VDO Digital Tachographs Manual
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How to change local time on a VDO Digital Tachograph
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Possession of a tachograph card authorises the holder to use the DTCO 1381. Areas of activity and access rights are prescribed by law. Refer to Tachograph cards on page 76. The driver card is person-specific. The driver uses this card to identify himself to the DTCO 1381. The driver card is not transferable! The company card is designed for owners and operators of vehicles with installed digital tachograph and must not be transferred to "Others". The company card must not be used for driving!
First operating steps Display and operational elements Display variations Special displays
First operating steps
First operating steps
3. Use the activity button to adjust the activity you want to carry out at that moment. Details refer to Setting activities on page 37. 4. Adjust the time to the current local time. Details refer to Set Local time on page 57. The DTCO 1381 is ready for operation! 5. Important! During a rest period or break time, always set the activity to " ". 6. Possible faults in the device or the system components will appear in the display. Acknowledge the message. For more details, see A message appears from page 62. 7. At the end of the shift (end of the working day) or vehicle change, you request your driver card from the card slot. For more details, see Withdrawing driver card(s) from page 39. 8. You can display or print activities from preceding days as well as saved events, etc. by means of the menu functions. For more details, see Calling up menu functions from page 48. These operating instructions do not contain the legal requirements which are valid in the respective countries. If necessary, they must be complied with, too.
For the company
1. Register your company within the DTCO 1381. Insert the company card into any card slot. Details refer to Company card insertion on page 23. The company card must not be used for driving! 2. Withdraw the company card at the end of the registration or the download of data from the card slot. Details refer to Company card withdrawal on page 25. For the driver 1. Insert your driver card into the card slot at the beginning of the shift (start of working day). For more details, see Inserting driver card(s) from page 28. 2. You can add activities using the "Manual entry". For more details, see Manual entries from page 30.
Display and operational elements
(1) (2) (3) (4) (5) (6) (7) (8) (9) Display Driver 1 keypad Card slot 1 Download interface Driver 2 keypad Card slot 2 Unlock button printer drawer Cutting edge Menu buttons
(a) Symbol " " for ADR variant * (ADR = European Agreement concerning the international carriage of dangerous goods by road)
Depending on the vehicle's operational condition, different displays will appear or data can be displayed. Refer to Display variations on page 17.
Driver 1 keypad (2)
Activity button for driver 1 Details refer to Setting activities on page 37. Ejection button for card slot 1
Card slot 1 (3)
Driver 1, who will drive the vehicle at this moment in time, inserts his driver card into slot 1. For more details, see Inserting driver card(s) from page 28.
Download interface (4)
The download interface is located under the cover. This interface is enabled only if a company card, control card, or workshop card is inserted. Details refer to Access rights of the tachograph cards on page 77.
Cutting edge (8)
You can use the cutting edge to tear off a printout generated by the integrated printer.
Menu buttons (9)
Use the following buttons to enter, display, or print out data: / Use the paging function to select the desired function or selection. (This is possible by pressing and holding down the auto-repeat function key.) Confirm or acknowledge desired function / selection. Leave menu one step at a time or cancel the entry of the country. For more details, see Calling up menu functions from page 48.
Driver 2 (5) keypad
Activity button for driver 2 Ejection button for card slot 2
Card slot 2 (6)
Driver 2, who is not driving the vehicle at this moment in time, inserts his driver card into slot 2 (crew operation).
Unlock button printer drawer (7)
Use this button to unlock the printer drawer, for example when inserting a roll of paper.
If the supply voltage of the DTCO 1381 is too low or too high, an indication is shown as follows. Case 1: " " (1) Low voltage or. Case 2: " " (2) Overvoltage The DTCO 1381 continues to save activities. The functions printing or display of data and the insertion or withdrawal of a tachograph card are not possible! Case 3: " " (3) This case corresponds to a power interruption. The DTCO 1381 cannot fulfill its role as a recording device! The driver's activities will not be recorded.
Functions of the company card Company card insertion Prepare data download Company card withdrawal
Functions of the company card
3. "Company" mode
Functions of the company card
The company takes care for the correct use of the company card(s). Please observe the legal stipulations applicable in your country! The company card is designed for the data management of the company only and must not be used for driving! If the company card is used for driving, a message will be displayed. Downloading of data at regular intervals is compulsory in most member states. In the following situations download of data from the data memory is also recommended: Sale of the vehicle, Immobilisation of the vehicle, Replacement of a defective DTCO 1381. Menu functions in the "company"
In principle, follow the same procedure when navigating in the menu functions: Refer to Calling up menu functions on page 48. If, however, the company card is in card slot 2, all main menus assigned to card slot 2 will remain blocked. Refer to Menu access blocked! on page 51. In this case, you can only display, print out or download data from a driver card inserted in card slot 1. Refer to Overview of the menu structure on page 52.
The company card identifies the company and registers it into the DTCO 1381, the first time that the card is inserted. Thus, the access rights to the data assigned to the company will be ensured. The inserted company card authorises you: To lock-in and lock-out the company when using this DTCO 1381, for example on sale of the vehicle, expiry of the vehicle lease etc. To access data from the data memory and, especially data that has been assigned specifically to this company. Access to data from an inserted driver card. To display, print out or download data via the download interface.
3. "Company" mode
Company card insertion
1. Press the unlock button. The printer drawer opens.
2. Insert new roll of paper as shown in the image above.
5. Printer Handling
Printout of data
2. Acknowledge the menu display with the button, the printout will start. 3. Wait until the printout is complete. Cancel printout 1. While the printout is running, press the button and the following question will appear.
Start printout Printing is only possible when. the vehicle is stationary and the ignition is switched on (required only for ADR variant *), the printer drawer is closed and a roll of paper is inserted, no other faults prevent printing.
Tear off the printout from the paper roll
1. Either the menu guidance will command you to make a daily printout after "Withdraw driver card" (1), or you request the corresponding printout through the menu (2). Refer to Calling up menu functions on page 48.
5. The printout should be kept clean and protected from dirt, strong light, and sunlight.
4. Pull the printout up and down over the cutting edge and then tear the printout from the roll of paper.
2. Use the buttons / to select the desired functions and confirm your choice with the button. The printout will be either continued or cancelled.
Printout of data Things to note when printing If the shift started before 00:00 UTC time, after "Withdraw driver card" the DTCO 1381 will automatically print the daily values of the previous day and the current day. You will see a coloured mark (1) on the rear side of the printout shortly before the paper roll is empty. When the paper roll is empty, you will see the following message. Clear paper jam
If a printout is not torn off properly, the paper may become jammed and then prevent the next printout from coming through the paper slot. 1. Open printer drawer. Refer to Insert paper roll on page 44. 2. Tear off any crumpled paper from the roll and remove any remaining bits of paper from the printer drawer. 3. Insert paper roll again and close printer drawer. Please observe the given warning messages! Refer to Insert paper roll on page 44.
Continuing the printout at the end of the paper roll.
If a new roll of paper is inserted within one hour, the DTCO 1381 automatically continues the printout. A notice is given in the first two lines of the subsequent printout (3).
Individual lines of the first printout may be repeated on the second printout!
(1) Coloured mark (on the rear side) (2) End of the interrupted printout (3) Continuation of the interrupted printout Line 1: Starting time of printout Line 2: Counter of the successive prints
Calling up menu functions Overview of the menu structure Main menu printout driver 1 / driver 2 Main menu, vehicle printout Main menu entry driver 1 / driver 2 Main menu entry vehicle Main menu display driver 1 / driver 2 Main menu display vehicle
Calling up menu functions
6. Menu functions
Calling up menu functions
When the vehicle is stationary 1. Starting from the standard display, you can press the buttons / to display detailed time of the inserted driver card(s). Refer to Displaying the times of the driver card on page 49. or 2. You can change the language of the display / menu guidance. Refer to Setting the language on page 49. or 3. You can call up the extensive menu functions by pressing the button. Refer to Overview of the menu structure on page 52.
When driving 1. Press any menu key while driving and current times of the inserted driver card will appear. 2. The standard display will appear again after any key is pressed again or after 10 seconds.
For more details, see Data display during trip on page 18.
Navigating in the standard display
(1) Times of driver 1 (2) Times of driver 2
4. Use the buttons / to page up or the button to return directly to the standard display.
6. Menu functions Displaying the times of the driver Setting the language Observe the paragraph "Storing the language setting" so that the DTCO 1381 will temporarily memorise the desired language. 1. Use the buttons / to select the function "select language?" and press the button. 2. Use the buttons / to select the desired function and confirm your selection with the button.
Storing the language selection
If, at the time of the language setting, only your driver card or company card is in the card slot 1, the DTCO 1381 memorises the preferred language for your card number. When withdrawing / inserting the tachograph card again, the menu guidance as well as all displayed texts will be in the selected language. The DTCO 1381 reserves up to five storage areas. If all storage areas are full, the oldest saved value will be overwritten.
card 1 a 3 b
Data display of driver 1 and 2
1. Press the button to display the times of the driver card(s) (a) Times of driver 1 (b) Times of driver 2 (1) Driving time since a break of at least 45 minutes (2) Sum of the valid breaks (3) Driving time over two weeks (4) Duration of the set activity If the driver card is missing, times (except for pos. 3) which are assigned to the respective card slot "1" or "2" will appear.
3. The DTCO 1381 indicates the action for about three seconds in the selected language.
Select the desired language
Calling up menu functions Navigating in the menu functions The menu functions may be called only if the vehicle is stationary! Turn on the vehicle's ignition if you plan to printout or display data in the ADR variant *. The procedure is always the same and will be described below in detail. 1. Press the button first main menu. , you will be in the
4. Use the buttons / to select the desired function, such as a daily printout (4).
Paging in the main menu
5. Use the button to confirm your selection.
2. You can use the buttons / to select the desired main menu, such as a printout of the vehicle data (2). 3. Confirm your selection with the button.
Select desired day
6. Use the buttons desired day (5).
to select the
The flashing action in the second line (shown in italics) (1) indicates that there are additional selection possibilities.
Selecting a menu function
9. Or press the button and return to the next-higher menu level.
The selected main menu (3) will appear, the possible functions will flash in the second line (4).
8. Use the buttons / to select another day for a printout.
1. Main menu
7. Confirm your selection with the button. The DTCO 1381 will indicate the selected action for three seconds. The most recently selected menu entry will then appear.
6. Menu functions Menu access blocked!
Example 2: Data access blocked
Access to saved data is regulated by access rights in accordance with the regulations and implemented by means of the respective tachograph cards. Lack of proper authentication is indicated as follows:
1. Continue pressing the button , until the following question appears.
Example 1: The driver card is missing or a company card / control card is in the card slot.
The main menu will be shown, but nothing will be flashing in the second line.
If you select the function with the button , the following message will appear.
The data appears truncated. Personal data is partially or completely masked. Leaving menu functions
2. Use the buttons / to select "Yes" and acknowledge with the button. Or use the button to skip the query. The standard display will appear.
The menu is exited automatically in the following situations: after a tachograph card is inserted or withdrawn or when driving commences.
Overview of the menu structure
Overview of the menu structure
= option from Rel. 1.2 = option from Rel. 1.3
2) = Functions card slot 2
= Main menu
1) = Functions card slot 1
6. Menu functions
Main menu printout driver 1 / driver 2
3. Print activities * 1.
From this menu you can print out the data of an inserted driver card. Select the listed functions step by step. Switch on the ignition in the ADR variant *. Otherwise, an operational note will appear when selecting a printout. The printout will start only after the ignition is "on" and selection is made again.
Fault at pulse output. Fault in the card mechanics, e.g. card lock is not closed.
UTC time of the DTCO 1381 is not plausible or does not function Acknowledge message. properly. In order to avoid an inconsistency of data, newly inserted driver / company cards are not accepted!
The printer's supply voltage has failed or the temperature sensor Acknowledge message. for the printing head is defective. Repeat the process and, if necessary, switch off / on the ignition again. Display fault, possibly no display. Fault while downloading the data to an external device. Acknowledge message. Acknowledge message. Repeat the data download once again. Check connecting cables (e.g. loose contact) or external device. Acknowledge message. Acknowledge message. Clean the contacts of the tachograph card and insert it again. Refer to Disposal of the components on page 83.
The sensor has indicated an internal fault after a self-test. A communication fault has appeared while reading / writing the tachograph card, e.g. by dirty contacts. It might not be possible to record the data completely on the driver card!
Working time warnings
This message appears after an uninterrupted driving time of 4 hours 15 minutes. Driving time exceeded! This message appears after an uninterrupted driving time of 4 hours 30 minutes.
Acknowledge message. Please plan a rest break soon. Acknowledge message. Please take a rest break.
The DTCO 1381 calculates on the basis of the actually determined driving times and warns the driver if he will exceed the driving time (before a statutory break)! However, these cumulative driving times do not anticipate the legal interpretation of "continuous driving time".
Stops under two minutes are stored by the DTCO 1381 as driving time " ".
Saving during stop-and-start operation
The DTCO 1381 saves all activities to the full minute on a retrospective basis, see examples 1 and 2.
Stops being longer than two minutes are stored by the DTCO 1381 as working time " ".
Overview of the operational notes
The DTCO 1381 recognises speed pulses without having switched on the ignition. This request will appear if no entry is made during the manual entry procedure. A printout is not possible at the moment:
Press the button Press button
. and continue the entry.
You can request a printout as soon as the because the ignition has been switched off (ADR variant *). problem is removed. because the temperature of the thermal printing head is too high, the printer interface is occupied by another active process, e.g. a printout in progress, or because the supply voltage is too high or too low. No display is possible at the moment since the ignition has Switch on ignition and call the desired display been switched off (ADR variant *). again.
This message also appears if you request the tachograph card Close printer drawer and request tachograph from card slot 2 while the printer drawer is open. card again.
When a printout is requested or a printout is in progress, the Close the drawer. DTCO 1381 recognises that the printer drawer is open. The print Restart print request. request will be rejected and/or a printout in progress will be interrupted.
An ongoing printout is interrupted or delayed because the temperature of the thermal printing head is too high.
Wait to cool. The printout will continue automatically as soon as the permissible condition has been reached.
The printer has no paper. The print request will be rejected and/ If a new roll of paper is inserted within one or a printout in progress will be interrupted. hour, the DTCO 1381 automatically continues the printout. Requesting the tachograph card will be rejected: because data might be read in or transferred, the driver card needs to be read-in again within the registration time of one minute, a day change (according to UTC time) is taking place, the vehicle is moving, or, in the ADR variant *, the ignition has been switched off. There is an inconsistency in the order of the dates in the data recorded on the driver card. This message can be displayed until the incorrect recordings have been overwritten by new data! Have the tachograph card checked if the message is displayed permanently. Wait until the DTCO 1381 enables the function or remove the problem: Stop the vehicle or switch on the ignition. Then request the tachograph card again.
8. Product description
Operating modes of the DTCO 1381
The DTCO 1381 has four operating modes: Operational " " Company " " Control " " Calibration " " According to the inserted tachgraph card(s), the DTCO 1381 automatically changes to the following operating mode:
(1) Display of the operating mode Operating modes No card No card Card slot -2 Driver card Company card Control card Workshop card Operational Operational Company Control Calibration Driver card Operational Operational Company Control Calibration Card slot -1 Company card Company Company Company Operational Operational Control card Control Control Operational Control Operational Workshop card Calibration Calibration Operational Operational
In this condition, the DTCO 1381 only uses the tachograph card inserted in card slot 1.
This company card is intended for the owners and operators of vehicles. Control card The control card identifies an official of a control body (like the police) and permits access to the data in the data memory. All saved data and the data of an inserted driver card are accessible. This data can be displayed, printed, or downloaded through the download interface. Workshop card Persons of an authorised workshop who are approved to program, calibrate, activate, test, etc. will receive the workshop card. Locking the tachograph cards If the DTCO 1381 accepts an inserted tachograph card, removal of the card will be mechanically blocked. It is possible to remove the tachograph card only when: the vehicle is stationary and the ignition is switched on (required only for ADR variant *), the user requests removal, after the data defined by the regulations has been saved on the tachograph card.
The authorities in the individual EU member states will issue the tachograph cards specified by the legislature. There are colour-marked tachograph cards, arranged according to access rights and areas of activity, for the following groups of users: Driver card The driver uses the driver card to identify himself to the DTCO 1381. The driver card is used for normal driving and permits storing of data, displaying, or printing of activities under this identity. Company card
If the DTCO 1381 recognises a fault in the card lock, it tries to transfer the existing data to the tachograph card before it is automatically ejected. In this case, the completeness and authenticity of the data on the tachograph card can no longer be guaranteed!
The company card identifies a company and authorises access to the data of this company. With the company card, the data saved in the data memory of the Vehicle Unit as well as in the inserted driver card can be displayed, printed, and downloaded. It is also possible to download load data remotely with the corresponding fleet management system.
Recording control activities
Buffer for speed recording
Data in data memory, schematic diagram
These data can only be read via the download interface.
Maximum speed value: 220 km/h
Recording of time adjustments
UTC time - what is it?
UTC time = universal time coordinated. UTC time corresponds to time zone "0" of the 24 time zones (-12. 0. +12) distributed across the globe.
Time zone offset Time zone "0" = UTC Countries
The DTCO 1381 saves all time entries for working time, availability time, driving time, rest time, etc. in UTC time. The entries on the tachograph cards are saved in the same way. Time information on the printouts also reflects the UTC time.
You can determine which time is currently shown in the standard display as follows:
Depiction of the time in the standard display
00:00 (UTC) + 01:00 h
GB / P / IRL / IS A / B / CZ / CY / D / DK /E/F/H/I/L/M/N / NL / PL / S / SK / SLO BG / EST / FIN / GR / LT / LV / RO / TR RUS
+ 02:00 h + 03:00 h
(1) Set local time The symbol " " appears after the time. (2) UTC time The time appears without the symbol " ".
Depiction of the time in the The time shown in the display is set at the factory to reflect UTC time. Use the "Local time" menu function to adjust the displayed time to the local time.
Time zone in Europe
Time management Converting local time to UTC time All time information must be entered in UTC so that the DTCO 1381 correctly calculates the time entries. The following parameters must be taken into consideration: The relative time zone offset The valid changeover times for the beginning and end of daylight-savings time. UTC time
Local time in Germany = 15:30 (daylight-savings time) UTC time = Local time (ZO + SO) = 15:30
(01:00 h + 01:00 h)
= 13:30 Time
Menu function "Local time"
Recognising the set offset
In the "Local time" menu function, you can see and alter the set offset of the DTCO 1381. Refer to Set Local time on page 57.
UTC time = Local time (ZO + SO)
ZO = Time zone offset
(ZO + SO) = set offset in the DTCO 1381
After a tachograph card is inserted, the set local time (1) and the UTC time (2) will appear for about three seconds. The difference between local time and UTC time corresponds to the set offset of the DTCO 1381.
SO = Daylight-savings time offset (this offset is not used after daylight-savings time ends)
Care and maintenance
the UTC time deviates by more than 20 minutes. Make sure that the calibration plaque is renewed during every 2 year inspection and contains the required data. Make sure that the supply voltage of the DTCO 1381 is not disconnected for more than 12 months at a time, for example due to disconnection of the battery from the vehicle. Behaviour when repairing / Archive the data or carefully keep the documentation for possible requests by control bodies. Disposal of the components Please dispose of the DTCO 1381 with its associated system components in compliance with the guidelines for disposing EC recording equipment effective in the respective member states.
Explanations of printout examples = Start time = End time = Signature of the driver Information about the cardholder of the recorded profile: Last name of driver First name of driver Card identification
Note: Missing information about the cardholder means: no driver card inserted in card slot 1.
20b The 10 most recently recorded
instances of over-speeding. For each day the most severe instance of over-speeding is recorded. 20c Entries during instances of overspeeding (chronologically arranged by highest average speed): Date, time, and duration of over-speeding Highest and average speed of the over-speeding instance, number of similar events on this day Last name of driver First name of driver Card identification of the driver
Note: If no data record for an instance of over-speeding appears in a block, then the following appears: " ".
Recording of speed profiles: List of the defined speed ranges and period in this range Range: 0 <=v< 1 = Vehicle stationary
The speed profile is divided into 16 zones. During installation, the individual ranges can be adjusted individually.
Beginning of the profile recording with date and time End of the profile recording with date and time New profiles are created: by inserting / withdrawing a tachograph card into / from card slot 1 by a day change by a correction of the UTC time by a voltage interruption
Recording of rpm profiles: List of the defined motor rpm ranges and period in this range Range: 0 <=n< 1 = Engine off Range: 3281 <=n< x = unlimited
Handwritten information: = Location of control = Signature of the controller
Manufacturer-specific data: Version number of the software upgrade module (SWUM)
The rpm profile is divided into 16 zones. During installation, the individual ranges can be adjusted individually.
Explanations of printout examples Recording of the activities: Legend of the symbols From the selected day on, there are profiles of the activities of the last 7 calendar days. Recording of the speed data on the selected day. Recording of additional statuses, such as the use of blue lights and sirens on emergency vehicles, etc.: Legend of the symbols From the selected day on, there are profiles of status inputs D1/D2 of the last 7 calendar days.
Data record purpose during events or faults
Coding of data record purpose The following overview shows the events and faults arranged according to error type (cause) and the assignment of the data record purpose: Events Faults
Picto / reason Purpose
For each established event or each established fault, the DTCO 1381 will register and save the data according to the specified rules.
Card fault Internal fault Printer fault Display fault Download fault Sensor fault
0 0/6 0/6 0/6 0/6 0/6
(1) Data record purpose (2) Number of similar events on this day The data record purpose (1) indicates why the event or fault was recorded. Events of the same type appearing several times on this day are displayed at pos. (2).
Danger of injury..44 Data...18 Data download..24 Data transfer.24 Download key..24 Software..24 Data in the data memory.80 Default display..18 Definitions...8 Driver 1..8 Driver 2..8 Display company..60 Display instrument..63, 74 Display variations..17 Data display during trip..18 Data display when the vehicle is stationary..18 Default display..18 Display after ignition on..17 Display of messages.18 Ferry transfer or train transfer..19 Low voltage / overvoltage.20 Out of scope..19 Production status..19 Standby mode..17 Disposal... 83 Download interface.. 16 Connection to download interface. 24 Driver / vehicle change. 41 Documents to be kept while driving. 42 Mixed operation. 41 Driver card.. 76 Data on the driver card.. 78 Inserting driver card.. 28 Withdrawing driver card. 39
ADR variant... 15 Functional deviations.. 16 Symbol on the device.. 15
Care and maintenance. 83 Cleaning the DTCO 1381. 83 Compulsory tachograph inspections.. 83 Repair / Replacement.. 83 Clear paper jam.. 46 Company card.. 76 Company Card Insertion. 23 Company Card Withdrawal. 25 Data on the company card. 79 Functions of the company card. 22 Menu functions in the "company" mode.. 22 Company Lock-out.. 25 Country symbols.. 89 Symbols of the regions.. 90
End of paper.. 46 Entry.. 56 Enter Begin country.. 56 Enter Beginning of ferry / train. 57 Enter End country.. 56 Enter Out beginning / end. 57 Make UTC correction.. 58 Set Local time.. 57 Entry procedure.. 36 Aborting the entry procedure. 36 Entry request.. 36 Reading the driver card. 36 Selecting the countries.. 36 Events.. 64
Danger of explosion. 9, 24
Appendix Calling up menu functions.48 Data access blocked.51 Data display during trip.48 Display driver 1 / driver 2.59 Display vehicle..60 Displaying the times of the driver card..49 Entry vehicle..57 Leaving menu functions.51 Menu access blocked..51 Menu entry driver 1 / driver 2.56 Navigating in the menu functions..50 Printout driver 1 / driver 2..53 Printout vehicle..54 Setting the language.49 When the vehicle is stationary..48 Menu guidance after inserting driver card..29 Menu guidance after withdrawing driver card..40 Menu structure..52 Messages..61 A message appears..62 Acknowledgement of messages.63 Model plate..16 "Company" mode.. 21 Operational mode.. 27 Operating steps (first). 14 For the company.. 14 For the driver. 14 Operational elements. 15 Card slot 1.. 15 Card slot 2.. 16 Cutting edge.. 16 Display.. 15 Download interface. 16 Driver 1 keypad.. 15 Driver 2 keypad.. 16 Menu buttons.. 16 Unlock button.. 16 Operational notes.. 69
General instructions.. 7 Danger of explosion.. 9 Danger of injury.. 9 Handling the DTCO 1381. 9 Handling the tachograph cards. 12 Legal requirements. 10 Means of depcition.. 8 Risk of Accident.. 9
Insert paper roll.. 44
Legal requirements.. 10 Handling of the printouts. 11 Obligations of the company. 11 Obligations of the driver. 10 Low voltage / overvoltage. 20
Pictogram combinations.. 87 Pictograms.. 86 Power interruption. 20 Print activities.. 53 Print D1/D2 status input.. 55 Print daily value from the data memory.. 54 Print daily value from the driver card.. 40, 53
Manual entries.. 30 Continuing the work shift.. 31 Prefixing activities to a shift. 33 Menu functions. 47
Appendix Print events from the data memory.. 54 Print events from the driver card. 53 Print instances of over-speeding. 54 Print rpm profiles.. 55 Print speed profiles.. 55 Print technical data.. 54 Print v-diagram. 55 Printout examples. 91 Activities of the driver card. 91 Driver activities from the vehicle. 93 Drivers activities.. 96 Events / faults from the driver card. 92 Events / faults from the vehicle. 94 Explanations. 98 Over-speeding.. 95 Rpm profile.. 97 Speed profile.. 97 Status D1/D2 diagram. 96 Technical data.. 95 v-diagram... 96 Printout of data. 45 Cancel printout.. 45 Start printout. 45 Things to note when printing. 46 Risk of Accident..62
Keyword directory Time management.. 81
Sensor KITAS 2171..74 Setting activities..37 Automatic setting..37 Automatic setting after ignition on/off..37 Handwritten activity entries.38 Manual setting..37 Setting the language..49 System components..74
UTC time.. 81 Converting local time to UTC time. 82
Working time warnings. 68
Tachograph cards..76 Access rights of the tachograph cards..77 Automatic ejection..76 Cleaning tachograph cards.12 Company card..76 Control card..76 Driver card..76 Handling the tachograph cards.12 Locking the tachograph cards..76 Workshop card..76 Technical data..84 DTCO 1381..84 Paper roll..84
Register company. 23
This operating manual replaces previous certified operating manuals and is valid for the following DTCO 1381 device versions:
(can be seen on the model plate)
Certified operating instructions
Special features in the operation
In the case of the ADR * variant, the following functions are possible only while the ignition is switched on: insertion / withdrawing a tachograph card printing / display of stored data
BA00.1381.102 Rel. 1.2a
When the ignition is switched on or off, the DTCO 1381 can switch automatically to a defined activity, for example " ".
For increased fleet efficiency
Digital tachograph solutions and services
Table of Contents
Identify needs create market-driven solutions
Being mobile means to keep moving with the times. Whether youre a vehicle manufacturer, a fleet operator or a driver, the market continually creates new challenges for you. As part of the Automotive Group of the Continental Corporation, we manufacture advanced digital tachograph solutions to help our partners meet these challenges today and in the future. Weve been supplying the market with innovative and sophisticated solutions in VDO original quality for more than 80 years now. Back then we started with analogue tachographs and today we offer the DTCO 1381, the worlds leading digital tachograph. To increase your fleet efficiency even more, we can also provide you with a comprehensive package of services, peripheral devices and software for the digital tachograph. The wishes and the requirements of our partners have always been a top priority for us so we built a tightlymeshed network of more than 9,400 experienced and specially-trained partner workshops to provide support for fleet operators in the form of maintenance, calibration and the legally prescribed inspection of the device every two years.
Legislation System solutions Download solutions Wireless solutions Mobile solutions Indoor solutions Data management solutions TIS-Web TIS-Office TIS-Compact III Inspectionkey Fleet Management Services Operational benefits
What does legislation require?
Since May of 2006, all newly licensed HGVs of more than 3.5t and vehicles for the conveyance of more than 9 passengers including the driver must be equipped with a digital tachograph, in accordance with Regulation (EC) No. 561/2006.
All vehicle data from digital tachographs and driver data from driver cards must be archived in accordance with legislation. At least one company card must be available per company and every driver who drives a vehicle equipped with a digital tachograph must have his own driver card. Card validity and archiving time limit regulations are country-specific and must be adhered to accordingly.
In accordance with Regulation (EC) No. 561/2006, Regulation (EEC) No. 3821/85, Regulation (EC) No. 1360/2002 the following specific provisions apply: The vehicle registration numbers of all newly licensed vehicles must be entered in the digital tachographs by an authorised workshop within 14days after vehicle registration. Driver card data must be downloaded and electronically archived every 28 days* at the latest. The vehicle data from digital tachographs must be downloaded and electronically archived every 3 months* at the latest. The company transport officer must check the downloaded data and ensure that driving times and rest periods are adhered to. If infringements occur, he must inform the driver and warn him accordingly. In order to ensure a high level of data security, the data archive must be regularly backed up to a separate data disk. All vehicle and driver data must be stored for a period of 1 year* and, if necessary, made available to the authorities for inspection.
You can of course equip older vehicles with digital tachographs as well this is extremely useful if you wish to carry out really intensive comparative evaluations of vehicle and driver data in order to optimise your operations. Your VDO service partner will be pleased to provide assistance should you require it.
*Legislation may be country-specific and must be adhered to accordingly.
What are my legal obligations in actual practice?
The data that used to be recorded on tachograph charts is now electronically stored in the mass memory of the digital tachograph and on the driver card.
The tasks and obligations involved in complying with Regulation (EC) No. 561/2006 are listed below for you.
Digital tachograph Company preparations The digital tachograph is activated before the vehicle is commissioned. An authorised workshop must then calibrate the digital tachograph for the vehicle within 14 days and enter the vehicle registration number. Every company must have at least one company card. A person who drives a digital tachograph-equipped HGV must possess a valid driver card. Printing paper must be inserted in the digital tachograph. We recommend that you keep sufficient replacement rolls of printing paper in the vehicle. Archiving data Driver card data must be downloaded and electronically archived every 28 days* at the latest. Digital tachograph data must be downloaded and electronically archived every 3 months* at the latest. Archived data must be stored for at least 1 year*. Backup copies of data must also be made and, if necessary, proof must be provided that backup copies exist. In accordance with the pertinent regulation for driving crews, the data must be deleted upon expiry of the data storage time limit.
Your vehicle dealer will gladly provide you with more information about authorised workshops in your vicinity, or you can visit www.dtco.vdo.com
How does the digital tachograph system function?
The DTCO 1381 VDO has been a market leader in the tachograph business for many years and the company was one of the first to start developing digital tachographs. This R&D resulted in the introduction of the markets first digital tachograph in May of 2006. Since then the DTCO has been continuously further developed and adapted to match changing market requirements. The DTCO1381 by VDO sets the standards in performance, user comfort and data security.
Visualising and checking data
Evaluating and managing data
Short profile DTCO 1381 Mass memory for approx. 365 days 29 AETR languages available Automatic driver warning after 4 hours and 15 minutes of driving time (Regulation (EC) No. 561/2006) Display available in divers colours Printouts of all vehicle and driver data, plus graphical rpm and speed profiles Downloading of data via Downloadkey (DLK) or s imple downloading via wireless (DLD) Simple paper replacement no tiresome feeding in Various data and functions available, depending on the card inserted Various interfaces for on-board electronics, instrument cluster, on-board computer and telematic systems; two status inputs
The tachograph cards Four different chip cards specify who can access s pecific DTCO digital data. Driver cards save driver activities, events, faults and vehicle changes. The company card authorises vehicle data to be downloaded from the mass memory. The control card enables authorities to access data for legal purposes. The workshop card switches on the calibration function of the DTCO and it can also be used as a driver card for testing and inspection purposes. The validity of a card may differ according to the region in which it is being used and any relevant regulation must be adhered to.
Card Reader Download terminal II
DLD Short Range (WLAN) DLD Wide Range mit Wireless Link (GPRS)
Mobile Card Reader Downloadkey II Inspectionkey TISCompactIII TIS-Office Starter Kit TIS-Web Starter Kit Fleet Management Services
The printer paper Printer paper is required for checks en route and for daily reports for the driver. According to the law, the paper must be inserted in the tachograph at all times. We recommend that you carry sufficient replacement rolls in the vehicle to create control printouts of the previous 28 days. The Original VDO Printer Paper has been especially conceived for use in vehicles its special coating guarantees excellent legibility and consistency, even with intensive fluctuations in temperature. It is available in authorised service workshops Europe-wide and can also be used in the digital tachographs of other manufacturers.
Archiving, visualising, checking and evaluating data
VDO offers flexible solutions for archiving, visualising, checking and evaluating data from legally prescribed archiving to comprehensive data and fleet management (more on this from Page 15).
VDO offers a multitude of special download and s torage media, all optimised for various company structures and working procedures (more on this from Page 8).
Original VDO Printer Paper
DLD Remote TCO Manager, TIS-Web/TIS-Office WLAN
DLD Short Range
How does my data get to the office?
To comply with the legally prescribed archiving regulations, you must regularly download the data from the mass memory of the digital tachograph and driver card (more on this on Page 4). Many different download solutions by VDO are available for data downloading, all customised for various applications. They are simple and efficient to operate and possess the ultimate in data security systems.
Remote Download Device (DLD) DLD is the efficient solution for transferring mass memory and driver card data by wireless. The download process is controlled from the office computer, which means that the company card can stay in the ffice. Driver and vehicle data can then be downloaded in o compliance with the legal deadlines for downloading and transferred directly to the TIS archive. At no time does a company card have to be inserted in the digital tachograph.
Service provider (GPRS)
Internet (https) Remote server TIS-Web server Internet (https)
Remote TCO Manager, TIS-Web/TIS-Office
DLD Wide Range
The DLD is available in two different versions: DLD Short Range via WLAN on the fleet site If the vehicle is in a defined area of the fleet site, e.g. the company petrol station, the DLD Short Range can be used to transmit data via a wireless local area network (WLAN). No fee is payable for data transfer, because data transfer takes place on the existing company network.
DLD Wide Range via GPRS on the road When you use the DLD Wide Range, data is transferred to a VDO download server via a mobile wireless network (GPRS). You can access the VDO server via a protected Internet access. Mass memory and driver card downloading can thus take place anywhere and at anytime.
Downloadkey II (DLK II) The VDO Downloadkey II is the ideal transport medium for fleets, workshops and authorities it downloads and transfers mass memory data from digital tachographs and from driver cards inserted in the tachograph. For small fleets and owner-drivers, Downloadkey II, TIS-Compact III and Inspectionkey can also be used as archiving tools (more about TIS-CompactIII and Inspectionkey on Page 19/20). To protect data from unauthorised access, a company card is required for data download.
DLK II/TIS-Compact III/Inspectionkey
Mobile Card Reader
Mobile Card Reader The Mobile Card Reader by VDO is a mobile scanner for driver cards it enables data to be transferred directly to a Downloadkey II. The Mobile Card Reader has its own internal power supply and can be used anywhere. It is ideal for drivers who do not return to company head office on a regular basis.
Downloadkey Portable Set/TIS-Compact III Portable Set/Inspectionkey Portable Set The Portable Sets consist of a Downloadkey II, a TIS-Compact III or a Inspectionkey and a Mobile Card Reader. This nables drivers to download data from e their driver cards without the need for a company card (more about TIS-Compact III and Inspectionkey on Page 19/20).
Downloadterminal II The Downloadterminal II by VDO offers drivers the o ption of downloading driver card and DownloadkeyII data themselves. The Downloadterminal II can be set up any here, e.g. in the drivers rest room making w it accessible around the clock. The data stored in the Downloadterminal II is easily retrieved and exported into the TIS programs (more on this from Page 16). The VDO Downloadterminal II facilitates the downloading and transport of data, especially for larger fleets. It simplifies the handling of large amounts of data and is perfect for drivers who have irregular working hours.
Downloadterminal II DTCO 1381
Card Reader The VDO Card Reader is connected to a computer by means of a USB cable. The TIS software (more on this from Page 16) downloads digital driver card data and stores it for archiving and evaluation. The VDO Card Reader is suitable for all fleet sizes.
Download solutions | Data management solutions
VDO Download solutions
Card Reader Download terminal II DLD Short Range DLD Wide Range Download ey k Portable Set / TIS-Compact III Portable Set Download key II / TISCompact III Inspectionkey Downloading data Downloading of mass memory data from digital tachographs Downloading of driver card data Transfer of data to a computer Connection to a computer by USB cable Connection to a computer by network cable Direct connection to computers USB port Data transfer by USB stick Data transfer by Downloadkey II/TIS-Compact III Wireless transfer by WLAN Wireless transfer by GPRS Installation Can be used as a stand-alone solution External power supply required Internal memory available Interfaces USB port RJ 45 interface (Ethernet connection) Special Downloadkey II / TIS-Compact III interface Status indicators (Display/LEDs) Download status display LED for displaying download status LED for displaying memory capacity LED for displaying current battery charge status LED for displaying an infringement
Mass memory data is downloaded from the DTCO with the Downloadkey and from there transferred to the Downloadterminal II. 2) A company card must be inserted in the DTCO. Inserted driver cards are downloaded via the front interface on the DTCO. 3) DLD data buffer
Ask your VDO service partner for more product information about individual solutions or visit our website at www.dtco.vdo.com
What do I do with the downloaded data?
To comply with your legal obligations, you must archive the downloaded data for 1 year* and make it available to the relevant authorities upon demand. You can visualise and evaluate the data using an appropriate data management s olution in order to optimise your operational procedures and increase your fleet fficiency at the same time. e
To make the best possible use of the data, you need a data management solution one which optimally supports your specific requirements. However, before you buy such a solution, you should ask yourself the following questions:
Do I only want to comply with the legal archiving obligations or do I want to make use of the data for my business? Do I only want to check the rchived a data from individual drivers and v ehicles for infringements or visualise it also or even make higherlevel evaluations?
How large and organised is my fleet: is it centrally organised or is it decentralised? Who should have access to specific data: company owners, employees, procurement mana gers, etc?
Data management solutions
What can data management solutions offer me?
VDO offers you various data management solutions, tailor-made for your company-specific requirements. These solutions can be expanded at any time by additional functions and that not only provides necessary flexibility for your company it means you can face the future with confidence. TIS-Web If you want professional data evaluation without having to create and/or maintain an IT infrastructure (and without having to remember to constantly make backups), then the TIS-Web online solution is the ideal system for you. TIS-Web is also ideally suited for multi-site fleets. All you need to use TIS-Web is a computer with Internet access. TIS-Office If you want to evaluate your data comprehensively and you have a large, centrally-managed fleet, TIS-Office is the perfect solution. The software is installed locally and can be operated either as a stand-alone solution or a network solution. IT know-how and a relevant IT infrastructure are required for TIS-Office. TIS-Compact III If you wish to visualise and print out archived data, but you do not need comprehensive evaluations, then you need look no further than TIS-Compact III. TISCompact III is a Downloadkey with data visualisation software, which enables you to visualise and archive data on your c omputer and print it out too. This solution is especially suitable for owner-drivers. Inspectionkey If you wish to check your driver and vehicle data for infringements, but you dont need data visualisation or evaluations, then the Inspectionkey is the right choice for you. Its a Downloadkey with control software for checking infringements at the computer, generating infringement reports and archiving data. The Inspectionkey is especially suitable for smaller fleets with up to 5 vehicles and 10 drivers.
TIS-Web limitless and future-proof
With the TIS-Web web-based solution, you have all the advantages of a efficient data management solution without having to invest in an IT infrastructure. The downloaded mass memory and driver card data is stored in a professional Data Centre, where it is password-protected and regularly backed up. Data is encrypted and transmitted via the Internet. Automatic software updating keeps the program at the cutting edge of technology. A multi-level price model addresses your specific user profile. Fees depend on the number of drivers, users and on the range of functions used. This can be elected via the several different user levels and s optionally expanded at any time. The Starter Kit, with DLK II and Card Reader, offers you an economical introduction to the world of professional data mana gement.
Example Driver calendar
With TIS-Web you can visualise, archive, evaluate and manage mass memory and driver card data. read in, visualise and evaluate tachograph charts. recover download files for any drivers, vehicles and time eriods p (e.g. for inspections by the a uthorities). see at a glance whether or not downloads have been carried out without any gaps. control the driving times and rest periods of your drivers. check the availability of your drivers and create work s chedules. check vehicle utilisation and plan and adhere to upcoming vehicle events (e.g. tyre changes). view speed data. create reports which provide a clearly laid out summary of data for desired time periods. export report results to other programs for further processing. appreciably optimise your internal processes.
TIS-Web offers you automatic signature checking of downloaded files and notification if any files are defective. a reminder function for upcoming downloads. automatic erasure of data upon expiry of the archiving time limit.
TIS-Office the high-performance office solution
TIS-Office, the local data management solution, enables you to visualise, archive and manage data and to carry out comprehensive data evaluation. TIS-Office can be operated as a stand-alone or network solution and permits several employees access to data, depending on configuration and the assignment of user rights. The softwares modular design enables flexible selec tion of the range of functions, which can be expanded at any time when required. For archiving, the Basic and Archive TIS-Office modules are required. Various modules are available for data evaluation. The Starter Kit, with DLK II, offers you an economical introduction to the world of professional data management.
Example Evaluation of activities
Display of data in tachograph chart form
With TIS-Office you can visualise, archive, evaluate and manage mass memory and driver card data. read in, visualise and valuate e tachograph charts. recover download files for any drivers, vehicles and time periods (e.g. for inspections by the a uthorities). see at a glance whether or not downloaded data has any gaps. control the driving times and rest periods of your drivers. check the availability of your drivers and create work schedules. check vehicle utilisation and plan and adhere to upcoming vehicle events (e.g. tyre changes). view speed data. create reports which provide a clearly laid out summary of data for desired time periods. export report results to other programs for further processing. appreciably optimise your internal processes.
TIS-Office offers you automatic signature checking of downloaded files and notification if any files are defective. a reminder function for upcoming downloads. automatic erasure of data upon expiry of the archiving time limit.
TIS-Compact III small but powerful
TIS-Compact III is an all-in-one downloading and archiving solution. It offers you a basic means of visualising, downloading, archiving and printing out vehicle and driver data. Using a special Downloadkey which has the TIS- Compact III software pre-installed, you can download data from digital tachographs and inserted driver cards quickly and securely and transfer it to a computer as if you were using a USB stick, for example. You can then visualise and archive this data on your computer and print it out as well. TIS-Compact III is also available as a TIS-CompactIII Portable Set, in combination with a Mobile Card Reader. This enables drivers to download the data from their driver cards without the need for a company card.
With the TIS-Compact III you can download mass memory and driver card data from all digital tachographs. A company card must be inserted in the device for downloading to take place. easily transfer the data to a computer. view the activities of individual drivers (driving time, working time and rest periods) and a speed profile for the previous 24 hours (driving time only). export data for processing in other computer applications. print out the displayed vehicle and driver data.
TIS-Compact III offers you automatic signature checking of downloaded files and notification if any files are defective. a reminder function for upcoming downloads.
Inspectionkey for fast checks
Originally developed for mobile roadside checks, the Inspectionkey is also used in fleets nowadays for checking driver and vehicle data for infringements quickly and easily and for archiving the data at the same time, in accordance with legal requirements. Using a special Downloadkey which has the Inspection Tools software pre-installed, you can download data from digital tachographs and driver cards quickly and securely and transfer it to a PC using a USB stick, for example. On your computer, you can then check infringements in detail, archive the data and print it out.
A Mobile Card Reader is also included in the Inspectionkey package. This means you can either download driver card data via the Mobile Card Reader or from a driver card inserted in a digital tachograph.
Detailed view of infringements
With the Inspectionkey you can download mass memory and driver card data from all digital tachographs. A company card must be inserted in the device. display a suspected infringement via LEDs. easily transfer the data to a computer. check infringements in detail. generate and print out infringement reports. specify tolerance values for infringement checks. configure the downloading of mass memory data.
The Inspectionkey offers you signature checking of downloaded files and notification of infringements.
VDO data management solutions
Inspectionkey Data archiving Archiving of driver card and digital tachograph data with digital signature checking Recovery of download files for any drivers, vehicles or time periods (e.g. for authorities control procedures) Automatic erasure of data upon expiry of the archiving time limit Data capture Capture of master data for the sites Capture of driver and vehicle master data (automated via driver card and Downloadkey) Capture of the tachograph chart data from analogue tachographs (using a VDO Tachograph Chart Analyser, keyboard) Capture of the tachograph chart data from analogue tachographs (using a scanner) Visualisation and evaluation of data Display of download files Detection of gaps between downloads Display of the data in tabular and tachograph chart form Verification of driving times and rest periods Visualisation of speed data Evaluation of driver activities Evaluation of vehicle utilisation Driver calendar (working and driving times) Suitable reading-in devices Downloadkey Mobile Card Reader Card Reader Downloadterminal II Download Device (DLD Short Range and DLD Wide Range)
VDO Tachograph Chart Analyser (for analogue data) Scanner (for analogue data) Available languages 29 AETR languages available Required infrastructure and administrative tasks Own infrastructure for data storage and regular backup Computer(s) for local installation Computer(s) for client-server installations Computer(s) with Internet access Data security Data protection (access data, user data and a password are all required) Encrypted data transmission Multi-user operation Automatic software updates Automatic software updates
The range of functions of TIS-Office is defined by modules. The table shows the range of functions when using all modules. The following modules are available: Basic module, Archive module, Scanner module, Driver Reports module, Vehicle Reports module, Infringement module and Company module. 2) The range of functions for TIS-Web is defined by user levels: Bronze, Silver and Gold. The table shows the range of functions of the Gold user level.
Fleet Management Services | Operational benefits
What can Fleet Management Services offer me?
Our high-end fleet management solutions for the transport and logistics industries guarantee efficient operational procedures and optimal personnel and asset management.
Our fleet management solutions will increase the efficiency of your fleet. reduce fuel consumption and consequently your costs. acquire exact information on operational processes. minimise empty trips and diverted mileage. make your merchandise and logistics management processes more efficient. avoid infringements of driving/ rest period times and working hours regulations. reduce the costs of communi cation between office and driver. improve your personnel deployment planning.
How can this help my business?
The changeover to the digital tachograph means organisational changes and investments for you. Make the most of the opportunity this changeover offers you and increase the efficiency of your fleet!
Extract valuable business management information from the digital archive data, optimising your organisation and improving your operational procedures because only in this way can you recoup your investments quickly and achieve sustainable profits. Save time when controlling driving times and rest periods and when monitoring infringements. Optimise your vehicle utilisation and save costs. Improve your personnel planning and reduce bottlenecks and drivers idle time. Automate your maintenance and workshop plans and avoid unnecessary wear and tear and accidents.
Get the best out of all these advantages for your older vehicles as well by adding your ana logue tachograph data to the archive. You can of course equip older vehicles with digital tachographs as well. Your VDO service partner will be pleased to provide assistance should you require it. Visit www.dtco.vdo.com/downloads for a clearly laid out brochure about digital tachographs and product information about other VDO solutions.
As your experienced partner, VDO will be happy to help you exploit your investments to the full. with the perfect solution for your company with dependable products and perfectly balanced solutions with flexible system concepts, which can grow together with your business as you need them with the reliability of an experienced partner with a global service network with target group-specific training courses (youll find more about VDO training courses at www.dtco.vdo.com/training)
There are more than 9,400 VDO service partners in over 30 countries: www.dtco.vdo.com
Continental Automotive GmbH Heinrich-Hertz-Str. Villingen-Schwenningen Germany www.dtco.vdo.com firstname.lastname@example.org VDO A Trademark of the Continental Corporation
The information provided in this brochure contains only general descriptions or performance characteristics, which do not always apply as described in case of actual use or which may change as a result of further development of the products. This information is merely a technical description of the product. This information is not meant or intended to be a special guarantee for a particular quality or particular durability. An obligation to provide the respective characteristics shall only exist if expressly agreed in the terms of contract. We reserve the right to make changes in availability as well as technical changes without prior notice. A2C59514017 I Continental Automotive GmbH I English 2010 Printed in Germany
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