

Redial

The last number dialed can be redialed by pressing pick up the handset or press handset to talk. (it is not necessary to
). When the other party answers, pick up the
You can put the other party on hold during a conversation by pressing.
When this is done, they cannot hear you. You can put the handset back in the cradle without breaking the connection. When you are ready to speak with them again, pick up the handset. If you did not put the handset back in the cradle, press again to resume conversation.

5. Making Phone Calls

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6. Answering Machine Connection
Connecting an Answering Machine
If desired, you can connect an answering machine to your fax machine's TEL. SET socket. This will allow you to receive both voice messages and faxes when you are out.
Important: If the answering machine is not connected to the TEL. SET
socket on the fax as shown, the setup will not operate properly.
Connect the answering machine's telephone line plug to the TEL. SET socket.

TE SEL. T

TE LI L. NE
To answering machine's telephone line socket.
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Using the Answering Machine Connection
Changing the outgoing message
The outgoing message (OGM) of your answering machine should be changed to inform callers who want to send a fax to press their Start key. For example, your message might go as follows: "Hello. You've reached the ABC company. No one is available to take your call right now. Please leave a message after the beep or press your facsimile Start key to send a fax. Thank you for calling."

6 times.

Enter a 2-digit number (from 01 to 15) for the number of seconds of the delay, or enter 00 to turn off the function. Example: 5 seconds

FAX RX A.M. FAILS

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On A.M. Failure

When this function is turned on, your fax will answer the call after 5 rings if the answering machine for some reason fails to answer before that time. This ensures that you will receive fax messages even if the answering machines tape fills up or the answering machine is not turned on. This function has been turned off at the factory. If you want to turn it on, follow the steps below: Note: When this function is turned on, make sure that the answering machine is set to answer on 4 rings or less. If it isnt, the fax will always answer first, preventing callers from leaving voice messages.
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Caller ID (Requires Subscription to Service)
If you subscribe to a caller identification service from your telephone company, you can set your fax machine to display the name and number of the caller while the fax rings. Important:
To use this function, you must subscribe to a caller identification service
from your telephone company.
Your fax may not be compatible with some caller identification services. When the signal on the telephone line is abnormal, incorrect Caller ID
messages may be displayed.

CALLER-ID

(YES) to turn on Caller ID.

1=YES, 2=NO

(To turn off Caller ID, press
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How Caller ID operates

When you receive a call, the name and phone number of the caller will alternately appear in the display, beginning just before the second ring. The information will continue to be displayed until the line is disconnected.
Note: Some caller ID services may not provide the name of the caller. In this case, only the phone number will appear.

Display example

JOHN DOE 5258693

Callers name

Callers number

Display messages

One of the following messages will appear while the fax rings if caller information is not available. NO SERVICE No caller information was received from your telephone company. Make sure that the telephone company has activated your service.
CALLER-ID ERROR Noise on the telephone line prevented reception of caller information.

PRIVATE CALL

Caller information was not provided by the telephone company at the caller's request.

OUT OF AREA

The call was made from an area which does not have a caller identification service, or the caller's service is not compatible with that of your local phone company.

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Viewing the Caller ID list
If you subscribe to a Caller ID service and have turned on the Caller ID function, your fax machine will keep information on the most recent 20 calls and faxes you have received. You can view this information, which consists of the name and number of each caller, in the Caller ID List.
After you have received 20 calls, each new call will delete the oldest call.
Follow the steps below to view the Caller ID List in the display. If desired, you can immediately dial a number when it appears.

REVIEWING CALLS

to scroll through the list.
If you want to dial one of the numbers in the list, scroll through the list until the number appears in the display.
Fax: If you want to send a fax, load the
document and then press. Dialling and transmission begin.
Voice call: If you want to make a voice
call, pick up the handset or press Dialling begins automatically. (If you pressed , pick up the handset when.

Voice call:

the other party answers.)
when you have finished viewing the list.
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To delete calls from the Caller ID list
If you want to delete a single call from the caller list, press

while the call

appears in the display. If you want to delete all calls from the list, hold 0 down for at least 3 seconds while you are viewing any number in the list.

Priority Call

With Caller ID turned on, you can set your fax to make a special ringing sound when you receive a call from a designated phone number. This lets you know immediately who is calling without having to look at the display. To use this function, enter the desired phone number by following the steps below (only one phone number can be entered).

PRIORITY CALL #

to store a number.
(To clear a previously stored number, press

and go to Step 5.)

Enter the number by pressing the number keys (max. 20 digits).
to store (or clear) the number.
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Blocking voice calls

(To turn off the function, press
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Requesting transmission

Dial the fax machine you want to poll using one of the following methods: ABC
Pick up the handset (or press
press a Rapid Key. Wait for the fax answerback tone.
and enter a 2-digit Speed

Dial number.

Enter the full number using the numeric

E/POLL

If you used the handset, replace it when
POLLING appears in the display. Reception will begin.
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Key Lock Function

The Key Lock function is used to prevent unauthorised operation of the machine. When the Key Lock function is activated, all operations are prohibited except for the following:
Phone calls can be made by Rapid Key Dialling (the handset can be picked
up and a number can be dialled by pressing one of Rapid Keys A to E; pages 31 and 48). Dialling by pressing the number keys and Speed Dialing are prohibited. It is recommended that you store emergency phone numbers in Rapid Keys A to E.
A fax can be sent by Rapid Key Dialling if the handset is picked up before
the Rapid Key is pressed. When you hear the fax tone from the receiving machine, press to begin transmission (if a person answers, ask them to press their Start key). before dialling, and can be pressed to adjust the resolution
can be pressed to cancel an operation.
Phone calls can be received on the handset. Faxes can be received automatically when the reception mode is set to
FAX, TEL/FAX, or A.M. mode (page 20). Faxes can be received manually by pressing when the call is answered on the handset (page 43), or
on an extension phone when the call is answered on an
extension phone (page 44).
Phone calls can be made using an extension phone.
To use the Key Lock function, you must first store a 4-digit Key Lock code as explained below, and then activate the function as explained on the following page.

Storing the Key Lock code
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1 = SET, 2 = CLEAR

to select SET.
If ALREADY STORED appears in the display, the Key Lock code has
already been programmed. If you wish to change the code, you must first delete the old code (see page 67) and then store the new code.
Enter the 4-digit number that you would like to use as the Key Lock code. Press Press. to return to the date and time display.
Important: Be sure to keep a record of the Key Lock code, as it must be
entered to deactivate the Key Lock function and allow normal operation of the machine. In the event that you forget the code and have kept no record, contact SHARP customer service.
Activating the Key Lock function
Note: Before activating the Key Lock function, be sure to store any Rapid Key numbers (page 32) that you wish to use while the Key Lock function is activated. To activate the Key Lock function, hold down the display. until KEY LOCK appears in
If SET LOCK CODE appears in the display, a KEY LOCK code has not
been stored. Store a Key Lock code and then activate the Key Lock function.
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KEY LOCK will appear in the display while the Key Lock function is activated. Only the operations described on page 64 can be performed. Note: Display messages indicating out of paper and other problems will not appear while the Key Lock function is activated. Aside from KEY LOCK, the following messages may appear:
LINE ERROR: This will appear if a line error occurs during fax reception or
transmission (see page 73). Press to clear the message.
If the Caller ID function has been turned on (page 56), Caller ID information
will appear when a call is received.
<<<RINGING!>>> will appear to signal an incoming call if the ringer has
been turned off (page 24).
Deactivating the Key Lock function
Follow the steps below when you wish to deactivate the Key Lock function and allow normal operation of the machine.

Hold down

until the alternating

CANCEL KEY LOCK

messages at right appear.

ENTER LOCK CODE

Enter your 4-digit Key Lock code.
CANCELED will briefly appear followed by the date and time display.
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Clearing (changing) the Key Lock code
In the event that you need to clear the Key Lock code, follow the steps below.

If you need to change the code, first clear it and then store a new code.
Enter the current Key Lock code (the code that you wish to clear). Press.
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8. Printing Lists

You can print lists showing settings and information entered in the fax machine. The lists are described below. To print a list, follow these steps.

2 once.

LISTING MODE

until the desired list

appears in the display. Press to print the list.

Telephone Number List

This list shows the fax and phone numbers that have been stored for automatic dialling.

Anti Junk Number List

This list shows the numbers from which reception is not allowed.
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Printing Lists

Transaction Report
This report is printed out automatically after an operation is completed to allow you to check the result. Your fax machine is set at the factory to print out the report only when an error occurs.
The Transaction report cannot be printed on demand.
Headings in Transaction Report SENDER/ RECEIVER START TX/RX TIME PAGES NOTE The name or fax number of the other machine involved in the transaction. If that machine does not have an ID function, the communication mode will appear (for example, "G3"). The time at which transmission/reception started. Total time taken for transmission/reception. Number of pages transmitted/received. (One of the following notes will appear under NOTE in the report to indicate whether the transaction was successful, and if not, the reason for the failure.) OK - Transmission/reception was successful. P.FAIL - A power failure prevented the transaction. JAM - The printing paper or document jammed, preventing the transaction. BUSY - The fax was not sent because the line was busy. COM.E-0 to COM.E-7 - A telephone line error prevented the transaction. See Line error on page 73. CANCEL - The transaction was cancelled because the STOP key was pressed, no document was in the feeder, or the other machine requested transmission using a function which your fax machine does not have. If you were attempting to fax, make sure a document is in the feeder. If you were receiving, contact the faxing party to see how they are trying to send to you.

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Dialling and transmission problems
Problem No dial tone when you pick up the handset or press the SPEAKER key. Dialling is not possible. Solution Make sure the handset cord is connected to the correct socket. See Connecting the handset on page 9. Make sure the power cord is properly plugged into a power outlet. Make sure that the telephone line is properly connected to both the TEL. LINE socket and the wall socket. Make sure that the fax machine is set to tone dial. See Dial mode on page 11. The power is on, but no transmission takes place. Make sure that the receiving machine has paper. Make sure that the telephone line cord is plugged into the TEL. LINE socket, and not the TEL. SET socket. If the receiving machine is in manual mode with no attendant, reception will not be possible. Check the display for error messages. Pick up the handset and check for a dial tone. Nothing is printed at the receiving end. A distorted image is received at the other end. Make sure that the document for transmission is placed face down in the feeder. Noise on the telephone line may cause distortion. Try sending the document again. Make a copy of the document on your fax machine. If the copy is also distorted, your fax machine may need service.
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Reception and copying problems
Problem The power is on, but no reception takes place. Solution Make sure that the telephone line cord is plugged into the TEL. LINE socket, and not the TEL. SET socket. Make sure that the document is loaded properly in the feeder of the transmitting machine. Make a copy or print a report to confirm the printing ability of your machine. Make sure that the thermal paper is properly loaded in your fax machine. (If the roll has been loaded backwards, nothing will be printed.) The received document is faint. Ask the other party to send higher contrast documents. If the contrast is still too low, your fax machine may need service. Make a copy or print a report to check your machines printing ability. Make sure you are using the recommended thermal paper. See Loading the Thermal Paper in Chapter 1. Received images are distorted. Noise on the telephone line may cause distortion. Have the other party try sending the document again. Make a copy or print a report on your fax machine. If the copy or report is also distorted, your fax machine may need service. A received document or copy prints out in strips. The quality of copies is poor and/or dark vertical lines appear. Make sure the operation panel is completely closed (press down on both sides of the panel). Any dirt or material on the scanning glass will cause spots to appear on copies and transmitted faxes. Clean the scanning glass as explained on page 71. If reception or copying takes place continuously for a long time, the print head may overheat. Turn off the power and let it cool down.

COVER OPEN DOCUMENT JAMMED

FAX RX IN MEMORY

FUNCTION MODE HOLD

KEY LOCK

LINE BUSY

LINE ERROR

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MEMORY IS FULL

NO DATA
This appears if you attempt to search for an auto-dial number when none have been stored. You have tried to dial or clear a Rapid Key or Speed Dial number that hasnt been programmed (a full number hasnt been assigned to it). This appears if you forgot to replace the handset after using it to dial and send a fax. Replace the handset or press the STOP key to clear the message. The SPEAKER key has been pressed and the fax machine is waiting for you to dial. You have run out of thermal paper. Load a new roll of thermal paper as explained in Loading the Thermal Paper in Chapter 1. The print head has overheated. Operation can be continued after it cools. The printing paper is jammed. See the following section, Clearing Paper Jams. The print head has failed and requires service.

NO # STORED

OFF HOOK

ON HOOK DIAL

OUT OF PAPER

OVER HEAT

PAPER JAMMED
PRINT HEAD FAIL/ YOU NEED SERVICE (alternating messages) READY TO SEND
A document has been loaded and the fax machine is waiting for you to begin faxing or copying. This appears if you attempt to send a fax by automatic dialling and the line is busy or the receiving fax machine does not answer. Your fax machine will automatically reattempt the call. (See Automatic redialling on page 39.)

RECALLING

The memory is full. This may occur during fax reception if too much data is received before the pages can be printed out. If faxes have been received to memory because printing is not possible, resolve the problem so that printing can continue. See Substitute Reception to Memory on page 46.
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Audible signals

Continuous tone 3 seconds Indicates the end of transmission, reception, or copying. Indicates incomplete transmission, reception, or copying.

Intermittent tone (3 beeps)
5 seconds (1 second on, 1 second off) Continuous (0.7 seconds on, 0.3 seconds off)

Rapid intermittent tone

Indicates that the handset is off hook.
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Clearing Paper Jams

If the original document doesnt feed properly during transmission or copying, or DOCUMENT JAMMED appears in the display, first try pressing. If the document doesn't feed out, remove it as explained below. Important: Do not try to remove a jammed document without releasing it as explained below. This may damage the feeder mechanism.
Clearing a jammed document
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Clearing jammed printing paper
Flip up the front paper guide
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Remove the paper roll.

pieces of paper from the paper compartment.
Cut off the wrinkled part of the paper.

Reload the paper.

Jammed paper is often caused by
improper loading. Be sure to carefully follow the instructions for paper loading given in Loading the Thermal Paper in Chapter 1.
For UX-73 only: Remove any cut
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Quick Reference Guide

Sending Faxes
Place your document (up to 10 pages) face down in the document feeder. Normal Dialling 1. Lift the handset or press 2. Dial the fax number. 3. Wait for the reception tone (if a person answers, ask them to press their Start key). 4. Press.
4. Enter a name by pressing number keys.
(To enter two letters in succession that require the same key, press entering the first letter.)

5. Press

Receiving Faxes
To set the reception mode, press

Rapid Key Dialling

Press the appropriate Rapid Key. Transmission will begin automatically. Speed Dialling 1. Press.
1 , and then 1 : TEL mode 3 : TEL/FAX mode 2 : FAX mode 4 : A.M. mode
2. Enter the 2-digit Speed Dial number. 3. Press.
TEL mode: Answer all calls (even faxes) by picking up the handset. To begin fax reception, press. FAX mode: The fax machine automatically answers and receives faxes. TEL/FAX (T/F) mode: The fax machine automatically answers and receives faxes. Voice calls (including manually dialled fax transmissions) are signalled by a special ringing sound. A.M. ( ) mode: Select this mode when an answering machine is connected to the fax and the answering machine is turned on.