Operating Instructions

Organizer Link 4
from Version 2.0 The computer link between SHARP Organizers and Personal Computers with integrated data processing and synchronization option to Microsoft Outlook

Copyright 1999 - 2000 by

Yellow Computing Computersysteme GmbH Postfach 1136 D-74173 Bad Friedrichshall Germany
Hardware and software required: Personal computer running MS Windows 95, 98 or NT 4.0 / 2000, CD ROM drive, Pentium 60, 16 MB RAM for MS Windows 95 or 32 MB RAM for MS Windows 98 / NT 4.0 / 2000, at least 20 MB hard disk space. Synchronization with MS Outlook requires MS Outlook 98 or MS Outlook 2000.
Organizer Link 4 Contents 1

General.... 5

1.1 1.2 1.3 1.4 1.5 1.5.1 1.5.2 1.6 1.6.1 1.6.2 1.6.3 1.6.4 1.7 Introduction.... 5 New functions in version 1.1... 5 New functions in version 2.0... 5 Minimum PC requirements.... 6 Things to know about the operating instructions... 6 Legend of symbols used.... 6 Various SHARP models.... 6 Using online Help.... 7 Summary.... 7 Contents..... 7 Index..... 7 Search by specific help topics... 8 Internet Homepage.... 8
Connecting the link cable... 9
2.1 Connecting the SHARP Organizer to the PC... 9 2.1.1 Connecting the link cable to the PC... 9 2.1.2 Connecting the link cable to the SHARP Organizer.. 9

Preparations....11

3.1 Installation.... 11 3.2 Uninstallation.... 11 3.3 First steps..... 11 3.3.1 First program start.... 11 3.3.2 Registering a new Organizer.... 12 3.3.3 First data backup.... 12 3.3.4 Transferring the Organizer data.... 13 3.3.5 Using the data in Organizer Link 4... 14 3.3.6 Exiting the program.... 14
Working with Organizer Link 4... 15
4.1 The user interface.... 15 4.1.1 Summary..... 15 4.1.2 Elements of the user interface.... 15 4.1.3 Main window..... 17 4.1.4 Editor..... 18
4.2 4.2.1 4.2.2 4.2.3 4.2.4 4.2.5 4.2.6 4.2.7 4.2.8 4.3 4.3.1 4.3.2 4.3.3 4.3.4 4.3.5 4.3.6 4.4 4.5 4.6 4.7 4.8
General function..... 19 Register a new Organizer.... 19 Loading data.... 19 Copying and moving data records via the clipboard.. 19 Deleting data records... 20 Using categories..... 20 Searching in the application window... 20 Secret data.... 20 Settings.....21 Functions and applications.... 22 Calender.... 22 Telephone database and User database... 23 Memo..... 24 Expenses.... 25 Search..... 26 My Programs.... 26 Data backup and restore... 27 Data synchronisation.... 28 Data transfer..... 29 Import and Export.... 30 Print.....31

Appendix.... 32

5.1 5.2 5.3 5.4 Link cable..... 32 Data compatibility list..... 32 Troubleshooting.... 32 Index..... 33

Note..... 35

Organizer Link 4 1

1.1 Introduction

General
Congratulations on purchasing Organizer Link 4, a powerful package which, together with a SHARP Organizer, will open up the world to you on a personal computer. This programme operates under Microsoft Windows 95 or higher and gives you maximum convenience in your data processing. The functionality of the SHARP Organizer has been integrated according to the Windows standard so that only a short familiarisation period is required. Simple data selection via application bars combined with clear 3D dialogues, clearly depicted toolbars and situational help (electronic manual, online help) enable you to get started very quickly. The basic idea of the program is to exchange data between the SHARP Organizer and the Windows personal computer. Various transfer functions permit both selective and complete data transfer. The synchronisation capabilities of the new SHARP Organizer open up completely new ways of data capture. This means it does not matter which device you use to input data perfect synchronisation of the data between the SHARP Organizer and the personal computer can be performed at any time. Last but not least, the program has comprehensive editing functions which also facilitate data exchange with other Windows applications. The new-style application bars for selecting data provide you with simpler and quicker access than with conventional, menu-controlled selection procedures. You can, for instance, use the SHARP Organizer to record data such as customer addresses during the day while you are out of the office while your secretary plans other appointments on the personal computer. The appointments can be exchanged later with the data synchronisation which is now possible. Thus the Organizer Link 4 forms the link between the computer and the SHARP Organizer from which both systems benefit through the expanded uses. 1.2 New functions in version 1.1

The ZQ-750M and ZQ-700M organizers by SHARP let you store and run individual applications. Therefore, the MyPrograms application has been integrated into Organizer Link 4 for optimum support of this function. The new application permits you to download your programs from the Internet, manage them, and transmit them to your organizer at any time. (see Chapter 4.3.6) 1.3 New functions in version 2.0
From version 2.0, the Organizer Link 4 synchronization has been expanded. You can now synchronise the data on the SHARP-Organizer with either Organizer Link 4 or directly with Microsoft Outlook (from version 98). (see chapter 4.5) Furthermore, additional functions have been integrated into Organizer Link 4 for improved administration of your data stock. Should, for example, there be identical entries in your data stock, you can now easily delete these entries with Organizer Link 4 (see chapter 4.5). Allocating or changing categories for individual data sets or even for entire groups of data sets has been simplified further (see chapter 4.2.5).

1.4

Minimum PC requirements Microsoft Windows 95 or higher or Microsoft Windows NT 4.0 / 2000 Pentium 60 MHz processor or faster 16 MB RAM for Windows 95 or 32 MB RAM for Windows 98 or NT 4.0 / 2000 VGA or higher resolution CD ROM drive at least 20 MB free hard disk space a free serial interface
Synchronization with MS Outlook requires versions MS Outlook 98 or MS Outlook 2000. 1.5 Things to know about the operating instructions
The most recent notes on the current program version can be found in the file readme.doc which you can open after installation directly in the Organizer Link 4 program group with the Please read icon. The documentation for the Organizer Link 4 consists of the operating instructions and the online help (electronic manual integrated into the program). The operating instructions introduce you to the basic operation of Organizer Link 4. However, your main source of information should always be the online help. Simply press a key (<F1>) to find answers to questions which may arise when working with Organizer Link 4. you can find a detailed description of this in Chapter 1.5 Using online help. This applies in particular to the dialogue boxes, which are displays prompting you to make certain settings or inputs. The operating instructions consist of two parts. In the first part you will be familiarised with the program by easy to understand explanations. The second part covers the individual features of Organizer Link 4 so that you can become familiar with the full capability of the program. 1.5.1 Legend of symbols used [ESC] Examples of a SHARP-Organizer key. [ < ] Indicates a button in Organizer Link 4. > Indicates a key or key combination on the personal computer e.g. <Alt D> <N> means that you should press the <Alt> key and the <D> key at the same time and then press the <N> key. Indicates a menu command to be selected on the personal computer.

Operating the search function Enter a keyword as search text in the text field. With each letter entered, online help will immediately attempt to find a suitable keyword. When you have found your keyword via the search text, select it with the mouse and open the corresponding help page via [Display]. If there are several help pages on a keyword, you are asked to select one of them via another selection window. 1.6.4 Search by specific help topics In addition to searching by specific keywords, you can also search pages by the topic you want in the help text of all help pages in online help. Opening the search function As soon as you open the help function of Organizer Link 4 via the Help topics menu option under the Help menu, the selection menu appears. Now change to the Search tab. Setting up the search function on the first start When you first start the program you are asked to configure the search function. By doing this you specify how comprehensive the database in which you later search should be. The database should be kept as small as possible. The appropriate database is created by clicking on the [Next] button and then the [Finish] button in the next window. This process may take a few minutes. Operating the search function A comprehensive search tool is then available. First enter the search term or at least the first letter in the text field at the top. Then, in the second display field, select the word that corresponds to you topic as a restrictive search criterion. Then, in the third display field, first click on a topic and then on the [Display] button. 1.7 Internet Homepage
More useful comments, tips and answers to frequently asked questions can be found on the Organizer Link 4 Homepage, just go to: http://www.organizerlink.com/

Organizer Link 4 2

Connecting the link cable
Connecting the SHARP Organizer to the PC
Caution: Before you connect the link cable, you should always switch off your PC to avoid damaging your computer or the cable. 2.1.1 Connecting the link cable to the PC The link7 cable is connected to the serial interface (RS 232) designated COM1, COM2, COM3 or COM4. The 9 or 25 pin serial interface is normally found on the back of your PC. Please observe its operating instructions. If the interface on your PC has a different number of pins from connector on the link cable, use the corresponding 9 or 25-pin adapter. Note: As the serial interfaces COM1 and COM3 / COM2 and COM4 share an IRQ channel, you must not connect a mouse to COM1 if you use COM3 as the serial interface. Likewise, you must not connect a mouse to COM2 if you use COM4 as the interface for Organizer Link 4. 2.1.2 Connecting the link cable to the SHARP Organizer There are various link cables for connecting your SHARP Organizer to a PC depending on the SHARP model. Please see the table in Chapter 5.1 to find out which link cable is appropriate for which Organizer. Basically a distinction is made between a link cable with a traditional connector system and a docking station for the Organizer. Link cable (4-pin connector) Models : ZQ-700M, ZQ-750M

Plug the connector of the link cable into the interface on the right underneath the device. The connector is twist-proof so that no force is required to plug it in.
Docking-Station CE- 61T Models : Cable: ZQ-570M, ZQ-630M, ZQ-640M, ZQ-650M CE 61T
For connection via a docking station, first remove the removable cover from the underside of your Organizer.
Now place the Organizer on the docking station as illustrated so that it engages in the station.
The Organizer is now connected to the docking station and hence to your PC.

Organizer Link 4 3

3.1 Installation

Preparations

Installation under Windows 95/98 After switching on your computer, wait until Windows 95/98 has finished loading. Now insert the program CD into the drive. The automatic start function Autorun then begins the installation. If you have disabled this function, start Windows Explorer and switch to your CD ROM drive. On the CD you will the installation program Setup.exe which helps you set up Organizer Link 4 on your hard disk with clear instructions. Start Setup.exe by double clicking on it or select Run by clicking on the [Start] button and selecting the option Run. In the command line enter, for example, D:\english\organizer link 4\setup (where D: is the drive letter of your CD ROM drive). Installation under Windows NT 4.0 or Windows 2000 Installation under Windows NT 4.0 or Windows 2000 is done in exactly the same way as under Windows 95/98. Please note that you must have the appropriate access rights for installation. Contact your system administrator first. 3.2 Uninstallation
If you are running out of space on your hard disk, requiring you to uninstall Organizer Link 4 (hopefully only temporarily), the program is convenient and simple to remove (once you have backed up the data!). During installation under Windows 95/98 and NT/2000, an entry is automatically created in the MS Windows system control in the <Software> module which enables you to uninstall the software without problems. Simply double click on the appropriate icon to perform an uninstall. You can also start the uninstall program by clicking on the [Start] button and the Programs menu option and selecting the sub-menu Organizer Link 4. 3.3 First steps

The following chapter introduces you to the basic operation of the program. It tells you everything you need to know from starting the program, via file management to opening the individual applications. 3.3.1 First program start Once the program has been properly installed you can start it as normal with the mouse. Click on the [Start] button and the Program menu option and select the sub-menu Organizer Link 4, and there start the program of the same name. You can also double click directly on the Organizer Link 4 icon on your desktop. After a brief loading time, you will be asked to register on as a user.
3.3.2 Registering a new Organizer With Organizer Link 4 the various SHARP Organizers can interoperate. You therefore need to tell Organizer Link 4 which Organizer you are currently using. Organizer Link 4 then creates a file in which not only your data is stored, but also your settings. When registering, the following dialogue box first appears:
Operation of the dialogue box First select the type of device you are using. To do this please find the precise designation of your SHARP Organizer in its operating instructions. The designation can usually also be found at the top of the display on your Organizer. If you have already entered secret data on your Organizer which you have protected or plan to protect in the future with a password, you should also set up this password at this point. Organizer Link 4 is then able to access your secret data during data transfer / synchronisation. Now just give your file a name under File name and confirm the details by clicking on [Save]. Organizer Link 4 then saves your settings and starts the user interface. 3.3.3 First data backup One of the main functions of Organizer Link 4 is data backup. The simplest and quickest method is a backup in which all the data is read from the Organizer and saved directly in your file. Data backup On your user interface you will find the icon [Backup/Restore] in the application bar. Simply click on this icon to move directly to the application. Now click on the [Backup] button and then annotate your backup file. We recommend that you enter a note here with which you can clearly identify the back up data later. Organizer Link 4 also automatically saves the date of the backup. Organizer Link 4 then backs up your data. If difficulties should unexpectedly occur during this first transfer attempt, a list of the most frequent causes of errors can be found in Chapter 5.3.
Chapter 4.4 contains comprehensive instructions for data backup.
Note: For maximum security, always make a copy of your file e.g. on a diskette. The file will be found in the directory My Documents with the extension *.szq. 3.3.4 Transferring the Organizer data You have certainly already stored some telephone numbers etc. in your SHARP Organizer. In order for this data, which is currently only stored on your Organizer, to be edited with Organizer Link 4 too, it must first be downloaded from the SHARP Organizer with the link cable (see Chapter 2). This is done either by means of synchronisation (see Chapter 4.5) or simply by data transfer (see Chapter 4.6). You should decide from the start which transfer method you want to use as individual records may be duplicated if you change method at a later stage. From Version 2.0, Organizer Link 4 has an integrated function for automatically deleting double entries. You can find more information about this in chapter 4.5. If you specifically want to transfer individual records, you should choose data transfer. However, if you always want to have the same database available on the PC and your SHARP Organizer, we recommend synchronisation. For a possible later change of transfer method, it is recommended that a new file be created (see Chapter 4.2.1). The steps for data transfer 1 Before the first data transfer, you must first tell Organizer Link 4 to which serial interface on the PC the Organizer is connected (see Chapter 2). Select File and then Settings. On the General tab select the appropriate interface (COM1 to COM4). The setting you select is then automatically saved.

represented here as icons and each icon has a help function. If you move the mouse pointer over an icon, its name and function are briefly displayed. Application bar The application bar is one of the most important elements in the user interface. Depending on the SHARP Organizer set up, each application is represented here by an icon. You can move directly between the individual applications with just a mouse click. Status bar In addition to help on the current screen situation, the status bar also displays the number of all the data records as well as the number of records selected in the current data range. Like the toolbar, the status bar can be activated or deactivated in the View menu. Scrollbar If there is a large volume of data, the scrollbar can be used to scroll to the parts which cannot be seen. Click on the arrows on the scrollbar or move the scroll box to the desired position. Register Some dialogue boxes have several display levels. You can change between the level using the tabs in the registers.
Title bar Menu bar Toolbar Application bar

Status bar

4.1.3 Main window The application window, which displayed all the data in the individual applications, takes are central position in the main window. It consists of a view field and a list field. List field The list field displaying the records in the current data range forms the lower part of the application window. In each case only one line of a record is displayed. Select a record by clicking on the corresponding line. The selected record is then displayed in the view field. You can select several records at once by holding down the <CTRL> key and clicking the records with the mouse. Double clicking on the line causes the record to be displayed in the editor and thus enables it to be changed. Except in the Backup/Restore and Search applications, it is possible to sort the records in the list field by column title. To do this, select a column by clicking on its title. The data records are then sorted using the entries in this column. The sort order direction can be changed by repeating the process. The first column of the list field uses an icon to indicate the application from which the record originates. This display must be taken into account particularly in the search function. Furthermore, this is where it is indicated whether or not the record is secret. If this option has been selected for the record, a closed padlock appears next to the application icon. View field The view field, which displays the record last selected in the list field, forms the upper part of the application window. The way in which the data is displayed depends on the selected application. Further details on the display and operation can be found from Chapter 4.2. Data fields to be displayed and the font and font size of the view field can be set in the corresponding register via the Settings menu option in the File menu (see chapter 4.2.8). List settings You can use the list settings to specify which field should be displayed in which column and at what width. To do this click in the list field with the right mouse button. You then see a menu in which not only can you copy, cut, paste and delete individual records, but can also configure your list field via the List settings menu option. You can also select the List settings menu option in the View menu.

4.2.3 Copying and moving data records via the clipboard In accordance with the Windows standard, Organizer Link 4 offers you the ability to copy and move record via the clipboard. This saves you the duplicate input and a great deal of time when you have nearly identical addresses (e.g. the same firm but different contacts). Selected information can be transferred to the clipboard via the Copy and Cut menu options in the Edit menu and inserted at the desired position with the Paste menu option in both the list field of the main window and in the editor.
4.2.4 Deleting data records To delete a record, select the appropriate entry in the list field by clicking on it once with the mouse and then select Clear in the Edit menu or press the <Delete> key. 4.2.5 Using categories In some applications (e.g. Telephone, User, To Do) it is possible to assign individual records to specific categories and thereby create data groups. Records are generally assigned to the individual categories when they are entered as a new entry in the editor. In addition to the menu just described, the editor also contains the button. Clicking on this button displays a dialogue box in which you can rename the categories. Alternatively, as from Version 2.0 of Organizer Link 4, the category allocation can be changed for one or more data sets marked in the list field via the menu item Allocate new category (see chapter 4.1.3). You can filter out specific groups of records in the application window of the main window. To specify which category or whether all categories are to be displayed, you simply have to select an appropriate category in the selection field (text field located on the right-hand side between the view field and the list field. 4.2.6 Searching in the application window The simplest and quickest way of finding a specific record is to search for it in the alphabetically sorted list field. However, you should remember that there are often more records (lines) than can be displayed in the list. For this reason there is a scroll bar on the right-hand side of the list field with which you can scroll through the list. However, you can also enter search text in the text field between the view field and the list field. Organizer Link 4 will then search in the respective data range. It should be noted that every letter of the search text is interpreted when it is entered which means you do not always have to enter all the search text. Furthermore, Organizer Link 4 has a global search function which can search in all data ranges at the same time. Chapter 4.3.5 contains a description of this search function. 4.2.7 Secret data Like the SHARP Organizer, Organizer Link 4 enables you to classify individual records as secret and to display them only with a personal password. Setting up and deleting a password You can enter your personal password when you register the SHARP Organizer in Organizer Link 4 (see Chapter 3.3.2) or subsequently under File, Settings (General tab). We strongly recommend that you use the same password for the SHARP Organizer and Organizer Link 4, otherwise data transfer is not possible. If you use a password on your SHARP Organizer but have not yet defined a password in Organizer Link 4, the software asks you to enter a password the first time you transfer data.

You can delete the password by deleting the characters (asterisks) in the appropriate text field at the same place you set up the password. Using password protection To classify an entry as secret, select the Hide menu option under the Edit menu. The secret status is then identified by the corresponding icon in the toolbar. The entry is secret if it has a closed padlock next to it. You can also disable the secret status via the same menu option. If a password has been set up and you want to display your protected data, click on the icon. An open padlock means that all the protected data will now be visible until the program is closed. 4.2.8 Settings Many of the displays and functions in Organizer Link 4, such as the settings for the calendar (see chapter 4.3.1) can be set up via the Settings dialogue box. There are various ways of accessing the Settings dialogue box. A distinction must be made between opening the settings from the main window or from an editor window. - In the main window, select the menu option Settings in the File menu. - In the editor window, select the menu option Settings in the Options menu. - The icon is in the toolbar in both the main window and the editor window. The many possible settings have been grouped by application in order to structure them clearly. If you open the settings from the main window, all the settings groups are available via the register. However, if you open the settings from an editor, you can only change the settings relating to that application. For a detailed description of all the setting options we refer here to the online help. Changing a setting 1 Open the Settings dialogue box (see above). 2 Move to the group of settings you want to change (poss. via the register). 3 Change the setting to the value you want. 4 Then confirm your settings with the [Accept] button or the [OK] button.
Functions and applications
4.3.1 Calender The calendar in Organizer Link 4 resembles the one in your SHARP Organizer. Hence, once you have moved to the Calendar application, it always displays the last view selected. The following views are available which you can select either via the toolbar or via the Calendar menu (only available in this application): Month view Week view Day view Appointments view To Do list Year view
Month, week and day view The views enable you to manage your appointments, To Dos and anniversaries clearly. Appointments are marked with their start time, To Dos with a T and anniversaries with an A in order to distinguish them easily. You can navigate within the individual views with the following buttons: Depending on the view selected, moves forward or back one day, one week or one month. Goes to todays date. Use this navigation aid to move to a specific date. Select this with a double click. Note: The todays date used is the date set in Window 95/98 or NT/2000. As in the list field of the usual views, individual entries can be selected with a mouse click or edited via the corresponding editor with a double mouse click. For a new entry in the calendar, select a different appointment, a different To Do item or a different anniversary and select the icon in the toolbar. An appropriate editor is opened according to the entry type selected. If nothing is selected, the editor for appointment entry is opened. The advantage of opening the editor in this way (with corresponding Settings) is that date from which the editor was opened is transferred. More details on possible Settings for the calendar functions can be found in the online help.

If you followed the First steps in Chapter 3.3 to prepare your system, you already have a data backup and hence are already familiar with this function. Nevertheless, the data backup function should be explained at this point. Organizer Link 4 provides you with a very simple but effective function for backing up the data in your SHARP Organizer. With the backup function, all the data is downloaded from the Organizer and saved in compressed form in your file. The data can also be restored to your SHARP Organizer just as simply in the reverse direction. Caution During restore, all the data in the SHARP Organizer is overwritten. This process cannot be undone later!
The function is opened via the application bar. Select the [Backup/Restore] icon with the mouse, or alternatively you can select the Backup/Restore menu option in the View menu. Although the backed up data is stored in compressed form in Organizer Link 4, you may require some space on your hard disk which is why you must decide how many backups Organizer Link 4 should keep stored. The corresponding setting can be found in the Backup/Restore application above the list field. Backing up data 1 Click on [Backup]. 2 Then enter a comment. This should enable you later to identify the backup clearly, so you should choose the comment text accordingly. 3 Organizer Link 4 now starts the data backup. Restoring data 1 In the list field of the application, select the backup you want to restore to the SHARP Organizer. 2 Click on the [Restore] button. 3 Organizer Link 4 starts restoring the data to the SHARP Organizer. 4.5 Data synchronisation
SHARP Organizers with synchronisation capabilities can be synchronised using Organizer Link 4 i.e. your data in Organizer Link 4 is co-ordinated with that on your SHARP Organizer. Synchronisation therefore has immense advantages over the conventional functions Send to organizer and Receive from organizer. Please note that it crucial to avoid performing both data synchronisation and conventional data transfer (sending and receiving) for the same databases, otherwise there is a risk of duplicates being created. From version 2.0 of Organizer Link 4, synchronization can also be performed with Microsoft Outlook (from Version 98). In this case, you can define whether the synchronization is to be with data from Organizer Link 4 or directly with data in Microsoft Outlook separately for each data area in the SHARP Organizer in the Synchronization in the menu item Settings in the File menu. In the Outlook tab of the settings dialogue box, you can, if required, determine with which folder in Microsoft Outlook the synchronization is to take place. For a detailed description and more information regarding the settings options, please refer to the online-help. Start a synchronisation process via the menu option Synchronise in the Link menu or via icon in the toolbar. During the process a status window is displayed in which you can see the the individual steps and, if necessary, cancel the synchronisation. Please note: Cancelling synchronisation may mean that it is impossible to restore the initial status of the data. Therefore, after cancelling, perform a new synchronisation as soon as possible so that the data on both sides are co-ordinated again.

Conflicts may arise during synchronisation e.g. if an appointment which has already been entered and synchronised has been moved to different times on the Organizer and in Organizer Link 4. In this case the synchronisation process asks which appointment is correct. Organizer Link 4 gives you three options here: The Organizer overwrites the PC. The PC overwrites the Organizer. Automatic. (The conflict is solved without data loss. Both changes then exist afterwards both on the Organizer and on the PC). The corresponding setting for how your synchronisation should proceed can be found in the Settings menu option in the File menu on the Synchronisation tab. Note: From Version 2.0, Organizer Link 4 contains the function 'Delete double entries'. With this function, Organizer Link 4 looks for completely identical data sets and deletes them in one work step. This function is located in the 'Edit' menu under the menu item 'Delete double entries' 4.6 Data transfer
You can also move data to and from the SHARP Organizer by means of a simple data transfer. The advantage of this is that you can specifically transfer individual data ranges or even all data ranges. The individual settings options for data transfer should be explained below using examples. Receive from the organizer 1 In the Link menu select the menu option Receive from organizer or click on the the toolbar. 2 Now select the data range(s) you want to transfer, or [All]. 3 In addition to selecting the data range to be transferred, you must decide how the data to be transferred must be added to the existing data. You can choose between the options Add (in which no account is taken of whether or not an appended record already exists) and Add without duplicates (the creation of duplicates is avoided). 4 Start the data transfer by clicking on the [Receive] button. Send to organizer 1 In the Link menu select the menu option Send to organizer or click on the toolbar. 2 Now select the data range(s) you want to transfer, or [All]. 3 In addition to selecting the data range to be transferred, you must decide how the data to be transferred must be added to the existing data. You can choose between the options Add data (in which no account is taken of whether or not an appended record already exists) and Replace data. icon in the icon in
4 If you choose the Replace data option, note that the data previously stored on the Organizer is irreversibly overwritten! 5 Start the data transfer by clicking on the [Send] button. 4.7 Import and Export

Organizer Link 4 5

5.1 Name Link cable CE 61T Link cable Description 4-PIN cable Docking-Station Models ZQ 700M ZQ 750M ZQ 570M ZQ 630M ZQ 640M ZQ 650M 5.2 Data compatibility list Abbreviation Calender CSV DBF TXT/RTF vCALENDAR X X X Telephone X X User X X X Memo

Appendix

Description Formatted text dBaseIV Text Calender files

Expenses X X

Business card files vCARD 5.3 Troubleshooting
1 Check that the link cable is connected correctly to the PC and the SHARP Organizer (as described in Chapter 2)! 2 Ensure that the interface to which you have connected the link cable is correctly specified in the Organizer Link 4 program. If, for example, you have connected the cable to COM2, you must also specify COM2 in the General tab under Settings, otherwise no data can be transferred. 3 If your PC only has one serial port to which a mouse is normally connected but which you now want to use for the link, you must also remove the mouse driver first and restart Windows. Otherwise the mouse driver will use the same interface as Organizer Link 4 and prevent data transfer. 4 Also check that the batteries in the SHARP Organizer are in perfect condition. If the battery charge is low, a corresponding icon appears in the application window of the Organizer.

5.4 Index

Alarm time 23 Application bar 15, 16 Application window 15, 17, 18, 20, 32 Appointments view 22

Keyword search 7

Link cable 9 Links 7 List & Label designer 31 List field 17, 20, 24, 26, 28 List of topics 7
Cancel editor 18 Clipboard 18 Configure lists 18 Copy 18, 19 Cut 18, 19
Memo 25 Method of payment 25 Month view 22
Data export 30 Data import 30 Data input 15 Data synchronisation 13 Data transfer 13 Day view 22 Delete password 21 Dialogue box 6 Docking station 9 Docking-Station 10 Duplicates 28

New entry 20

Online help 6 Operating Instructions 6
Page setup 31 Page view 31 Password 12, 20 Paste 18, 19 Print 31 Prompt on save 18
Edit 18 Editor 21 Editor menu 15 Exit editor 18 Expenses report 25
Register 16 Repeat appointment 23 Restore 27

Form 31

Search function 7, 8 Secret 18 Set up password 20 Starting the program 15 Status bar 16 Switch 15
Global search function 20
Index function 7 Interface 13

To Do list 22

View field 17, 20, 24, 25
Week view 22 Windows 95/Windows NT 11 Word break 18, 24

Organizer Link 4 Note

Copyright 1999-2000 by Yellow Computing Computersysteme GmbH.

The instructions and program are protected by copyright. They may only be amended, reproduced, translated into other languages or recorded in data processing systems with the written permission of Yellow Computing Computersysteme GmbH. It is recommended that several copies are made of all important data, preferably in written form, and kept separately from one another. Under certain circumstances, data can be lost or corrupted in practically any link cable and in almost any electronic storage medium. Despite conscientious testing, no liability can be accepted for errors in the instructions, the interface or on the CD ROM which may lead to damage to components, devices or data. The statutory guarantee conditions are applicable to our products. We reserve the right to make technical modifications to hardware and software. Our hardware and software is not guaranteed to work perfectly on devices and configurations other than those stated. This applies in particular to emulators of any type. The names and files used in the examples are purely imaginary. Names of products cited in the book which are also registered trade marks are not specifically designated as such. The omission of the mark is not an indication that the name is a free trade name, nor is the existence of patents or protection of patterns and designs mentioned. Rev. 240-800-20