UX-40 / UX-60 FACSIMILE

UX-84 UX-60
FACSIMILE OPERATION MANUAL
1. Installation 2. Sending Documents 3. Receiving Documents 4. Making Copies 5. Making Telephone Calls 6. Answering Machine Connection 7. Special Functions 8. Printing Reports and Lists 9. Maintenance 10. Troubleshooting

all-UX84H.book

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Wednesday, July 5, 2000

8:48 AM
MAINS PLUG WIRING INSTRUCTIONS
This equipment is fitted with a moulded type mains plug which incorporates a detachable fuse cover, under no circumstances should the plug be used without the fuse cover fitted.
In the unlikely event of the socket outlet in your home not being compatible with the plug supplied, cut off the mains plug and fit an appropriate type observing the wiring code below.
DANGER: The fuse from the cut-off plug should be removed and the plug should be disposed of in a safe manner. Under no circumstances should the cut-off plug be inserted into a socket outlet as a serious electric shock may occur. If you are not sure how to do this, get help from a qualified electrician.

IMPORTANT

The wires in this mains lead are coloured in accordance with the following code:
GREEN-AND-YELLOW: BLUE: BROWN:

Earth Neutral Live

As the colours of the wires in the mains lead of this apparatus may not correspond with the coloured markings identifying the terminals in your plug, proceed as follows:The wire which is coloured GREEN-AND-YELLOW must be connected to the terminal in the plug which is marked by the letter E, or by the safety earth symbol or coloured green or green-and-yellow.The wire which is coloured BLUE must be connected to the terminal which is marked with the letter N or coloured black.The wire which is coloured BROWN must be connected to the terminal which is marked with the letter L or coloured red.
This apparatus must be protected by a 13A fuse in the mains plug or distribution board.
"WARNING: THIS APPARATUS MUST BE EARTHED"
This equipment complies with the requirements of Directives 98/13/EC and 89/336/EEC, 73/23/EEC both amended by 93/68/EEC. Dieses Gert entspricht den Anforderungen der EU-Richtlinien 98/13/EU und 89/336/EWG sowie 73/23/EWG, die durch die Richtlinie 93/68/EWG gendert wurden. Cet appareil est conforme aux exigences de la directive 98/13/CEE ainsi que des directives 89/336/CEE et 73/23/ CEE modifies par la directive 93/68/CEE. Este aparato satisface las exigencias de las Directivas 98/13/CE y 89/336/CEE, 73/23/CEE modificadas ambas por medio de la 93/68/CEE. Questapparecchio conforme ai requisiti delle direttive 98/13/CE e 89/336/EEC, 73/23/EEC, entrambe emendate dalla 93/68/EEC. Dit apparaat voldoet aan de eisen van de richtlijnen 98/13/EG en 89/336/EEG, 73/23/EEG, beide gewijzigd door 93/68/EEG. Este equipamento obedece s exigncias das directivas 98/13/CEE, 89/336/CEE e 73/23/CEE, cujas verses foram todas corrigidas pela directiva 93/68/CEE. 98/13/. 89/336/, 73/23/ 93/68/. Denna utrustning uppfyller kraven enligt direktiven 98/13/EC och 89/336/EEC, 72/23/EEC bda med tillgget 93/ 68/EEC Dette udstyr overholder kravene i direktiverne 98/13/EU og 89/336/EEC, 73/23/EEC begge med ndringer i.h.t 93/68/EEC. Dette produktet oppfyller kravene i direktivene 98/13/EC og 89/336/EEC, 73/23/EEC, begge komplettert av 93/68/ EEC. Tm laite tytt direktiivien 98/13/EEC ja 89/336/EEC, 73/23/EEC vaatimukset, joista kumpaakin jlkimmist on muutettu direktiivill 93/68/EEC. : Low voltage directive 93/68/EEC : CE Mark reguration

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Quick Reference Guide
Entering Your Name and Number

1. Press:

FUNCTION
Setting the Date and Time
Display shows: DATE & TIME SET
Display shows: OWN NUMBER SET 2. Press: 2. Press:
START/ MEMORY START/ MEMORY
3. Enter two digits for the day (01 to 31). 3. Enter your fax number (max. of 20 digits) by pressing the number keys. 4. Enter two digits for the month (01 to 12). 5. Enter four digits for the year (Ex: 2000) 6. Enter two digits for the hour (00 to 23) and two digits for the minute (00 to 59). 7. When finished, press:

To insert

a space between digits, press the # key. To enter +, press the * key. DIAL key to backspace and clear the mistake.

START/ MEMORY

If you make a mistake, press the SPEED

4. Press:

5. Enter your name by pressing the appropriate number keys as shown below.
Storing and Clearing Auto Dial Numbers
To enter two letters in succession that
require the same key, press the SPEAKER key after entering the first letter.
J= K= L= M= N= O= P= Q= R= S= T= U= V= W= X= Y= Z=
Display shows: FAX/TEL # MODE 2. Press 1 to store a number or 2 to clear a number. 3. Enter a 2-digit Speed Dial number (from 01 to 05 for Rapid Key Dialling, or 06 to 40 for Speed Dialling). (If you are clearing a number, go to Step 7.) 4. Enter the full fax/telephone number. 5. Press:
SPACE = A= B= C= D= E= F= G= H= I=
To change case, press the REDIAL key.
Press # or * to scroll through symbols and special characters.

6. When finished, press:

6. Enter the name of the location by pressing number keys. (Refer to the letter entry table in Entering Your Name and Number.)

7. Press:

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Sending Faxes

Place your document (up to 5 pages) face down in the document feeder. Normal Dialling 1. Lift the handset or press 2. Dial the fax number. 3. Wait for the reception tone (if a person answers, ask them to press their Start key). 4. Press:
FAX mode: The fax machine automatically answers on the set number of rings and receives the incoming document. TEL mode:

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Table of Contents
Quick Reference Guide. 2 Introduction. 4
Important safety information. 6
Table of Contents. 8 1. Installation. 11
Unpacking Checklist. A Look at the Operation Panel. Connections. Loading the Thermal Paper. Entering Your Name and Fax Number. Setting the Date and Time. Setting the Reception Mode. Volume Adjustment. 32 34
2. Using the Answering Machine. 36
Recording an Outgoing Message. Operating the Answering Machine. Optional Answering Machine Settings. Transfer Function. Override Ringing. Remote Operations. 50 52

3. Sending Documents. 61

Transmittable Documents. Loading the Document. Adjusting the Resolution and Contrast. Sending a Fax by Normal Dialling. Sending a Fax by Automatic Dialling. 70

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4. Receiving Documents. 82
Using TEL/FAX Mode. Using FAX Mode. Using TEL Reception Mode. Substitute Reception to Memory. 85 89
5. Making Copies. 90 6. Making Telephone Calls. 91 7. Special Functions. 95
Caller ID (Requires Subscription to Service). 95 Blocking Reception of Unwanted Faxes. 101 Sending Documents From Memory. 103 Broadcasting. 105 Polling (Requesting a Fax Transmission). 107
8. Printing Lists. 111 9. Maintenance. 114 10. Troubleshooting. 116
Problems and Solutions. 116 Messages and Signals. 120 Clearing Paper Jams. 123

Index. 130

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1. Installation

Unpacking Checklist

Before setting up, make sure you have all of the following items. If any are missing, contact your dealer or retailer.

Handset

Original document support

Emergency labels

Handset lead

Operation manual

Fax paper (Sample roll)

Telephone line cord

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A Look at the Operation Panel
REC/MEMO REPEAT PLAY/SKIP

DELETE VOLUME

GHI JKL

C STOP

PQRS TUV

SYMBOLS

REDIAL
START/ MEMORY COPY/ HELP RESOLUTION/ RECEPTION MODE

SLOW PLAY

FAST PLAY

SEARCH R SPEAKER

Rapid Dial Keys Press one of these keys to dial a fax number automatically. The E key can also be set for use as a Polling key. REC/MEMO key Press this key to record a phone conversation or a message. REPEAT key Press this key to repeat playback of a message. PLAY/SKIP key Press this key to play recorded messages. During playback, press it to skip forward to the next message. Display This displays messages and prompts during operation and programming. DELETE key Press this key to erase recorded messages.

Grasp the finger hold as shown and pull up to open the operation panel.
Press the knob to make sure the front side of the metal guide is down.

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Unwrap the roll of thermal paper and place it in the compartment. YES
Important: The roll must be placed so that the leading edge of the paper unrolls as shown. (The paper is only coated on one side for printing. If the roll is placed incorrectly, the paper will come out blank after printing.)
Insert the leading edge of the paper into the slot as shown. Continue to push the paper through the slot until it comes out the opening in the front of the machine.

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Make sure the paper comes out straight, and then flip down the paper guide.
Close the operation panel, making sure it clicks into place. A short length of the paper will be cut off.

Click!

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Replacing the thermal paper When the paper runs out, OUT OF PAPER will appear in the display. Copying will no longer be possible but reception can continue until the document memory becomes full, at which point further reception will not be possible until new paper is loaded. To replace the paper first take out the roll, then load the new roll as described above. If documents have been received in to memory they will automatically be print out. To assure a long life for your fax and obtain the best reproduction quality, we recommend that you use the following Sharp thermal paper, which is available from your dealer or retailer: FO-20PR6 THERMAL PAPER (30 m roll) The use of any other paper may result in poor copy quality and excessive build-up of residue on the head. Handling thermal paper Do not unpack the paper until you are ready to use it. It may become discoloured if: It is stored at high humidity or high temperature. It is exposed to direct sunlight. It comes in contact with glue, thinner, or a freshly copied blueprint. A rubber eraser or adhesive tape is used on it, or it is scratched.

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Entering Your Name and Fax Number
Before you can begin using your fax machine, you must enter your name and fax (telephone) number. You also need to set the date and time. Once you enter this information, it will automatically appear at the top of each fax page you send.

ABC DEF

TEL /FAX A.M.

DELETE

VOLUME

E/ POLL

STOP key
FUNCTION RESOLUTION/ RECEPTION MODE

COPY/ HELP

START/ MEMORY key

# key FUNCTION key

Press these keys: The display will show:

ENTRY MODE

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Press the # key twice. The display will show:

OWN NUMBER SET

Press the START/MEMORY key. The display will show:

ENTER FAX #

Enter your fax number by pressing the number keys (max. of 20 digits). To insert a space between digits, press the # key. To enter a +, press the * key. If you make a mistake, press the SPEED DIAL key to backspace and clear the mistake.
Press the START/MEMORY key to enter the fax number in memory. The display will show:

ENTER YOUR NAME

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Enter your name by pressing number keys for each letter as shown in the chart below. Up to 24 characters can be entered.

Example: SHARP = 22 7777

SPACE = A= B= C= D= E= F= G= H= I= J= K= L= M= N= O= P= Q= R= S= T= U= V= W= X= Y= Z=
To enter two letters in succession that require the same key, press the SPEAKER key after entering the first letter. (The SPEAKER key moves the cursor forward, and the SEARCH/ R key moves the cursor backward.) To clear a mistake, press the SPEED DIAL key. To change case, press the REDIAL key. To select one of the following symbols, press the # key or the * key repeatedly:./!"#$%&()*+,-:;<=>?@[]^_'{|}
Cursor: A dark square mark in the display that indicates where a number or letter will be entered.

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STORED
Press the STOP key to return to the date and time display.

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The date and time appear in the display and reports, and are printed at the top of every page you transmit.
Set the date and time by pressing the keys on the operation panel as shown below.

SEARCH

COPY/ HELP RESOLUTION/ RECEPTION MODE

R SPEAKER

* key FUNCTION key

DATE & TIME SET

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Press the START/MEMORY key. The currently set date will appear in the display.
Enter a two-digit number for the day (01 to 31). To correct a mistake, press the SPEED DIAL key to move the cursor back to the mistake and then enter the correct number.

Example: the 5th

Enter a two-digit number for the month (01 for January, 02 for February, 12 for December, etc.).

Example: January

Enter the year (four digits).

Example: 2000

Enter a two-digit number for the hour (00 to 23) and a two-digit number for the minute (00 to 59).

RINGER: MIDDLE

RINGER: HIGH

RINGER : OFF OK?

RINGER: LOW
If you want to turn off the ringer, continue to press the VOLUME key until RINGER: OFF OK? appears in the display, and then press the START/MEMORY key. When the ringer is switched off, the pseudo ringer will still sound in TEL/FAX mode to alert you to voice calls.

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2. Using the Answering Machine
The UX-84's built-in answering machine allows you to receive both voice messages and fax transmissions while you are out.
To use the answering machine, record an outgoing message and then set the reception mode to A.M. when you go out. The UX-84 can store up to 24 minutes of voice messages (including OGMs) with no documents in memory.
The outgoing message (OGM) is the greeting that the machine plays after answering a call to inform callers that they can leave a message or send a fax. Example: "Hello. You've reached the ABC company. No one is available to take your call right now. Please leave a message after the beep or press your facsimile Start key to send a fax. Thank you for calling."

A.M. SETTINGS

Press the # key. The display will show:

OGM RECORDING

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Press the START/MEMORY key.
Press 1 to select GENERAL. (If you are recording a message for the Transfer function explained later in this chapter, press 2 for TRANSFER.) Pick up the handset, press the START/MEMORY key, and speak into the handset. The outgoing message can be up to 60 seconds long. The outgoing message for the Transfer function can be up to 15 seconds long. While recording, the display will show the time remaining to record.

GENERAL TRANSFER

When finished, press STOP and then replace the handset, or alternatively just replace the handset.
Press the STOP key twice to return to the date and time display.

2. Answering Machine

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To listen to or erase an outgoing message To listen to or erase an outgoing message, follow Steps 1 through 4 of the above procedure to select the message, and then press the PLAY/ SKIP key to listen to it, or the DELETE key to erase it. To return to the date and time display, press the STOP key twice. Note that the general outgoing message cannot be erased. If you need to change it, simply repeat the recording procedure.

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Operating the Answering Machine
Activating the answering machine Activate the answering machine before you go out as follows: Press the RESOLUTION/ RECEPTION MODE key until the arrow in the display points to A.M. The outgoing message will play (you can stop playback by pressing the STOP key). It will not be possible to set the reception mode to A.M. if a general outgoing message has not been recorded.

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While the messages are playing, you can do any of the following: Repeat: To listen to a message a second time, press "2" and "#" on the telephone before that message ends. To move back to the previous message, press "2" and "#" within the first 3 seconds of the current message. Skip forward: To skip forward to the next message, press "5" and "#" on the telephone. Stop: To stop playback, press "0" and "#" on the telephone. After this, you can enter any of the commands described in the following section, Other remote operations. Play new messages: To listen to only your new messages, first stop playback by pressing "0" and "#", and then press "6" and "#". Erase a message: To erase the message you are currently listening to, press "3" and "#" before it ends.
When you have finished listening to your messages, you can do any of the following: Erase all messages: To erase all of your messages, press "3", "3", and "#".

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Repeat playback: To listen to your messages again, press "7" and "#". Perform other operations: You can enter any of the commands described in the following section, Other remote operations. Hang up: If you do not erase your messages first, they will be saved and any new messages will be recorded after them. If you want the UX-84 to resume normal operation immediately, press "*" twice before hanging up (in some cases, particularly when the Transfer function is used, the UX-84 may not accept new calls for one or two minutes after you hang up unless you first press "*" twice).

Comments:

When a remote command is accepted by the machine, you will hear one beep. If an incorrect command is entered, you will hear four beeps. In the latter case, re-enter the correct command. When entering a command, do not pause longer than 10 seconds between each digit. If you do, a 4-beep error signal will be issued and the digits entered up to that point will be disregarded. In this case, re-enter the command from the beginning. If an additional 10 seconds elapse without entry of a command, a further 4 beeps will be issued and the machine will disconnect the line. If you make two errors (causing two 4-beep signals to be issued) while entering your remote code number, the line will be disconnected. This prevents unauthorized people from attempting to guess your remote code number.

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Other remote operations
After listening to your messages, you can do any of the operations described below by pressing the appropriate keys on the telephone.
Note: The following commands cannot be entered while messages are being played back. If you do not want to wait until playback ends to enter a command, first stop playback by pressing "0" and "#", and then enter the command.
Changing the fax reception mode Select a new reception mode by pressing the keys as follows: A.M. mode: "8", "1", and "#". FAX mode: "8", "2", and "#". TEL mode: "8", "3", and "#". TEL/FAX mode: "8", "4", and "#" Caution: In TEL and TEL/FAX mode, you will not be able to further change the reception mode.
Recording a new outgoing message
Press "4" and "*" on the telephone.

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When you hear a short beep, speak into the telephone to record the new message. The message can be up to 15 seconds long. After 15 seconds (or earlier if the machine detects silence after you finish speaking), you will hear a beep, and the new message will be played back.
Turning the Transfer function on or off To turn Transfer on: Press "9", "1", and "#" on the telephone. To turn Transfer off: Press "9", "2", and "#" on the telephone.
Changing the transfer telephone number
Press "9", "0", and "#" on the telephone. After you hear a short beep, enter the new telephone number. When 5 finished, press "#". To insert a pause between any two digits of the number, press "*".

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Recording a new transfer message
Press "9", "3", and "#" on the telephone. When you hear a short beep, speak into the telephone to record the new message. The time for the transfer message is fixed at 15 seconds. After 15 seconds (or earlier if the machine detects silence after you finish speaking), you will hear a beep, and the new message will be played back automatically.
Recording a "Memo" You can record a "memo" for yourself or other users of the UX-84. The memo will be played back when incoming messages are listened to.
Press "*" and "#" on the telephone.
When you hear a short beep, speak into the telephone to record the memo. When you are finished, press "0" and "#". If the UX-84 detects a certain period of silence, it will stop recording automatically.

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OGM only mode To turn on OGM only mode, press "1", "1", and "#". (Your outgoing message will play, but callers will not be able to record a message. Faxes sent by automatic dialling will be received). To turn off OGM only mode, press "1", "2", and "#".

Press the START/MEMORY key. The document will be automatically transmitted once the connection is established.
Automatic redialling If you use automatic dialling (including Direct Keypad Dialling) and the line is busy, the fax machine will automatically redial the number. The fax machine will make 2 redialling attempts at an interval of 5 minutes. To stop automatic redialling, press the STOP key.

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Transaction Report The Transaction Report is printed automatically after you send or receive a fax to allow you to check whether the transaction was successful. Your fax machine is set at the factory to print the report after each transmission. To change the condition under which the report is printed, follow the steps below. The Transaction Report cannot be printed on demand.

TRANSACTION LIST

Press a number from 1 to 4 to select the condition for printing.

ALWAYS PRINT

A report will be printed after each transmission, reception, or error.
ERROR/MEMORY A report will be printed only when an error occurs, or a memory transmission is completed. SEND ONLY NEVER PRINT A report will be printed after each transmission. A report will never be printed.

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Explanation of headings
SENDER/ RECEIVER The fax number of the other machine involved in the transaction. If this machine does not have an ID function, the communication mode will appear (for example, "G3"). Number of pages transmitted or received. OK - Transmission/reception was normal. P.FAIL - A power failure occurred. If you have power and the problem persists, try a different outlet. If necessary, have an electrician check your power lines. JAM - A problem with the paper or original document occurred. Make sure the paper or document is loaded properly. Make sure the operation panel is shut securely. NO PAPER - You ran out of paper during reception. COM.E-0 to COM.E-7 - A telephone line error prevented the transaction. See Line Error in Chapter 10. CANCEL - Transmission was cancelled because the STOP key was pressed, no document was in the feeder, or the other machine requested transmission using a function which your fax does not have. If you were attempting to fax, make sure a document is in the feeder. If you were receiving, contact the faxing party to see how they are trying to send to you.

NO SERVICE No caller information was received from your telephone company. Make sure that the telephone company has activated your service. Noise on the telephone line prevented reception of caller information. Caller information was not provided by the telephone company at the callers request.

WITHHELD

CALLER-ID ERROR

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Viewing the Caller ID list If you subscribe to a Caller ID service and have turned on the Caller ID function, your fax machine will keep information on the most recent 20 calls and faxes you have received. You can view this information, which consists of the number (and name, if programmed) of each caller, in the Caller ID List. After you have received 20 calls, each new call will delete the oldest call. Follow the steps below to view the Caller ID List in the display. If desired, you can immediately dial a number when it appears.

REVIEWING CALLS

Press the * key to scroll through the list from the most recent call, or the # key to scroll through the list from the oldest call.
If you want to dial one of the numbers in the list, scroll through the list until the number appears in the display. If you want to send a fax, load the document and then press the START/MEMORY key.

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If you want to make a voice call, pick up the handset or press the SPEAKER key. Dialling will begin automatically. (If you pressed the SPEAKER key, pick up the handset when the other party answers.)
Press the STOP key when you have finished viewing the list.
To delete calls from the Caller ID list If you want to delete a single call from the caller list, press the 0 key while the call appears in the display. If you want to delete all calls from the list, hold the 0 key down for at least 3 seconds while you are viewing any number in the list. Priority Call If desired, you can set your fax to make a special ringing sound when you receive a call from a designated phone number. This lets you know immediately who is calling without having to look at the display. To use this function, enter the desired phone number by following the steps below (only one phone number can be entered). Press these keys: The display will show:

PRIORITY CALL #

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SECURITY SELECT

Press 1 to turn polling security on, or 2 to turn it off.
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Storing and clearing fax numbers for polling permission You can store up to 10 fax numbers in your machine's list of permitted numbers. (Enter each number as it is programmed in the calling partys machine, not the Caller ID number.)

PASSCODE # MODE

Press 1 to store a number, or 2 to clear a number.
Storing: Enter a 2-digit number from 01 to 10. This number identifies the fax number you will store in the next step. Clearing: Enter the number which identifies the fax number you want to clear, and go to Step 5. Enter the fax number.
Return to Step 3 to enter (or clear) another number, or press STOP to return to the date and time display.
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8. Printing Lists

You can print the Telephone Number List showing the fax/telephone numbers you have stored for automatic dialling, and the Anti Junk Number List showing the numbers you are blocking. To print a list, follow the steps below.
Press the FUNCTION key and 2. The display will show:

LISTING MODE

Press the * key or # key until the desired list appears in the display.
Press the START/MEMORY key to print the list.
Telephone Number List This list shows the fax numbers that have been programmed for automatic dialling.
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Printing Lists

Passcode List This list shows setting made for polling security, your name and fax/ telephone number as entered in the machine, and a sample of the header printed at the top of every page you transmit (HEADER PRINT)
Anti Junk Number List This list shows the numbers from which reception is not allowed.
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A.M. Program List This list shows the settings and codes programmed for the answering machine.
Message List This list shows information about the messages currently recorded in the answering machine, including the date and time of recording, the length, and the type (ICM, memo, or 2-way).
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9. Maintenance

Cleaning the scanning glass and rollers Clean the scanning glass and rollers frequently to ensure the quality of your transmitted images and copies.

Flip up the green levers on each side of the white roller.
Wipe the scanning glass and rollers with a cotton pad. Make sure that all dirt and stains (such as correcting fluid) are removed, as dirt will cause vertical lines on transmitted images and copies.

Scanning glass

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Flip up the front paper guide and wipe the black roller under it.
Flip down the front paper guide.
Cleaning the housing Wipe the external parts and surface of the machine with a dry cloth. Caution! Do not use benzene or thinner. These solvents may damage or discolour the machine.
Flip down the green levers on each side of the white roller.