CANON imageCLASS MF3200 SERIES LIMITED WARRANTY
The limited warranty set forth below is given by Canon U.S.A. Inc., (Canon USA) with respect to the Canon imageCLASS MF3200 Series packaged with this Limited Warranty (the Product) and which is purchased and used in the United States, subject to the conditions below. THIS LIMITED WARRANTY DOES NOT COVER THE X25 CARTRIDGE FOR WHICH A SEPARATE WARRANTY IS GIVEN. PLEASE CONTACT CANON USA IMMEDIATELY IF YOU HAVE NOT RECEIVED A COPY OF THE X25 CARTRIDGE LIMITED WARRANTY. The Product, when delivered to the original purchaser or the person for whom it was purchased as a gift (the Purchaser) in new condition in the original container, is warranted against defective materials or workmanship, under normal use and service, for a period of one (1) year from the date of purchase as follows: defective parts in the Product, that are proven to be defective upon inspection, will be repaired or replaced with new or comparable rebuilt parts when such Product is returned to a Canon Authorized Service Facility (ASF) under the CARRY-IN/MAIL-IN SERVICE option described below, or with a refurbished or reconditioned unit, when such Product is returned to Canon USA under the EXCHANGE SERVICE option described below. This warranty shall not extend to consumables such as paper, as to which there shall be no warranty or replacement. Warranty replacement shall not extend the original warranty period of the Product. In order to obtain warranty service, please call the Canon Help Desk at 1-800-828-4040, between 8 a.m. and 8 p.m. ET, Monday through Friday, and Saturday between 10 a.m. and 8 p.m. ET, except holidays, to obtain either CARRY-IN SERVICE /MAIL-IN SERVICE or EXCHANGE SERVICE, and follow the applicable procedures (described below). Note that a dated proof of purchase is required at the time of service. This requirement will be satisfied by providing a copy of your dated bill of sale or invoice. 1) CARRY-IN/MAIL-IN SERVICE: You will be provided the name and telephone number of the ASF nearest to your location. You must contact an ASF during such ASFs normal business hours to schedule the repair. If shipping is involved, it is your responsibility to properly package and send the Product (at your cost) to the ASF, together with your dated proof of purchase and a complete explanation of the problem. A Product covered by this limited warranty will be repaired and returned to you without charge by the ASF. Repairs not covered under this warranty will be charged to you at the then-current service rates of the ASF. 2) EXCHANGE SERVICE: A Canon Help Desk technician will attempt to diagnose the nature of the problem and, if possible, correct it over the telephone. If the problem cannot be corrected over the telephone, a Return Authorization Number (RA) will be issued to you. You will be asked for the Product serial number and other information pertaining to your defective Product and for a ship-to location for the replacement Product (street address only, no P.O. Box). You must also provide your major credit card number. Your credit card will be charged in an amount up to the cost of a new Product (a) if your defective Product is not received by Canon USA within 10 business days after you receive the replacement Product, (b) if the defects in the defective Product are not covered by this limited warranty; or (c) if the warranty period on the Product has expired or has not been sufficiently established by you by supplying the appropriate documentation. The Canon Help Desk will ship out the replacement Product prepaid by Canon USA. After receipt of the replacement Product (with instructions and a prepaid waybill), follow the instructions on how to ship the defective Product to Canon USA. You must return the defective Product in the shipping carton in which the replacement Product was packed, include the Return Authorization Number (RA), a copy of your dated proof of purchase (bill of sale), and a complete explanation of the problem. DO NOT INCLUDE ANY OTHER ITEMS IN THE RETURN SHIPPING CARTON AND BE SURE TO RETAIN YOUR CARTRIDGE, POWER CORD, USERS MANUAL, PAPER TRAYS, AND WARRANTY CARD. EXCHANGE SERVICE expedites, usually by the next business day, the exchange of a defective Product with a replacement Product. The Canon USA Help Desk must receive your request for this service by 4 p.m. ET, Monday through Friday, except holidays to ensure that the replacement Product expedites by the next business day (two (2) business day EXCHANGE SERVICE for Alaska and Hawaii). Canon USA does not guarantee next business day service in the event of the occurrence of factors beyond Canon USA's reasonable control. The replacement Product you receive will be a refurbished or reconditioned unit and will be covered for the balance of the period remaining on your original limited warranty. NOTE THAT BY USING THIS SERVICE, YOU WILL KEEP THE REPLACEMENT PRODUCT THAT IS SENT TO YOU. CANON USA WILL RETAIN THE DEFECTIVE PRODUCT THAT YOU ORIGINALLY PURCHASED, WHICH SHALL BECOME THE PROPERTY OF CANON USA. Technical support* options include: Web Support: interactive troubleshooting, e-mail technical support, the latest driver downloads, and answers to frequently asked questions (www.canontechsupport.com) Toll-free technical support during the one-year warranty period (1-800-828-4040) The location of the ASF nearest you for Carry-In Service (1-800-828-4040) All telephone support hours are between 8 a.m. and 8 p.m. ET, Monday through Friday, and Saturday between 10 a.m. and 8 p.m. ET, except holidays. This warranty shall only apply if the Product is used in conjunction with compatible computers, peripheral equipment and software. Canon USA shall have no responsibility for such items except for compatible Canon brand peripheral equipment covered by a separate warranty (Separate Warranty). Repairs of such Canon brand peripheral equipment shall be governed by the terms of the Separate Warranty. NON-CANON BRAND COMPUTERS, PERIPHERAL EQUIPMENT AND SOFTWARE WHICH MAY BE DISTRIBUTED WITH, OR FOR THE PRODUCT ARE SOLD AS IS, WITHOUT WARRANTY OF ANY KIND BY CANON USA, INCLUDING ANY IMPLIED WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. The sole warranty, if any, with respect to such non-Canon brand item is given by the manufacturer or producer thereof. Regardless of which service option you choose, this warranty shall be void and of no force and effect if the Product is damaged as a result of (a) abuse, neglect, mishandling, alteration, electric current fluctuation or accident, (b) improper use, including failure to follow operating or maintenance instructions in, or environmental conditions prescribed in, Canon USA's operator's manual or other documentation, (c) installation or repair by other than authorized service representatives qualified by Canon USA who are acting in accordance with Canon USA's service bulletins, (d) use of supplies or parts (other than those distributed by Canon USA) which damage the Product or cause abnormally frequent service calls or service problems or (e) use of the Product with non-compatible computers, peripheral equipment or software, including the use of the Product in any system configuration not recommended in any manual distributed with the Product. Nor does this warranty extend to any Product on which the original identification marks or serial numbers have been defaced, removed, or altered. NO IMPLIED WARRANTY, INCLUDING ANY IMPLIED WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, APPLIES TO THE PRODUCT AFTER THE APPLICABLE PERIOD OF THE EXPRESS LIMITED WARRANTY STATED ABOVE. NO OTHER WARRANTY OR GUARANTY, EXCEPT AS MENTIONED ABOVE, GIVEN BY ANY PERSON, FIRM, OR CORPORATION WITH RESPECT TO THE PRODUCT SHALL BIND CANON USA OR ANY ASF. (SOME STATES DO NOT ALLOW LIMITATIONS ON HOW LONG AN IMPLIED WARRANTY LASTS, SO THE ABOVE LIMITATION MAY NOT APPLY TO YOU.) NO WARRANTY IS GIVEN ON ANY USED PRODUCT. ANY SYSTEM SOFTWARE (WHETHER FACTORY LOADED ON THE PRODUCT OR CONTAINED ON THE SOFTWARE MEDIA ENCLOSED WITH, OR ACCOMPANYING, THE PRODUCT), AND ANY UTILITY SOFTWARE DISTRIBUTED WITH OR FOR THE PRODUCT, IS SOLD "AS IS" AND WITHOUT WARRANTY BY CANON USA. THE SOLE WARRANTY WITH RESPECT TO SUCH SOFTWARE IS CONTAINED IN THE SOFTWARE MANUFACTURER'S LICENSE AGREEMENT DISTRIBUTED THEREWITH, INCLUDING ANY LIMITATIONS AND DISCLAIMERS THEREON. PLEASE CONTACT CANON USA IMMEDIATELY IF YOU HAVE NOT RECEIVED A COPY OF THE SOFTWARE MANUFACTURER'S LICENSE AGREEMENT. NEITHER CANON USA NOR ANY ASF SHALL BE LIABLE FOR PERSONAL INJURY OR PROPERTY DAMAGE (UNLESS CAUSED SOLELY AND DIRECTLY BY THE NEGLIGENCE OF CANON USA OR ANY ASF), LOSS OF REVENUE OR PROFIT, FAILURE TO REALIZE SAVINGS OR OTHER BENEFITS, EXPENDITURES FOR SUBSTITUTE EQUIPMENT OR SERVICES, STORAGE CHARGES, LOSS OR CORRUPTION OF DATA, OR FOR ANY OTHER SPECIAL, INCIDENTAL, OR CONSEQUENTIAL DAMAGES CAUSED BY THE USE, MISUSE OR INABILITY TO USE THE PRODUCT, REGARDLESS OF THE LEGAL THEORY ON WHICH THE CLAIM IS BASED, AND EVEN IF CANON USA OR ANY ASF HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. NOR SHALL RECOVERY OF ANY KIND AGAINST CANON USA OR ANY ASF BE GREATER IN AMOUNT THAN THE PURCHASE PRICE OF THE PRODUCT CAUSING THE ALLEGED DAMAGE. WITHOUT LIMITING THE FOREGOING, THE PURCHASER ASSUMES ALL RISKS AND LIABILITY FOR LOSS, DAMAGE OR INJURY TO PERSONS AND PROPERTY OF THE PURCHASER OR OTHERS ARISING OUT OF THE POSSESION, USE, MISUSE OR INABILITY TO USE THE PRODUCT SOLD BY CANON USA NOT CAUSED SOLELY AND DIRECTLY BY THE NEGLIGENCE OF CANON USA OR ANY ASF. (SOME STATES DO NOT ALLOW THE EXCLUSION OR LIMITATION OF INCIDENTAL OR CONSEQUENTIAL DAMAGES, SO THE ABOVE LIMITATION OR EXCLUSION MAY NOT APPLY TO YOU.) THIS WARRANTY SHALL NOT EXTEND TO ANYONE OTHER THAN THE PURCHASER OF THE PRODUCT OR THE PERSON FOR WHOM IT WAS PURCHASED AS A GIFT AND STATES YOUR EXCLUSIVE REMEDY. This warranty gives you specific legal rights, and you may have other rights, which vary from state to state. * Support programs are subject to change without notice.

Canon U.S.A., Inc. One Canon Plaza Lake Success, New York 11042-1198 Canon is a registered trademark of Canon Inc. Printed in China

FA7-8941 (000)

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Advanced Fax Features

Advanced Copy Features System Monitor

Advanced Guide

MF3200 Series

Reports and Lists

Troubleshooting

Appendix

Table of Contents Index
Please read this guide before operating this equipment. After you finish reading this guide, store it in a safe place for future reference.

How to Use This Guide

Manuals for the Machine
Machine Set-Up Software Installation

Starter Guide

Basic Features Maintenance Machine Settings Specifications

Basic Guide

Advanced Features System Monitor Reports and Lists
Advanced Guide (This Document)

CD-ROM

Printing Features Scanning Features PC Faxing Features

Software Guide

Indicates the manual is supplied in PDF format in the accompanying CD-ROM.
To view the manuals in PDF format, Adobe Reader/Adobe Acrobat Reader is required. If Adobe Reader/ Adobe Acrobat Reader is not installed on your system, please download it from the Adobe Systems Incorporated website. Considerable effort has been made to make sure that the manuals for the machine are free of inaccuracies and omissions. However, as we are constantly improving our products, if you need an exact specification, please contact Canon.
Table of Contents Index i

Things You Can Do

Specify a recipient with a single key Look up a particular recipient

AAAAA BBBBB CCCCC

Receive faxes in memory without printing out
One-Touch Speed Dialing Address Book Dialing

p. 1-2

Memory Reception

p. 1-10

Basic Guide
Specify a recipient with a two-digit code
Redial when the line is busy
Reject faxes without their numbers

Coded Dialing

Redialing

p. 1-3

Reception Restriction
Specify multiple recipients with a single key
Send a fax to multiple recipients
Select a scan mode depending on the type of image

ABC ABC ABC ABC

Group Dialing

Broadcasting

p. 1-13

Image Quality

Adjust the density level of scanned images
Copy two documents on one sheet
ABC ABC DEF ABC DEF ABC DEF 1 DEF 2 AB C AB C AB C AB C 1 D EF D EF D EF D EF 2

Send a fax from a PC

Density

2 on 1 Combination

p. 2-2

PC Faxing

Software Guide
Enlarge or reduce copied images
Print a document from a PC

Zoom Ratio

Printing
Sort copies by page order
Specify detailed scanning options to suit various images
AAAA AAAA BBBB AAAA BBBB CCCC AAAA BBBB CCCC 1DDDD BBBB CCCC DDDD 2 CCCC DDDD 3 DDDD 4
AAAA AAAA AAAA AAAA AAAA AAAA AAAA AAAA AAAA 1 AAAA AAAA AAAA 1 AAAA AAAA AAAA 1 AAAA 1

Collate Copy

Scanning
Table of Contents Index iii

Table of Contents

Manuals for the Machine...i Things You Can Do... ii How to Use This Guide... viii Legal Notices.... xi 1 Advanced Fax Features (MF3240 Only)... 1-1 Dialing Features... 1-2
Using Address Book... 1-2 Redialing... 1-3 Dialing Through a Switchboard... 1-4 Switching Temporarily to Tone Dialing.. 1-5 Checking Dialing Line... 1-6 Dialing an Overseas Number (With Pauses).. 1-6

Receiving Features... 1-7
Setting Receive Mode... 1-7 Memory Reception... 1-10 Reception Restriction.. 1-10 Remote Reception... 1-10 Table of Contents Index Reducing Received Images.. 1-11 iv
Printing Received Documents... 1-12
Additional Fax Modes... 1-13
Broadcasting... 1-13 Canceling Reservation... 1-13
Canceling Fax Jobs... 1-Advanced Copy Features.... 2-1 Advanced Copy Features... 2-2
Collate Copy... 2-on 1 Combination.... 2-2 Canceling Copy Jobs... 2-3
3 System Monitor.... 3-1 Checking Job and Machine Status.. 3-2
Checking Print Status... 3-2 Checking Print and Scan Counts... 3-2 Checking and Deleting Documents Stored in Memory (MF3240 Only)... 3-3 Checking and Printing Transmission/Reception Results (MF3240 Only)... 3-3 Checking Remaining Memory (MF3240 Only). 3-3 Table of Contents Index v
4 Reports and Lists (MF3240 Only)... 4-1 Summary of Reports and Lists... 4-2 Printing Reports Automatically... 4-3
TX RESULT REPORT.. 4-3 RX RESULT REPORT.. 4-4 ACTIVITY REPORT... 4-5
Printing Reports and Lists Manually... 4-6
5 Troubleshooting.... 5-1
General Problems... 5-2 Paper Feeding Problems... 5-3 Faxing Problems (MF3240 Only)... 5-4
Sending Problems... 5-4 Receiving Problems... 5-8
Copying Problems... 5-13 Printing Problems... 5-14 Telephone Problems (MF3240 Only).. 5-16
Table of Contents Index vi
6 Appendix.... 6-1 Glossary.... 6-2 Index.... 6-8
Table of Contents Index vii

Using the Top Page

Returns to the last page opened. Displays the previous or next page. Returns to the top page.

Previous

Advanced Copy Features

System Monitor

Displays the How to Use This Guide page.
Quick links to the list of things you can do, topics for each chapter, table of contents, and the index.
Using the Chapter Topic List
1 Advanced Fax Features (MF3240 Only)
Dialing Features.... 1-2 Using Address Book.. 1-2 Redialing... 1-3 Dialing Through a Switchboard.. 1-4 Switching Temporarily to Tone Dialing.. 1-5 Checking Dialing Line.. 1-6 Dialing an Overseas Number (With Pauses).. 1-6 Receiving Features.... 1-7 Setting Receive Mode.. 1-7 Memory Reception.. 1-10 Reception Restriction.. 1-10 Remote Reception.. 1-10 Reducing Received Images.. 1-11 Printing Received Documents.. 1-12 Additional Fax Modes... 1-13 Broadcasting.. 1-13 Canceling Reservation... 1-13
Table of contents for the chapter.
Canceling Fax Jobs... 1-14
Table of Contents Index ix

The following symbols are used throughout the manuals for the machine and indicate the warnings, cautions and notes you should keep in mind when using the machine.

WARNING

Indicates a warning that may lead to death or serious injury if not observed.

CAUTION

Explains how to avoid actions that could injure you or damage your machine.
Explains operating restrictions and how to avoid minor difficulties.
In addition, this guide uses distinctive notations to identify keys and information in the LCD:
The keys you press appear in square brackets: [Stop/Reset]. Information in the LCD appears in angle brackets: <LOAD PAPER>.
Table of Contents Index x

Legal Notices

Trademarks Canon and the Canon logo are trademarks of Canon Inc. All other product and brand names are registered trademarks, trademarks or service marks of their respective owners. Copyright Copyright 2006 by Canon Inc. All rights reserved. No part of this publication may be reproduced, transmitted, transcribed, stored in a retrieval system, or translated into any language or computer language in any form or by any means, electronic, mechanical, magnetic, optical, chemical, manual, or otherwise, without the prior written permission of Canon Inc. Disclaimer The information in this document is subject to change without notice. CANON INC. MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS MATERIAL, EITHER EXPRESS OR IMPLIED, EXCEPT AS PROVIDED HEREIN, INCLUDING WITHOUT LIMITATION, THEREOF, WARRANTIES AS TO MARKETABILITY, MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE OF USE OR AGAINST INFRINGEMENT OF ANY PATENT. CANON INC. SHALL NOT BE LIABLE FOR ANY DIRECT, INCIDENTAL, OR CONSEQUENTIAL DAMAGES OF ANY NATURE, OR LOSSES OR EXPENSES RESULTING FROM THE USE OF THIS MATERIAL.
Table of Contents Index xi

Dialing Features

The machine provides the following dialing features: address book dialing, redialing, temporary tone dialing, checking dialing line, and dialing an overseas number.

4. Use [

] or [ recipient.

] to find the required

Using Address Book
Address book dialing enables you to search for a particular recipient registered in the machine. This is useful when you forget which one-touch speed dialing key or coded dialing code the recipient you want is registered under. You can either go through all the recipients registered in the machine (LIST), or look up a particular one by their name (SEARCH).

Dialing using the [R] Key
Press [FAX]. Press [Hook].
Press [FAX]. Press [R] to access the outside line. Use the numeric keys to enter the fax number.
Make sure to confirm the dial tone before entering a fax number. If you enter the number before the dial tone can be heard, the call may not be connected, or the wrong number may be dialed.

3. 4. 5. 6.

Use the numeric keys to dial the required information service. When the recorded message of the information service answers, press [Tone] to switch to tone dialing. Use the numeric keys to enter the numbers requested by the information service. If you want to receive faxes, press [Start].
When finished, the line is disconnected automatically and the tone dialing is canceled.
Switching Temporarily to Tone Dialing
If your machine is set for pulse dialing, use the procedure below to switch to tone dialing to use information services (e.g., banks, airline reservations, and hotel reservations).
To talk to the other party, you will need to connect a telephone to the machine.
Table of Contents Index 1-5

Checking Dialing Line

Checking dialing line function enables you to configure the setting on whether to check for a dial tone.
Adjust any necessary settings (fax resolution, etc.) for your documents. Use the numeric keys to dial the international access code.
For details on international access codes, contact your local telephone company.

1. 2. 3. 4. 5. 6.

Press [Additional Functions]. Use [ ] or [ ] to select <FAX SETTINGS>, then press [OK]. Use [ ] or [ ] to select <TX SETTINGS>, then press [OK]. Use [ ] or [ ] to select <DIALING LINE CHCK>, then press [OK]. Use [ [OK]. ] or [ ] to select <ON>, then press
If necessary, press [Redial/Pause] to enter a 2.5-second pause.
<P> in the fax/telephone number represents 2.5-second pause. For a longer pause, press [Redial/Pause] again.

6. 7. 8.

Use the numeric keys to dial the country code, the area code, and the fax/telephone number of the recipient. Press [Start] to start scanning a document. Press [OK] to start dialing.
Dialing an Overseas Number (With Pauses)
When you dial or register an overseas number, you may need to insert a pause within the number.
Set a document. Press [FAX].
Table of Contents Index 1-6

Receiving Features

You can set receive mode that suits your needs. The machine also provides the following receiving features: memory reception, reception restriction, and remote reception.
Use [ ] or [ ] to select the desired receive mode, then press [OK].
<FaxOnly>: Answers all calls as faxes and disconnects voice calls. <AnsMode>: Receives faxes automatically and records voice messages. <NET SWITCH>: Distinguishes between fax and voice calls. <FaxTel>: Switches between fax and voice calls automatically. For optional settings, see FaxTel: Optional Settings, on p. 1-8. <MANUAL>: Does not answer any calls. You have to manually receive faxes.

Use [ ] or [ ] to select desired printing method, then press [OK].
<MEMORY RX>: Prints after all the pages of the document are received. <PRINT RX>: Prints each page as it is received.
Printing Received Documents
You can select whether the machine stores all received pages in the memory before printing them out or prints each page as it is received.
Press [Additional Functions]. Use [ ] or [ ] to select <FAX SETTINGS>, then press [OK]. Use [ ] or [ ] to select <RX SETTINGS>, then press [OK]. Use [ ] or [ ] to select <RX PRINT>, then press [OK].
Table of Contents Index 1-12

Additional Fax Modes

The machine provides the following additional fax modes: broadcasting and canceling reservation.

Canceling Reservation

You can cancel sending jobs reserved in memory.

Broadcasting

Broadcasting enables you to send the same document to multiple recipients.
Press [System Monitor]. Use [ ] or [ ] to select <TX STATUS>, then press [OK]. Use [ ] or [ ] to select the job you want to cancel, then press [OK].
<MEMORY>: Documents in memory <BROADCAST>: Broadcasting
Set a document. Press [Additional Functions]. Use [ ] or [ ] to select <BROADCAST>, then press [OK]. Use the numeric keys, one-touch speed dialing key, coded dialing code, or address book dialing to enter a recipient.
Be sure to press [OK] after entering the recipients number if you use the numeric keys to enter the number. You can enter up to 16 different fax numbers using the numeric keys.
For <BROADCAST>, all recipients entered for a broadcasting job will be canceled.

Press [

] to select <YES>.
Repeat step 4 to enter all required recipients (up to 123), then press [Start]. Press [OK] to start dialing.
Table of Contents Index 1-13

Canceling Fax Jobs

Cancel an ongoing job (sending or receiving) as follows. To cancel sending jobs reserved in memory, see Canceling Reservation, on p. 1-13.
Press [Stop/Reset]. For sending or receiving jobs, press [ select <YES>.
] to select <NO> if you do not want to cancel the job.
If you are in copy standby mode and want to cancel a fax job, press [FAX] to return to fax mode first.
Table of Contents Index 1-14

2 Advanced Copy Features

Advanced Copy Features.. 2-2 Collate Copy... 2-on 1 Combination.. 2-2 Canceling Copy Jobs... 2-3
Table of Contents Index 2-1

Collate Copy

You can copy documents collated into sets arranged in page order. This feature can be used with 2 on 1 Combination (see p. 2-2) at the same time.

Checking Print Status

You can check and delete the print jobs sent from a computer.
Press [System Monitor]. Use [ ] or [ ] to select <PRINT STATUS>, then press [OK]. Use [ ] or [ ] to view the job list.
If you want to delete the print job, press [OK], then press [ ] to select <YES>. Press [Stop/Reset] to return to standby mode.
Table of Contents Index 3-2
Checking and Deleting Documents Stored in Memory (MF3240 Only)
Use [ ] or [ ] to view the required transmission/reception result.
The following items are displayed: Transaction number (60 down to 01, from the newest to the oldest) Date and time Type of transaction (TX or RX) Recipients name or fax number Result of transaction (OK or NG)
Press [System Monitor]. Use [ ] or [ ] to select <TX STATUS>, then press [OK]. Use [ ] or [ document. ] to check the desired
If you want to print the transmission/ reception result, press [Start].
If you want to delete the document, press [OK], then press [ ] to select <YES>. Press [Stop/Reset] to return to standby mode.
Checking Remaining Memory (MF3240 Only)
You can check the remaining memory according to the status of the machine.
Checking and Printing Transmission/ Reception Results (MF3240 Only)
Press [System Monitor]. Use [ ] or [ ] to select <MEMORY INDICATOR>, then press [OK] to confirm the remaining memory.
Press [System Monitor]. Use [ ] or [ ] to select <TX/RX LOG>, then press [OK].

AVAILABLE

MEMORY
Table of Contents Index 3-3
4 Reports and Lists (MF3240 Only)
Summary of Reports and Lists.. 4-2 Printing Reports Automatically.. 4-3 TX RESULT REPORT.. 4-3 RX RESULT REPORT.. 4-4 ACTIVITY REPORT.. 4-5 Printing Reports and Lists Manually... 4-6
Table of Contents Index 4-1
Summary of Reports and Lists
The machine can generate the following reports and lists. For how to print reports, see Printing Reports Automatically, on p. 4-3, and Printing Reports and Lists Manually, on p. 4-6.

Report/List

TX RESULT REPORT RX RESULT REPORT ACTIVITY REPORT

Description

Shows the transmission result. Can be set to print automatically. Shows the reception result. Can be set to print automatically. Shows last 60 transmissions and receptions. Can be set to print automatically. Lists reserved jobs stored in memory. Shows information and the first page of a reserved job. Lists the names and fax numbers of recipients registered under one-touch speed dialing keys. Lists the names and fax numbers of recipients registered in coded dialing codes. Lists the names and fax numbers of recipients registered in each group dialing group. Lists all the current settings and registered sender information. Lists received documents that were lost from the memory due to power cut. Cannot be manually printed out.

MEMORY DATA LIST MEMORY IMAGE PRNT
1-TOUCH LIST CODED DIAL LIST GROUP DIAL LIST USERS DATA LIST LOST REPORT
Table of Contents Index 4-2
Printing Reports Automatically
TX RESULT REPORT, RX RESULT REPORT, and ACTIVITY REPORT can be set to print automatically.

Report Items

The following items are displayed in the Transmission Result Report: JOB NO.: Job number TYPE: Type of transmission TX: Memory transmission BROADCAST: Broadcasting NO.: Sequence number DESTINATION TEL/ID: Name and number of recipient DATE: Date of transaction TIME: Time of transaction PAGE: Number of pages sent DURATION: Amount of time taken for a transaction MODE: Mode of transaction (G3 or ECM)

TX RESULT REPORT

Press [Additional Functions]. Use [ ] or [ ] to select <REPORT SETTINGS>, then press [OK]. Use [ ] or [ ] to select <SETTINGS>, then press [OK]. Use [ ] or [ ] to select <TX RESULT REPORT>, then press [OK]. Use [ ] or [ ] to select the setting you want, then press [OK].
<PRINT ERROR ONLY>: Prints a report only when a transmission error occurs. <OUTPUT NO>: Does not print a report. <OUTPUT YES>: Prints a report every time you send a document.
Table of Contents Index 4-3
RESULT: Result of transaction OK: Transmission successful NG: Transmission failed STOP: Transmission manually canceled before completion MEM.FULL: Memory became full during transmission
Use [ ] or [ ] to select the setting you want, then press [OK].
<OUTPUT NO>: Does not print a report. <OUTPUT YES>: Prints a report every time you receive a document. <PRINT ERROR ONLY>: Prints a report only when a reception error occurs.
NO ANSWER: Call not answered Error code: For descriptions of error codes, see Chapter 11, Troubleshooting, in the Basic Guide.

RX RESULT REPORT

The following items are displayed in the Reception Result Report: JOB NO.: Job number TYPE: Type of reception RX: Memory or print reception NO.: Sequence number DESTINATION TEL/ID: Number of the sending machine (displayed only if registered in their machine) DATE: Date of transaction TIME: Time of transaction PAGE: Number of pages received DURATION: Amount of time taken for a transaction MODE: Mode of transaction (G3 or ECM)
Press [Additional Functions]. Use [ ] or [ ] to select <REPORT SETTINGS>, then press [OK]. Use [ ] or [ ] to select <SETTINGS>, then press [OK]. Use [ ] or [ ] to select <RX RESULT REPORT>, then press [OK].
Table of Contents Index 4-4
RESULT: Result of transaction OK: Reception successful NG: Reception failed STOP: Reception manually canceled before completion MEM.FULL: Memory became full during reception Error code: For descriptions of error codes, see Chapter 11, Troubleshooting, in the Basic Guide.
The following items are displayed in the Activity Report: NO.: Transaction number (01 to 60) JOB NO.: Job number DATE: Date of transaction TIME: Time of transaction TX/RX: Type of transaction (transmission or reception) DESTINATION TEL/ID: Name and number of recipient PAGE: Number of pages sent or received DURATION: Amount of time taken for a transaction MODE: Mode of transaction (G3 or ECM) RESULT: Result of transaction (OK or NG) and error code if applicable TOTAL TX PAGE, DURATION: Total number of pages sent and total time to send them TOTAL RX PAGE, DURATION: Total number of pages received and total time to receive them

Is a document stored in memory, leaving little or no memory available? Print, send, or delete any documents stored in memory.
Faxes sent from the machine are spotted or dirty. Q Is the recipients machine working properly? Check the machine by making a copy. If the copy is clear, the problem may be in the recipients machine. If the copy is spotted or dirty, clean the scanner components. (See Chapter 10, Maintenance, in the Basic Guide.) Is the document loaded correctly? Make sure the document is correctly loaded. (See Chapter 2, Document Handling, in the Basic Guide.)
A The external phone is busy. Please wait until the external phone becomes free.
Memory fills up immediately when you try to send.
Are you sending with the resolution set to <SUPER FINE>? If your document does not contain fine text or photographs, set the resolution to <STANDARD>.
Table of Contents Index 5-6
Documents are printed out in a reduced size on the recipients machine. Q Is the recipients paper smaller than the size of the documents you sent?
Sending of documents is too slow. Q Is the resolution set to <FINE> or <SUPER FINE>? Setting the resolution to <STANDARD> reduces the sending time.
A A If the recipient is using small-size paper, your machine automatically reduces the size of the document in accordance with the recipients paper.
The documents you sent are too light. Q A Is the density setting changed to be lighter? Adjust the density for light documents to be darker. (See Chapter 4, Sending Faxes (MF3240 Only), in the Basic Guide.) Are the scanning components of the machine clean? Make sure the scanning components are clean.
Table of Contents Index 5-7
Errors occur frequently while sending. Q Are the telephone lines in poor condition, or do you have a bad connection? Check if there is a device nearby that interferes with signal transmission (e.g., microwave oven).
Cannot receive a fax automatically. Q A Is the machine set to receive automatically? For the machine to receive faxes automatically, receive mode must be set to <FaxOnly>, <AnsMode>, or <FaxTel>. If you have set <AnsMode>, confirm that an answering machine is connected to the machine and that it is turned on with an outgoing message properly recorded. (See Setting Receive Mode, on p. 1-7.) Is a document stored in memory, leaving little or no memory available? Print, send, or delete any documents stored in memory. Has an error occurred during reception? Check the LCD for an error message. (See Chapter 11, Troubleshooting, in the Basic Guide.) Print an Activity Report and check for an error. (See ACTIVITY REPORT, on p. 4-5.)

Table of Contents Index 5-15
Telephone Problems (MF3240 Only)
Cannot dial. Q A Is the telephone cable connected properly? Make sure the cable is connected properly. (See Connect Telephone Cables (MF3240 Only), in the Starter Guide.) Q Q Is the power cord plugged in securely? A A Check that the power cord is securely plugged into the machine and into the wall outlet. If the machine is plugged into a power strip, make sure the power strip is plugged in and turned on. Is the machine set for the correct telephone line type? Make sure the machine is set for the correct telephone line type. (See Set the Telephone Line Type, in the Starter Guide.) Use another cable. Q A Is the power cord plugged in securely? Check that the power cord is securely plugged into the machine and into the wall outlet. If the machine is plugged into a power strip, make sure the power strip is plugged in and turned on. Is the telephone cable defective?
Calls do not connect, or the wrong number is dialed. Q A Did you confirm the dial tone before entering the fax number? Make sure to confirm the dial tone before entering a fax number. If you enter the number before the dial tone can be heard, the call may not be connected, or the wrong number may be dialed.
Telephone disconnects while you are talking. Q A Is the telephone cable connected properly? Make sure the cable is connected properly. (See Connect Telephone Cables (MF3240 Only), in the Starter Guide.)
Table of Contents Index 5-16

6 Appendix

Glossary.... 6-2 Index.... 6-8
Table of Contents Index 6-1

Glossary

Activity Report
A journal of the machines fax transactions, both sent and received.
Calling Tone. This is a signal sent by fax machines to identify the call as an incoming document. When the receiving fax detects this signal, it automatically starts to receive the fax transmission. The majority of fax machines in use today can send and detect CNG signals.

Automatic redialing

When the receiving fax machine is busy or does not answer, or when an error occurs while sending, the machine waits a specified time and then automatically redials the number. If the receiving fax is still busy or does not answer, the machine waits the specified time and dials again.
An automatic dialing method that allows you to dial a fax or telephone number by pressing [Coded Dial] and a two-digit code using the numeric keys.

Appendix B

Transmitting documents to more than one location (through the machines memory).
Table of Contents Index 6-2

Document

The sheet of paper containing the data that you send to, or receive from a machine.

FaxTel switching

This option allows you to set the machine to automatically detect whether a call is from a fax or telephone. If the call is from another fax, the transmission is automatically received. If the call is from a telephone, the machine rings to let you know, so you can pick up the handset. With this feature, one telephone line can be shared by both the telephone and the fax.

One-Touch Speed Dial keys
The numbered keys on the operation panel that may be registered as single or a group of fax numbers. Once a number or group is registered, you press one key to dial the entire number or group.

Reception

See Receiving.

Registering

A process by which you place fax or telephone numbers and names in the machines memory for speed dialing so that you can save time dialing destinations you call frequently.

Paper feed

Refers to guiding a sheet of paper into the machines paper path.

Remote reception ID

The two-digit code that enables you to manually activate fax reception using an external telephone.

Paper feeder

The device in the machine that feeds recording media into the machine for printing copied or faxed documents.
A timing entry required for registering certain long distance numbers and for dialing out through some telephone systems or switchboards. Pressing [Redial/Pause] enters a pause between digits of a telephone number.

See Rotary pulse.

Table of Contents Index 6-5

Remote reception

Activating fax reception by answering an external telephone that is not located near the machine. You need to dial a remote receiving ID number to start remote reception.

Sending

A fax document that has been scanned by a fax machine is sent over telephone lines, in the form of electrical pulses, to another fax machine. Also called TX or Transmit.

Report

A document printed by the machine and containing information about the faxes it has sent or received.

Speed dialing

Dialing fax or telephone numbers by pressing a few keys. To use automatic dialing, you must register the numbers in the machines memory. See also One-Touch Speed Dialing, Coded Dialing, and Group Dialing.

Resolution

The density of dots for any given output device. Expressed in terms of dots per inch (dpi). Low resolution causes font characters and graphics to have a jagged appearance. Higher resolution means smoother curves and angles as well as a better match to traditional typeface designs. Resolution values are represented by horizontal data and vertical data, for example, dpi.

Standby

The mode in which the machine is on and ready to use.

Rotary pulse

A telephone dialing system where a dial is rotated to send pulses to the telephone switching system. In pulse dialing, you hear clicks. In touch-tone dialing, the most common dialing system, you hear tones. Rotary pulse dialing requires certain setting adjustments.
Table of Contents Index 6-6
A key that allows you to temporarily switch to touch-tone from pulse dialing. In some countries, on-line data services may require that you use tone dialing.
A black, resin coated powder contained in the toner cartridge. The machine applies the toner to the surface of the photosensitive drum inside the machine via an electrophotographic mechanism.

Toner saver

The feature that extends cartridge life by reducing toner consumption rate at a slight decrease in print quality.
Stands for Transmitting Subscriber Identification. Also called sender information. The TSI is the facsimile number of the machine that sends a document.

See Sending.

Table of Contents Index 6-7

Symbols & Numerics

1-TOUCH LIST 4-2

LIST 1-2 LOST REPORT 4-2

RX RESULT REPORT 4-2 Printing automatically 4-4
ACTIVITY REPORT 4-2, 6-2 Printing automatically 4-5 Additional fax modes 1-13 Address Book 1-2 AnsMode 1-7

SEARCH 1-2

MANUAL 1-7 MEMORY DATA LIST 4-2 MEMORY IMAGE PRNT 4-2 Memory reception 1-10
Tone dialing 1-5 [TONE] key 1-5 Troubleshooting 5-1 Copying Problems 5-13 Faxing Problems 5-4 General Problems 5-2 Paper feeding Problems 5-3 Printing Problems 5-14 Telephone Problems 5-16 TX RESULT REPORT 4-2

Broadcasting 1-13, 6-2

NET SWITCH 1-7
Canceling Current job 1-14 CODED DIAL LIST 4-2 coded dialing 1-2
one-touch speed dialing 1-2

pulse dialing 1-5, 6-6

USERS DATA LIST 4-2
FaxOnly 1-7 FaxTel 1-7 Optional settings 1-8
Redialing 1-3 Automatically 1-3 Manually 1-3 Remote reception 1-10 Remote reception ID 1-10 Reports and lists 4-1 Printing automatically 4-3

GROUP DIAL LIST 4-2

Table of Contents Index 6-8

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