Basic Operations

HP PSC 500

Basic Operations Guide

Copyright Hewlett-Packard Company 1999 All rights are reserved. No part of the document may be photocopied, reproduced, or translated to another language without the prior written consent of Hewlett-Packard Company. Publication number: C7281-90101 First edition: July 1999 Printed in U.S.A., Germany, or Singapore.
Note: Regulatory information can be found in Chapter 6 of the HP PSC 500 Customer Care Guide.

Acknowledgments

MS-DOS, Windows, and Internet Explorer are registered trademarks of Microsoft Corporation. Intel and Pentium are registered trademarks of Intel Corporation. Readirisis a trademark of I.R.I.S. corporation.

Notice

The information contained in this document is subject to change without notice and should not be construed as a commitment by the Hewlett-Packard Company. Hewlett-Packard assumes no responsibility for any errors that may appear in this document, nor does it make expressed or implied warranty of any kind with regard to this material, including, but not limited to, the implied warranties of merchantability and fitness for a particular purpose. The Hewlett-Packard Company shall not be liable for incidental or consequential damages in connection with, or arising out of the furnishing, performance, or use of this document and the program material which it describes.
It is not lawful in many places to make copies of the following items. When in doubt, check with a legal representative first. x Governmental paper or documents: - Passports - Immigration papers - Selective service papers - Identification badges, cards, or insignias x Governmental stamps: - Postage stamps - Food stamps x Checks or drafts drawn on Governmental agencies x Paper currency, travelers checks, or money orders x Certificates of deposit x Copyrighted works

contents

Chapter 1 Welcome!
Printing Features. 1-1 Scanning Features. 1-1 Copying Features. 1-1
Chapter 2 All About Paper
HP Papers. Paper Choices When Copying. Select the Correct Paper Type When Copying. Paper Choices When Printing. Use the Correct Print Settings. Tips on Loading Paper in the IN Tray. All Papers. HP Papers. Special Considerations When Using Transparency Film. 2-1 2-2 2-2 2-3 2-3 2-4 2-4 2-5 2-5

Chapter 3 Printing

Start Printing. 3-1 Stop Printing. 3-3 Printing Help. 3-4

Chapter 4 Scanning

Using your Scanner. 4-1 Choose Your Original. 4-2 Place Your Original. 4-2 Start Scanning. 4-3 Editing Your Scanned Picture in the HP PSC Scanning Viewer. 4-4 Other Editing Features. 4-5 Sending Your Scan. 4-6 Canceling a Scan. 4-9 Scanning Projects. 4-9 Scanning Help. 4-10
HP PSC 500 Basic Operations Guide

Chapter 5 Copying

How to Make Copies. Using the Cancel Button. Using the Paper Type Button. Using the Select/Resume Button. Using the Reduce/Enlarge Button. Changing Copy Settings Using the Menu Button. Menu. Lighter/Darker. Photo Mode. Change Default Settings. Restore the Factory Default Settings. Copying Small Objects. Copying Help. 5-1 5-2 5-2 5-2 5-3 5-6 5-6 5-6 5-6 5-6 5-7 5-7 5-8

Contents

Welcome!
Congratulations! You have purchased the one system that makes creative high quality projects convenient and easy for the whole family the HP PSC 500. With your HP PSC 500, you can print, scan, or copy documents in full color.

Printing Features

You can print in color on a variety of paper types and sizes, including letter and A4-size paper, envelopes, labels, cards, banner paper and even custom-sized letterhead or stationery.

Scanning Features

You can scan photos, graphics, and small objects. You can scan documents to avoid retyping. With HP PSC 500s integrated capabilities, you can use your scanned pictures in creative photo projects, such as wallet-sized prints, t-shirt transfers, kids restickable stickers, and banners without additional software.

Copying Features

You can produce high-quality color copies using a variety of paper types, including iron-on transfers. You can enlarge or reduce the size of the copies you make from 25% to 400% of the images original size. You can make the image lighter or darker, and specify the quality of the copies you make. You can also use special digital copying features to help you create photo enlargements, wallet-sized copies, two sheets to a page and even posters.

All About Paper

This chapter explains the paper types you can use when copying and printing. It also presents some tips on loading paper and transparency film. For a current list of HP papers, visit our Web site: http://www.hp.com/go/all-in-one

HP Papers

The HP PSC 500 copies and prints onto a variety of paper types and weights, including plain paper. For highest quality results, use the following HP papers: x HP Bright White Inkjet Paper delivers high-contrast colors and sharp text. It is opaque enough for two-sided color printing, with no show-through. It is ideal for newsletters, reports, proposals, and flyers. x HP Premium Photo Paper is a high-quality, glossy-finish, photo-based inkjet paper. It looks and feels like a photograph and can be mounted under glass or in an album. HP Photo paper dries rapidly and resists fingerprints and smudges. x HP Iron-On T-Shirt Transfers can be used to transfer your designs or photos onto T-shirts, sweatshirts, and fabric crafts. x HP Restickables can be used to create repositionable kids stickers. They are easy to stick and easy to remove. Available in square or round shapes, they are made with HP Bright White Paper to allow vibrant colors and crisp text. x HP Premium Inkjet Brochure and Flyer Paper is matte-coated on both sides for two-sided copying. It is the perfect choice for near-photographic reproductions and business graphics for report covers, special presentations, brochures, mailers, and calendars. x HP Premium Inkjet Paper is the ultimate coated paper for high-resolution printing and copying. A smooth-matte finish makes it ideal for your special documents. x HP Banner Paper allows you to print banners easily on perforated, continuously-connected sheets. x HP Photo Paper uses technology to give your pictures excellent skin tones and true-to-life landscape colors.
HP Premium Inkjet or HP RapidDry Transparency Film are specifically designed for use with your HP PSC 500 to give the best results with your overhead transparency presentations. HP Greeting Cards, HP Glossy Greeting Cards, and HP Felttextured Greeting Cards allow you to make your own greeting cards.
Paper Choices When Copying
When copying, use only letter and A4-sized papers.
Select the Correct Paper Type When Copying
Each time you load a different type of paper in the IN tray, set the paper type on the front panel. Press the Paper Type button. Use the minus(-) or plus(+) buttons to scroll through the list to find the correct paper, and then press Select/Resume.

To Copy on this Paper

Copier/Plain Paper Letterhead HP Bright White Inkjet Paper HP Premium Inkjet Paper HP Premium Inkjet Brochure and Flyer Paper Other inkjet papers HP Photo Paper HP Premium Photo Paper Other photo papers HP Premium Inkjet Transparency Film HP Premium Inkjet Rapid-Dry Transparency Film Other transparency films HP Greeting Card HP Felt-textured Greeting Card HP Glossy Greeting Card HP Iron On T-Shirt Transfers Other specialty papers Labels (see following note)

Select this Paper Type

Plain Paper Plain Paper Plain Paper Premium Inkjet Premium Inkjet Premium Inkjet Premium Photo Premium Photo Premium Photo Transparency RapidDry Trans Transparency Plain Paper Plain Paper Plain Paper Iron-On (see following note) Plain Paper Plain Paper
If you select Iron-On, the HP PSC 500 automatically copies using the Mirror feature. If you print labels, be sure to use only letter or A4-sized labels designed for use with HP Inkjet products, such as AveryTM Inkjet labels.
Paper Choices When Printing
The HP PSC 500 prints on many types of paper, such as letter and A4-sized paper. You can also print on envelopes, stickers, labels, cards, custom-sized letterhead or stationery, banner paper, iron-on transfer sheets, greeting cards, and photo paper.
Use the Correct Print Settings
The settings you choose in the HP PSC 500 Properties dialog box tell the printer how to work with the specific paper you are using. For optimal results, you must specify the correct settings. To select the paper type for printing, do the following:
From the File menu of your program, choose Print, and then click Properties. The HP PSC 500 Properties dialog box appears, with the Setup tab visible.
Click the Select Paper Type button. The Select Paper Type menu appears, showing the available paper type categories. An arrow to the right of a paper type category indicates that additional paper type options are available within that category.
Choose the appropriate paper type category. For plain paper and letterhead, select Plain Paper. For non-HP paper, choose the category that best matches the paper.
Choose the appropriate paper type option, if available. If you are using non-HP paper, choose the Other paper type option within each paper type category. For example, if you are using non-HP transparency film, in the Transparency Films paper type category, select Other Transparency Films.
If you are printing on special HP papers, HP PSC 500 chooses the appropriate print quality setting to ensure the clearest results. If you select HP Iron-On T-shirt Transfers, HP PSC 500 prints using Flip Horizontal orientation.

Tips on Loading Paper in the IN Tray

All Papers

x x x x x x
Be sure that paper is free of rips, dust, wrinkles, and curled or bent edges. Make sure all the paper in the stack is the same size and type. Tap the stack on a flat surface to even the edges of the paper. Put the paper into the IN tray with the print side down and with the letterhead (top of the page) forward. Push the paper forward into the IN tray until it stops. Slide the paper width and length adjusters to fit snugly against the edges of the paper stack. Be sure that the paper stack lies flat in the IN tray and fits under the tab of the paper-length adjuster.
To avoid paper jams, remove papers from the OUT tray frequently. OUT tray capacity is affected by the type of paper and the amount of ink you are using. Refer to Chapter 6, Technical Information, in the HP PSC 500 Customer Care Guide.
HP Premium Inkjet Paper: Locate the gray arrow on the nonprinting side of the paper, and insert paper with the arrow side facing up. HP Premium Photo Paper: Load the shiny side facing down. Always load at least 510 sheets in the IN tray. You can place the photo paper sheets on top of plain paper. HP Premium Transparency Film: Insert the film so that the white transparency strip, with arrows and the HP logo, is on top and going into the tray first. HP Iron-On T-Shirt Transfers: For best results, manually feed one sheet at a time, with the unprinted side facing down. Flatten the transfer sheet completely before using it; do not load curled sheets. To prevent curling, keep transfer sheets sealed in the original package until just before using.
Special Considerations When Using Transparency Film

x x x x

Load a maximum of 25 transparency sheets at a time. Be sure to specify Transparency as the Paper Type setting. Ink dries slower on film. Be sure to allow enough time for the ink to dry before using the transparency. If you are copying from a transparency (that is, your original is printed on transparency film), place a blank piece of paper over the transparency on the copier glass.
We recommend using HP Premium Inkjet Transparency Film when copying or printing on transparencies. Other transparency film can jam in the HP PSC 500. To avoid paper jams, remove papers from the OUT tray frequently. OUT tray capacity is affected by the type of paper and the amount of ink you are using. For more information, see Chapter 6, Technical Information.

Printing

This chapter describes the printing functions of your HP PSC 500. Using your HP PSC 500, you can print on many sizes and types of paper, such as letter-, A4-, and legal-sized paper. You can also print on envelopes, transparency film, labels, cards, iron-on transfer sheets, banner paper, greeting card stock, photo paper, and even custom-sized letterhead or stationery. For more information about printing on these types of paper, see Chapter 2, All About Paper, in this guide. To print special creative photo projects, refer to Chapter 4, Scanning, in this guide.

Start Printing

If it is not already on, turn on the HP PSC 500 by pressing the white button located on the left side of the units front panel.
The scanner light remains on for approximately 12 hours after you turn on the HP PSC 500 or use it. This keeps the bulb warm for optimal performance. The light uses very little power. After 12 hours, the HP PSC 500 turns off the scanner bulb to save energy and displays a Power Save On message.
Load paper into the bottom (IN) tray. Change the print settings as necessary: a In your programs File menu, select Print, Print Setup, or Page Setup.
A Print dialog box similar to the one below appears on your screen.
Make sure the printer name is set to HP PSC 500, and then select the print range and the number of copies you want. To change any other print settings, click Properties, Printer Setup, or Printer in your programs Print dialog box. The HP PSC 500 dialog box appears.
In the Setup tab, change the Print Quality, Paper Size, and Paper Type settings as needed, and then click OK. The Print dialog box appears again.
The settings you change here remain in effect while you are using the current program. To make your changes permanent, make them in the Printers folder. e When you are sure that the settings in the Print dialog box are correct, go to your programs File menu and select Print or OK to start printing.
To avoid paper jams, remove papers from the OUT tray frequently. OUT tray capacity is affected by the type of paper and the amount of ink you are using. For more information about tray capacities, see Chapter 6, Technical Information, in the HP PSC 500 Customer Care Guide.

Stop Printing

There are two ways to stop a print job.
To stop a print job from the HP PSC 500, press the Cancel button on the front panel. HP recommends that you stop a print job using this method. To stop a print job from the Printers folder, do the following: 1 On the Windows taskbar, click Start, point to Settings, then select Printers.

Double-click the HP PSC 500 icon. From the list, select the document you want to cancel. From the Document menu, select Cancel Printing (Windows 95/98) or Cancel (Windows NT 4.0).
Most programs that were designed for Windows 95/98 use the Windows print spooler. The above procedure will work to stop printing in these programs. If the procedure does not work, your program may not use the spooler (for example, PowerPoint in Microsoft Office 95 and 97). If this happens, follow the instructions for canceling Background Printing in the online Help for your program.

Printing Help

For more information on printing, see the Printing tab of the HP PSC 500 Toolbox. Access the toolbox by double-clicking the Toolbox icon on your Windows desktop.

Scanning

Using your Scanner
Scanning lets you place pictures in your software programs to use in projects. With the HP PSC 500, you can scan a picture to create:
Wallet-size prints Photo enlargements Stickers Posters Banners T-shirt transfers Reports Flyers Business cards Presentations Screensavers Greeting cards (with certain programs) Attach a scanned picture to an e-mail. Store copies of photos to edit later or to keep on your hard drive. Scan small 3-D objects. Scan text to avoid retyping (with Readiris OCR software).
You can place your scanned pictures in other programs to create:

You also can:

The scanner light remains on for approximately 12 hours after you turn on the HP PSC 500 for use. This keeps the bulb warm for optimal performance. The light uses very little power. After 12 hours, the HP PSC 500 turns off the scanner bulb to save energy and displays a Power Save On message.

Choose Your Original

You can scan:
Photos Text (forms, letters, receipts) Graphics (childrens artwork, logos, drawings) Small objects (coins, flowers, jewelry)

Place Your Original

Make sure the glass is clean before placing your original.
Place your original face down on the glass with the top edge along the border. If the original is a photo, place the top of the photo along the border, close to the white arrow on the right side of your HP PSC 500.

Start Scanning

Here are three different ways to start a scan:
To scan a photo quickly, press the Scan button on your HP PSC 500.
To change settings before scanning, open the HP PSC Scanning viewer from your computer. Double-click the HP PSC Scanning icon. Click New Scan to begin scanning. This Scan window allows you to select a scan setting. Each scan setting optimizes the resolution for the type of scan. Click Custom if you want to choose a different resolution.

Scan from within your own software program. Refer to your programs documentation for instructions on TWAIN scanning.
Editing Your Scanned Picture in the HP PSC Scanning Viewer
Use the HP PSC Scanning viewer to perform simple image editing.
Cropping allows you to select a specific area of your scanned picture. To crop an area, move the boxes on the selection tool around the area you want, and then click Crop. The area outside the selection tool disappears on your scanned picture.

Rotate (Straighten)

Rotating allows you to change the orientation of your scanned picture. You can straighten your scanned picture if it is slightly crooked or facing the wrong direction.

Reduce/ Enlarge

The Reduce/Enlarge feature allows you to change the size of the entire scanned picture. It is recommended you resize your scanned picture in the HP PSC Scanning viewer before sending it to another program.
Zooming allows you to see a different view of the scanned picture for editing purposes.
Zoom In increases the size of the view on the screen. Zoom Out decreases the size of the view on the screen. Fit on Screen enlarges the view of your scanned image to match your window size.
Remember, zooming does not change the actual size of your scanned picture, only the size of the view. To change the size of your scanned picture, refer to the Reduce/ Enlarge feature.

Other Editing Features

For a description of other editing features and how to use them, refer to the online Help available from the HP PSC Scanning viewer Help menu.

Sending Your Scan

Use one of the send commands after you have finished adjusting your scanned picture in the HP PSC Scanning viewer.

Creative Photo Printing

Select this button to access printing options. Using the Creative Photo Printing option, you can easily make projects, such as stickers, banners, photo-enlargements, and wallet-size copies with your scanned picture. To use this feature: 1 Click the Creative Photo Printing button.
From the What to Print menu, select a project.
Place your paper in the IN tray. Refer to Chapter 2, All about Paper, for information on special paper types to enhance your creative photo projects.
You can print banners on plain paper, and then tape the sheets together.

Click Print.

Picture to Another Program
The Picture to Another program option allows you to copy your scanned picture to the clipboard. You can then paste the scanned picture into the program of your choice. To use this feature:
Click the Picture to Program button. The Send Picture to Another Program window appears. Click OK to close the window. Open another program or document. Place your cursor in the location where you want your scanned picture. Paste your scanned picture. Use the Ctrl-V shortcut or choose Paste from your programs menu. Close the HP PSC Scanning viewer or click New Scan to begin another scan.
Each time you press the Scan button on the front panel, you open a copy of the HP PSC Scanning viewer on your desktop. If you are creating multiple scans, click the New Scan button on the HP PSC Scanning viewer.

Text to Another Program

The Text to Another Program option allows you to place your text in another word processing program for editing. You must have the Readiris OCR software program already installed on your computer. Refer to the HP PSC 500 Setup Guide. To use this feature:
Click the Text to Another Program button. The HP PSC 500 begins to convert the text. The Text to Another Program window appears. Click OK to close the window. Open another program or document. Place your cursor in the location where you want your text. Paste your text. Use the Ctrl-V shortcut or choose Paste from your programs menu. Close the HP PSC Scanning viewer or click New Scan to begin another scan.
Each time you press the Scan button on the front panel, you open a copy of the HP PSC Scanning viewer on your desktop. If you are creating multiple scans, click the New Scan button on the HP PSC Scanning viewer. Your text appears unformatted in your document.
Save to Disk or Hard Drive
Use this option to save your file to attach to an e-mail or to edit later. Your scanned picture is saved to the My Pictures directory on the your hard drive.

Canceling a Scan

To cancel a scan, click the onscreen Cancel button in the Scan Status window. Do not use the HP PSC 500 Cancel button.

Scanning Projects

Check HPs Web site for scanning how-to projects. See the HP PSC 500 Toolbox for links to the Web.

Scanning Help

For more information about scanning, see the Scanning tab of the HP PSC 500 Toolbox. You can access the toolbox by double-clicking the toolbox icon on your Windows desktop.

Copying

This chapter explains how to make copies and how to use the special copying features.

How to Make Copies

Turn on the HP PSC 500 by pressing the white button located on the left side of the units front panel. Place your original face down on the glass with the top edge along the green border. If the original is a photo, place the top of the photo along the green border, close to the white arrow.
To change the number of copies, press the minus() or plus(+) button until the correct number appears on the display. Make sure the number of copies appears on the display. If not, press Select/Resume or Cancel until the number of copies appears.
If you want to change the size of the copy, refer to the section, Using the Reduce/Enlarge Button. To set the paper type or change the lightness or darkness, refer to the section, Changing Copy Settings using the Menu Button. Press the Copy button to make copies.
To avoid paper jams, remove copies from the OUT tray frequently. The OUT tray capacity is affected by the type of paper and the amount of ink you are using. For tray capacities, see Chapter 6, Technical Information, in the HP PSC 500 Customer Care Guide.

Using the Cancel Button

When you press Cancel to stop copying, the message Copy Cancelled appears on the display. After a few seconds, the HP PSC 500 cancels the job. You may also use Cancel to clear copy settings you have specified or to stop a printing job started from your computer. After you press Cancel, the print options are reset to default settings.
Using the Paper Type Button
You must change this setting if you switch paper types. For more information about paper types, see Chapter 2, All About Paper, earlier in this guide. To change the paper type:

3 WARNING

Press the Paper Type button. Press the minus () or plus (+) button to scroll through the list of paper types. After the paper type you are using appears on the front-panel display, press Select/Resume.
Do not copy onto envelopes or smaller-sized papers. Copying onto smaller-sized papers can damage your HP PSC 500.

Using the Select/Resume Button
Use the Select/Resume button to confirm copy settings you have specified.
Using the Reduce/Enlarge Button
The Reduce/Enlarge button lets you quickly reduce or enlarge originals to the size you want. You can also select other special settings, called digital copying features, using this button. For best results, make sure you have placed your original in the correct position on the glass before using these settings. To choose a setting, do the following: 1 Press Reduce/Enlarge until the setting you want appears on the display.

2 NOTE

Press Select/Resume to select the new Reduce/Enlarge setting.
There is a small margin around the edge of the paper that the HP PSC 500 cannot copy onto. For more information, see Copy Margins in Chapter 6 of the HP PSC 500 Customer Care Guide. Also, see descriptions for Entire 91% and Auto Fit below. The following features are available with Reduce/Enlarge: Normal 100% makes a copy that is the same size as your original. Entire 91% reduces your copy slightly to ensure that the whole image, out to all the edges, is copied. x Auto Fit prescans the original to determine where its edges are, and then reduces or enlarges the original to fit on the paper you are using. Use this feature to automatically enlarge a photo to the size of a page. When enlarging, Auto Fit increases the size of the copy to the largest size that will fit on the page without distorting the image and centers the image on the page. x Custom 100% ( +) lets you specify an exact reduction or enlargement percentage between 25% and 400%. Some Reduce/Enlarge features let you specify the exact percentage. These appear with the minus/plus ( +) signs. Press the minus () or plus (+) button once to change the size by one percent. Hold down the minus () or plus (+) button to change the size in five percent increments.

x x x x x

Max 400% ( +) enlarges the original to the highest enlargement percentage. Min 25% ( +) reduces the original to the lowest reduction percentage. Poster 400% ( +) determines how to divide up the original image and enlarge each part to end up with an image that is up to 400% larger than your original. Poster centers the image on the sheets. A poster may be created using up to 25 sheets of paper (five sheets wide and five sheets long). 2 on 1 allows you to copy two pages in succession which the HP PSC 500 then reduces and prints on one page. You will be prompted for the second page with a message on the front-panel display. The message remains until you press either Select/Resume or Cancel.

If you consistently use settings on the front panel other than the default settings, you can make those your new default settings. You can change most settings. To create new default settings:

3 NOTE

Set all options the way you want them. Press Menu until Set Defaults appears. Press Select/Resume to confirm your selection.
Current settings are indicated by a solid circle q. Default settings have no special indicator.
Restore the Factory Default Settings
You can return all the front-panel settings to their factory default settings. To do so:
Press the Menu button until Factory Defaults appears. Press Select/Resume to confirm your selection.

Copying Small Objects

With the HP PSC 500, you can have fun copying small objects. Try the following:

x x x x x x x

Flowers Stuffed animals Small crafts Coins Jewelry Small tools Artwork
Make sure you clean any smudges or dirt on the glass after use. Clean the glass with a soft cloth or sponge slightly moistened with a nonabrasive glass cleaner. Refer to Troubleshooting and Maintaining Your HP PSC 500 in the HP PSC 500 Customer Care Guide for more details. TIP To enhance results, place soft material over your object and the entire glass before copying. The material prevents outside light from interfering with your copy.

Copying Help

For more information about copying, see the Copying tab of the HP PSC 500 Toolbox. You can access the Toolbox by double-clicking the Toolbox icon on your Windows desktop.

Numerics

2 on 1 5-3

light, scanner 3-1

Auto Fit 5-3
Max 400% 5-3 Menu button 5-6 Min 25% 5-3 minus button 5-3 Mirror 100% 5-4
background printing, canceling 3-3 banner paper 2-1 banners 4-6
Canceling a Scan 4-9 changing print settings 3-1, 3-3 Clone 100% 5-4 color copies, making 5-1 copying changing settings 5-3 color 5-1 paper choices 2-2 using Photo Mode 5-6 using the Menu button 5-6 Copying Help 5-8 Copying Small Objects 5-7 Creative Photo Printing 4-6 Crop 4-4 Custom 100% 5-3

Normal 100% 5-3

OCR 4-8 overheads about 2-2 tips on loading 2-5 tips on using 2-5
paper banner 2-1 choices for copying 2-2 choices for printing 2-3 greeting card 2-2 HP papers 2-1 inkjet 2-1 iron-on t-shirt transfers 2-1 photo 2-1 tips on loading 2-4 transparency film 2-2 paper-type settings for printing 2-3 photo paper about 2-1 tips on loading 2-5 photo-enlargements 4-6 photographs, copying 5-6 Picture to Another Program 4-7 plus button 5-3 power button 5-1 printing canceling background printing 3-3 changing print settings 3-1, 3-3 how to print 3-1 how to stop 3-3 paper choices 2-3 paper-type settings 2-3

default settings factory 5-7
Editing Your Scanned Picture in the HP PSC Scanning Viewer 4-4 enlarge a photo 5-3 Entire 91% 5-3
factory default settings 5-7 Fit on Screen 4-5

greeting cards 2-2

HP papers 2-1 HP PSC Scanning 4-3 HP Restickables 2-1
inkjet paper about 2-1 tips on loading 2-5 iron-on t-shirt transfers about 2-1 tips on loading 2-5
Readiris OCR 4-8 Reduce/Enlarge 4-5 Reduce/Enlarge button 5-3 reduce/enlarge settings 2 on 1 5-3 Auto Fit 5-3
Clone 100% 5-4 Custom 100% 5-3 Entire 91% 5-3 Max 400% 5-3 Min 25% 5-3 Mirror 100% 5-4 Normal 100% 5-3 resolution 4-3 Rotate 4-5
Save to Disk or Hard Drive 4-8 scan setting 4-3 scanner light 3-1 Scanning Help 4-10 Sending Your Scan 4-6 settings changing for copies 5-3 factory default 5-7 stickers 4-6 stop printing, how to 3-3 Straighten 4-5
Text to Another Program 4-8 transparency film about 2-2 tips on loading 2-5 tips on using 2-5 t-shirt transfers about 2-1 tips on loading 2-5 TWAIN 4-3 two on one, copying 5-3
wallet-size copies 4-6, 5-4 Web site 2-1, 4-9
Zoom 4-5 Zoom In 4-5 Zoom Out 4-5
Visit us on the World Wide Web http://www.hp.com/go/all-inone
Updated Drivers User Forums Product Information Frequently Asked Questions Productivity Tools
Copyright 1999 Hewlett-Packard Co. Printed in the U.S.A., Germany, or Singapore.
Printed on recycled paper.
*C7281-90101* *C7281-90101*

C7281-90101

WLSG.book Page 1 Thursday, March 9, 2000 2:26 PM

Setup Guide

HP PSC 500
WLSG.book Page 2 Thursday, March 9, 2000 2:26 PM

Owners Information

Please complete the following for future reference. HP PSC 500: Serial Number: Date of Purchase: Place of Purchase: Address: Phone Number: Service Contract Number: Date of Contract Expiration:

Safety Symbols

If present, this symbol is placed on the HP PSC 500 where it is necessary for you to refer to the manual to understand a hazard.
If present, this symbol is placed on the HP PSC 500 within the area where hazardous voltage is present. Only trained service persons should perform work in this area.
If present, this symbol is placed on the HP PSC 500 within the area where electrostatic discharge (ESD) may occur. ESD can damage the HP PSCs electronic components. Avoid touching electronic components or circuit paths. Use proper grounding devices when circuits are open to outside areas.
Copyright Hewlett-Packard Company 1999 All rights are reserved. No part of the document may be photocopied, reproduced, or translated to another language without the prior written consent of Hewlett-Packard Company. Publication number: C7281-90102 First edition: July 1999 Printed in U.S.A., Germany, or Singapore.
Note: Regulatory information can be found in Chapter 6 of the HP PSC 500 Customer Care Guide.

Acknowledgments

MS-DOS, Windows, and Internet Explorer are registered trademarks of Microsoft Corporation. Intel and Pentium are registered trademarks of Intel Corporation. Readirisis a trademark of I.R.I.S. corporation.

Notice

The information contained in this document is subject to change without notice and should not be construed as a commitment by the Hewlett-Packard Company. Hewlett-Packard assumes no responsibility for any errors that may appear in this document, nor does it make expressed or implied warranty of any kind with regard to this material, including, but not limited to, the implied warranties of merchantability and fitness for a particular purpose. The Hewlett-Packard Company shall not be liable for incidental or consequential damages in connection with, or arising out of the furnishing, performance, or use of this document and the program material which it describes.
It is not lawful in many places to make copies of the following items. When in doubt, check with a legal representative first. X Governmental paper or documents: - Passports - Immigration papers - Selective service papers - Identification badges, cards, or insignias X Governmental stamps: - Postage stamps - Food stamps X Checks or drafts drawn on Governmental agencies X Paper currency, travelers checks, or money orders X Certificates of deposit X Copyrighted works
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contents

About This Guide.iv Conventions Used.iv
Chapter 1 Setting Up Your HP PSC 500
Setting Up Your HP PSC 500. 1-1 Step 1 Unpack Your HP PSC 500. 1-1 Step 2 Load Paper in Your HP PSC 500. 1-3 Step 3 Install Print Cartridges. 1-4 Step 4 Connect the Printer Cable and Power Cords. 1-7 Connecting the Printer Cable. 1-7 Connecting the Power Cords. 1-8 Step 5 Install the HP PSC 500 Software. 1-10 Installing the HP PSC 500 Software. 1-10 Registering Your HP PSC 500. 1-15 Installing OCR Software. 1-15 Installing Third-Party Programs. 1-15 Step 6 Align Your Print Cartridges. 1-16
Chapter 2 Sharing HP PSC 500 on a Network
Understanding Point-and-Print and Peer-to-Peer Networks. Local Area Network (LAN) Access. Minimum System Requirements. Setting Up the Server. Setting Up a Point-and-Print Client. Setting Up a Peer-to-Peer Client (95/98 server to NT 4.0 client). 2-1 2-1 2-2 2-2 2-3 2-4

HP PSC 500 Setup Guide

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About This Guide

This guide will help you get started and show you how to perform the most common tasks with your HP PSC 500. If you need additional information, use the HP PSC 500 Toolbox on your desktop. For late-breaking updates, visit our Web site at: http://www.hp.com/go/all-in-one

Conventions Used

Throughout this guide, we use specific conventions to help you quickly identify information: boldface Bold typeface identifies a specific button name or command you need to enter. This label calls attention to an operating procedure, practice, or the like, which, if not correctly performed or adhered to, could result in damage to or destruction of part or all of the product or your data. Do not proceed beyond a Caution label until you fully understand and have met the indicated conditions. This label identifies significant information. This label identifies information you should know before you continue. This label precedes helpful hints. This label calls attention to a procedure, practice, or the like, which, if not correctly performed or adhered to, could result in personal injury. Do not proceed beyond a Warning label until you fully understand and have met the indicated conditions.

CAUTION

IMPORTANT NOTE TIP WARNING

Contents

Setting Up Your HP PSC 500
If available, your scanner works best with your computers parallel port set to ECP mode. Refer to the Read about ECP document, which is available after you install your software or refer to the users guide that came with your computer.
Follow the steps in the order shown.

IMPORTANT

Do not turn on your HP PSC 500 until the installation program instructs you.
Step 1 Unpack Your HP PSC 500
Remove the cardboard tray containing the accessory items. Rest the box on its side, and pull out your HP PSC 500.
Make sure the following items are included with your HP PSC 500: Bi-directional, parallel, IEEE 1284-compliant printer cable with 1284-C connector. b Power supply (AC/DC adapter) with attached cord (HP part number 0950-2880). c Power cord. d CD-ROM disk(s). e Three manuals: HP PSC 500 Setup Guide, HP PSC 500 Basic Operations Guide, and HP PSC 500 Customer Care Guide. One black and one color print cartridge. f If any of the items are missing or damaged, contact the dealer from whom you purchased your HP PSC 500. a

c f b e

Choose a location and environment for your HP PSC 500.

X X X X

Use your HP PSC 500 only within normal room temperature and humidity ranges. For recommended ranges, see Environmental Specifications in Chapter 6 of the HP PSC 500 Customer Care Guide. Avoid direct sunlight or locations where a quick change in temperature might cause condensation inside the unit. Make sure the location is well ventilated. Dust, gases, or fumes (such as ammonia or paint thinner) can damage the unit. Choose a site that is level, flat, and stable. The HP PSC 500 vibrates and needs to be on a sturdy surface. Be sure a grounded outlet is nearby and easily accessible.
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Remove the packaging materials (plastic wrap, cardboard insert, and packing tape) from the outside of the unit.
Step 2 Load Paper in Your HP PSC 500
Slide the paper width and length adjusters to their outermost positions. As you pull the paper length adjuster out, the bottom (IN) tray also slides out.
Insert paper into the IN tray, print side down, until it stops.
Slide the paper width and length adjusters in until they stop at the edges of the paper.
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Push the IN tray back toward the unit until it stops, and lower the top (OUT) tray if you raised it before inserting paper.
For information about loading specific paper types, see Chapter 2, All About Paper, of the HP PSC 500 Basic Operations Guide. For information about paper tray capacities, see Chapter 6, Technical Information, of the HP PSC 500 Customer Care Guide.
Step 3 Install Print Cartridges
Locate the print-cartridge access door on the front of the HP PSC 500, just above the OUT tray. Pull the latch on the print-cartridge access door toward you and raise it up until it is fully extended.

Remove the cardboard insert from the inside of the unit. TIP Save the packaging materials in case you ever need to move or ship your HP PSC 500. The print-cartridge carriage will be in the middle of the access area. The carriage contains two slots designed to hold one color print cartridge and one black print cartridge. You should have received one of each type of cartridge with your new HP PSC 500. Raise both latches on the carriage.
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Remove the color print cartridge (the thicker one) from its packaging and, being careful to touch only the black plastic, gently remove both the green pull tab and blue tape covering the nozzles.
Do not touch the gold-colored contacts.
Push the color print cartridge firmly down into the slot on the left.
The print-cartridge label should be facing you after the cartridge is inserted.
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Remove the black print cartridge (the thinner one) from its packaging and, being careful to touch only the black plastic, gently remove both the green pull tab and blue tape covering the nozzles.
Push the black print cartridge firmly down into the slot on the right.
Lower each print-cartridge latch down onto the top of the cartridge, and push down until the latch locks firmly into place.
10 Close the print-cartridge access door.
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Both print cartridges must be correctly installed (with the green tab and blue tape removed) for your HP PSC 500 to work. Make sure that the following things are done before continuing: Cartridges are pushed firmly into their slots. Cartridge labels are facing toward you. Both print-cartridge latches are down and locked. Print-cartridge access door is closed and latched. IN tray is pushed in completely. Paper length adjuster is pushed firmly against the paper stack. OUT tray is fully down.
Step 4 Connect the Printer Cable and Power Cords
Use the printer cable that was shipped with your unit. It is a special bi-directional, parallel, IEEE 1284-compliant printer cable with a 1284-C connector that is necessary for the proper functioning of your HP PSC 500. If you choose to buy a longer cable, make sure it is an IEEE 1284-compliant parallel cable with a 1284-C connector.

Connecting the Printer Cable
Locate your printer cable.
Connect the printer cable to the HP PSC 500. Pinch the clasps at the back of the cable as shown in the diagram. The cable connector is located on the back of the unit, in the middle. Make sure the cable snaps into place.
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Plug the other end of the cable into your computers parallel port. The parallel port is located on the back of your computer. Match the pins on the printer cable to the port.
Do not connect your HP PSC 500 to a switch box or the pass-through port of another parallel product, such as a scanner, tape drive, zip drive, or CD-ROM drive. Doing so can cause erratic behavior of both products and the possible loss of information.
Connecting the Power Cords

WARNING

Choose a power outlet that is easy to access. This allows you to quickly shut off power. Power is present in the product even if the unit is powered off. To completely shut off power, disconnect the power cord. For safe operation, use the power cord with a properly grounded outlet. Use only the power supply (HP part number 0950-2880) that came with your HP PSC 500. Using another adapter may be hazardous.
Locate the power supply adapter with attached cord.
Plug the power supply adapter into the back of the HP PSC 500. The power supply connector is located on the back of the unit, to the left of the printer-cable connector.
Make sure that the cord is securely attached; otherwise, it may not work.
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Locate the power cord.

Plug the adapter end of the power cord into the power supply adapter.

5 IMPORTANT

Plug the power outlet end of the power cord into the power outlet.
Do not turn on your HP PSC 500 until the installation software instructs you to do so.
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Step 5 Install the HP PSC 500 Software
Now you need to install software so that the HP PSC 500 can work with your computer for printing and scanning.
If you are installing the software on a Windows NT 4.0 computer, you must have Service Pack 3 or higher installed. If you are using a dual-boot (Windows 95/98 and NT 4.0 on the same computer), see the Readme file on the HP PSC 500 CD-ROM for important information.
Installing the HP PSC 500 Software
Turn on your computer, but do not turn on your HP PSC 500. If you see either of the following windows, click Cancel or press Esc on your keyboard. Otherwise, skip to the next step.

Click Cancel.

For simple error-free installation, use the procedures in this guide to install your HP PSC 500 software for the first time.
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Insert the HP PSC 500 CD-ROM into your computers CD-ROM drive. The HP PSC 500 Essentials menu should appear automatically (in less than a minute). If the menu does not appear, do the following: a On your Windows desktop, double-click the My Computer icon. b Double-click your CD-ROM disc drive. An HP PSC 500 Essentials menu similar to the one below appears.

Click the Install button.
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When the Welcome window appears, click Next.
In the Software License Agreement window, click Yes. After the message appears that instructs you to turn on the unit, press the white power button on the left side of the front panel.
When your HP PSC 500 is on, text appears in the front-panel display. If you do not see a message, check the power cord connections from the back of the unit to the power-supply adapter and from the power-supply adapter to the power outlet.
Your HP PSC 500 displays a message asking you to align the print cartridges. You do not need to align your cartridges yet. The instructions for this procedure follow software installation.
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The Question window appears, click Yes to accept the preset defaults.
The HP PSC 500 begins installation. A progress window appears as the installation files are copied to your computer. The following message appears while the program tests the cable connection between your computer and the HP PSC 500.
Determine the results of the cable connection test. If the test succeeds, continue with the next step. X If the test fails and the Communications Test - Failed window X appears, follow the instructions in the window, and then click Retry.
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If the test fails again, do the following: a Click Continue to finish installing the HP PSC 500 software. b After installing your software, see Communication problems in the Readme file. To access the Readme file, click the Start button, point to Programs, point to HP PSC 500, and then click View the Readme File.
10 After the Product Tour window appears with the the product tour option

selected, click Finish.

11 In the Product Tour window, click any topic to learn more about that

topic.

12 After you are finished, click Quit to exit the tour. 1-14 Setting Up Your HP PSC 500
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13 If prompted, restart your computer.
If you plan on scanning text to edit, make sure you install the Readiris OCR software. Refer to the section,Installing OCR Software. To take the tour at any time, do the following:
Insert the HP PSC 500 CD-ROM into your computers CD-ROM drive.
From the HP PSC 500 Essentials menu, click Run Product Tour. You can also access the tour from the Welcome tab on the toolbox.
Registering Your HP PSC 500

The first time you restart your computer after installing the HP PSC 500 software, you will be invited to register your unit electronically. The information you provide to HP is confidential and is used to help us improve our products.

Installing OCR Software

To scan text to edit, you must install the Readiris OCR software program.
Insert the HP PSC 500 CD-ROM into your computers hard drive. From the HP PSC 500 Essentials menu, click Readiris OCR. Follow the directions in the Readiris software installation window.
Installing Third-Party Programs
Your HP PSC 500 may include additional third-party programs. Install these programs to enhance your HP PSC 500s capabilities.
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Step 6 Align Your Print Cartridges
Before you start using your HP PSC 500, you need to align the print cartridges to ensure the best copy and print quality. If you do not complete or cancel the alignment procedure, you will not be able to print. When you turn on your HP PSC 500 for the first time, you will see the message Initializing, followed by the message Press Resume to Align Cartridges on the front-panel display.
If Press Resume to Align Cartridges appears on the front-panel display of your HP PSC 500, press the Select/Resume button on the front panel of the unit. The HP PSC 500 prints a page with three sets of paired lines. A set of numbered, horizontal lines appear at the top of the page, and two sets of vertical lines, each with a unique letter, appear in the middle and at the bottom of the page. Following the instructions on the page, use the front-panel buttons to select three sets of lines (A#, B#, C#). For example, in the first set of lines, your HP PSC 500 defaults to A6. If A4 looks the best, press the minus key twice to change the selection to A4.
Congratulations! You have finished setting up your HP PSC 500. Now you are ready to start using it.
Sharing HP PSC 500 on a Network
This chapter explains how to set up the HP PSC 500 and your computers for network printing using Windows 95/98 or NT 4.0, or a combination of the two on a point-and-print or peer-to-peer network.
Your computers must already be networked to use this procedure. HP does not provide support for networks. See your Windows Help system for assistance. HP PSC 500 does not support scanning over a network. The Jet Direct 170X Print Server may or may not provide network printing and limited scanning capabilities. For more information, see the HP Web site at: http://www.hp.com/go/all-in-one.
Understanding Point-and-Print and Peer-to-Peer Networks
Point-and-print network refers to an environment where two or more computers (Windows 95/98 or NT 4.0) equally share a single resource, such as the HP PSC 500, and the server computer automatically downloads the required software to the client computer. If your network uses a Windows 95/ 98 computer as the server with Windows NT 4.0 clients, you must use a peerto-peer network configuration instead. A peer-to-peer network is the same except that the software must be manually installed on each Windows NT 4.0 client.

Local Area Network (LAN) Access
Before you can set up printer sharing, a network must already exist.
Minimum System Requirements
Each computer must meet the minimum system requirements for connection to a LAN. A computer that meets these requirements is one that:

X X X X X

Contains a properly configured network card. Is a client or server for Microsoft networks. Has basic network services and protocols. Has the proper network adapter. Has LAN access.

Setting Up the Server

This section provides instructions for setting up the server.
If you are using Windows NT 4.0, you must have administrative rights for your computer to set up an NT 4.0 server for network printing. For more information, see Windows NT 4.0 Help or your system administrator.
Install the HP PSC 500 software on the server, as described in Chapter 1 under Installing the HP PSC 500 software. If you are using Windows 95/98 as your server, perform the following steps before continuing. a b c d On the Windows desktop, right-click Network Neighborhood, and choose Properties. On the Configuration tab, click File and Print Sharing. Select the check box for the sharing options you want. Click OK to store your changes, and then click OK again to exit the File and Print Sharing dialog box.
Restart the computer. If an electronic registration window appears, follow the on-screen instructions to register your HP PSC. On the Windows taskbar, click Start, point to Settings, and choose Printers. Right-click the HP PSC 500 icon, and choose Sharing. The HP PSC 500 properties dialog box appears, with the Sharing tab visible.
Click the Shared (Windows NT 4.0) or Shared As (Windows 95/98) option. In the Share Name field, type a name for the HP PSC if you do not want to use the default name, HPPSC. TIP Note the share name of the HP PSC. You will need it to set up client computers.
If you are setting up a Windows NT 4.0 server that supports Windows 95/98 clients, complete the following steps before continuing.
Click Alternate drivers, and then click Windows 95. After the message instructing you to insert the floppy disk appears, click OK and insert the HP PSC Series CD-ROM. c In the Printer Drivers for Windows 95 dialog box, click Browse, open the AddPrinter folder, open the w9x folder, and double-click the hpo9508.inf file. This allows the Windows NT 4.0 server to download the correct driver to a Windows 95/98 client. Click OK to close the dialog box and store your changes.

Setting Up a Point-and-Print Client
Follow these steps to install the printing software on each client for either of the following configurations:
Windows 95/98 server with only Windows 95/98 clients. Windows NT 4.0 server with Windows 95/98 and/or NT 4.0 clients.
A Windows 95/98 server cannot automatically download the software to a Windows NT 4.0 client. For this configuration, follow the steps in Setting Up a Peerto-Peer Client (95/98 server to NT 4.0 client).
On the Windows desktop, double-click Network Neighborhood. Find the name of the server that the HP PSC is directly connected to, and double-click its icon. The server window appears showing shared devices, including the share name of the HP PSC.
Double-click the HP PSCs share name. After the setup message Before you can use the printer. appears, click Yes and then wait several moments while the client computer establishes a connection to the HP PSC. After connecting to the shared HP PSC, the HP PSC 500 window appears.
Setting Up a Peer-to-Peer Client (95/98 server to NT 4.0 client)
If you are using a configuration that includes a 95/98 server with an NT 4.0 client, follow these steps to install the printing software on each NT 4.0 client.
Set up the server by following the steps outlined earlier under Setting Up the Server. In the first Add Printer Wizard dialog box, select My Computer, and click Next. In the next dialog box, click New Port. In the Printer Ports dialog box, choose Local Port, and click New Port.
In the Port Name dialog box, type in the name of the server to which the HP PSC is connected and the share name assigned to the printer.
Click OK to close the Port Name dialog box and store your changes, and then click Close on the Printer Ports dialog box. In the Available Ports list, verify that the newly created port exists, and then click Next. Click Have Disk, and insert the HP PSC software CD.
If the HP PSC 500 Essentials menu appears, click Quit. 10 Change the name of the drive letter to point to your CD-ROM drive, and

click Browse.

11 In the Locate File dialog box, open the AddPrinter folder, open the
wNT folder, and double-click the hpont08.inf file.
12 In the Install From Disk dialog box, click OK. 13 If another message appears, point to the same location on the CD, and
click OK. 14 Select HP PSC, click Next, and click Next again.
To set the HP PSC as your default printer, click Yes, and then click Next. Select Not shared, and click Next. Select Yes to print a test page, and click Finish. If your test page printed correctly, click Yes.
AC/DC adapter 1-8 aligning print cartridges 1-16
Readiris OCR 1-15 Run Product Tour 1-15
cartridges, print aligning 1-16 installing 1-4 Communications Test 1-13 connecting power cord 1-8 printer cable 1-7 connecting the power cord 1-8
software installing HP 1-10 installing third-party 1-15 switch box 1-8

tour 1-14

dual-boot 1-10
environment 1-2 Essentials menu 1-11
installing HP software 1-10 print cartridges 1-4 third-party software 1-15 installing print cartridges 1-4

multimedia tour 1-14

network printing overview 2-1 setting up the clients for peer-to-peer 2-4 setting up the clients for point-and-print 2-3 setting up the server 2-2
peer-to-peer network overview 2-1 setting up the clients 2-4 setting up the server 2-2 point-and-print network overview 2-1 setting up the clients 2-3 setting up the server 2-2 power cord adapter 1-8 connecting 1-8 print cartridges aligning 1-16 installing 1-4 printer cable connecting 1-7 type to use 1-7 product tour 1-14, 1-15
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